Board Meeting Agenda

September 19th, 2026
9:30
Garden

OVF Board Meeting 

A.  President Announcements / Attendance 

          Motion to approve minutes from July meeting

B.  Garden Master Report        

C.  Treasurers Report

                 Bank Account Update

                 Budget Discussion - 2027 

D.  Membership Secretary Report 

E.  Education Chair/Newsletter Report

F..  Phase Representives Reports  

G.  Comments by non-board members present (two minutes)

H.  Closed session

           Member disciplinary matters 

I.   Adjourn. 

 

 

 

 

 

Ocean View Farms 2026 Budget

Category / Description 2026 YTD 2026 Budget Over (Under) FY % YTD 2025 Budget
INCOME
FEES
    MEMBERSHIP FEE
50,450.00
50,000.00
450.00
100.9%
50,300.00
    ASSOCIATE FEE
2,400.00
2,200.00
200.00
109.1%
2,200.00
    CREDIT CARD PROCESS DONATION
534.00
0.00
534.00
-
0.00
OTHER INCOME
    RECYCLE
715.00
1,000.00
-285.00
71.5%
1,000.00
    DONATION RECEIVED
3,650.00
8,500.00
-4,850.00
42.9%
2,200.00
    GREENHOUSE SALES
1,555.00
500.00
1,055.00
311.0%
1,700.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
723.60
600.00
123.60
120.6%
500.00
TOTAL INCOME  
 $ 60,027.60 62,800.00 -2,772.40 95.6  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY/STRUCTURAL MAINTENANCE
207.12
800.00
-592.88
25.9%
400.00
    COMPOST & SHREDDING
727.75
1,900.00
-1,172.25
38.3%
1,400.00
    CONTINGENCY FUNDS
0.00
1,000.00
-1,000.00
-
0.00
    INFRASTRUCTURE PROJECTS
1,084.63
5,000.00
-3,915.37
21.7%
0.00
    INSURANCE
2,567.00
2,600.00
-33.00
98.7%
2,650.00
    EQUIPMENT
1,049.67
1,500.00
-450.33
70.0%
0.00
    MISC. GARDEN SUPPLIES
12.04
400.00
-387.96
3.0%
1,500.00
    ORCHARD
0.00
350.00
-350.00
-
350.00
    PEST MANAGEMENT
0.00
100.00
-100.00
-
600.00
    PLUMBING
493.59
1,500.00
-1,006.41
32.9%
1,600.00
    PORTABLE
3,498.05
3,300.00
198.05
106.0%
3,000.00
    SECURITY
0.00
600.00
-600.00
-
450.00
    TREE & LANDSCAPE MAINT
0.00
7,000.00
-7,000.00
-
5,500.00
    GREENHOUSE SUPPLIES
524.50
500.00
24.50
104.9%
1,250.00
ADMINISTRATION
    CHAIR & BOARD
120.00
200.00
-80.00
60.0%
800.00
    MEMBERSHIP
0.00
300.00
-300.00
-
400.00
    EDUCATION & NEWSLETTER
94.84
250.00
-155.16
37.9%
250.00
    POTLUCK & WORKDAY
250.64
800.00
-549.36
31.3%
200.00
    OFFICE SUPPLIES
23.14
100.00
-76.86
23.1%
100.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
    PROFESSIONAL SERVICES
129.80
700.00
-570.20
18.5%
1,200.00
    WEBSITE MAINTENANCE
355.08
500.00
-144.92
71.0%
500.00
    CREDIT CARD PROCESS FEES
1,206.76
1,500.00
-293.24
80.5%
120.00
UTILITIES
    D W P - POWER
685.05
800.00
-114.95
85.6%
1,100.00
    D W P - WATER
28,983.26
35,000.00
-6,016.74
82.8%
35,000.00
    TELEPHONE
0.00
300.00
-300.00
-
1,620.00
TOTAL EXPENSE  
 $ 42,012.92 67,200.00 -25,187.08 62.5  
DIRECTED GIVING
    INCOME
0.00
0.00
-
-
25,000.00
    EXPENSE
0.00
0.00
-
-
-25,000.00
TOTAL DIRECTED GIVING  
 $ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
365.00
300.00
65.00
121.7%
200.00
    LUMBER SALES
760.00
1,600.00
-840.00
47.5%
1,600.00
    T-SHIRT SALES
925.00
1,500.00
-575.00
61.7%
1,500.00
TOTAL RESALE INCOME  
 $ 2,050.00 3,400.00 -1,350.00 60.3  
RESALE EXPENSE
    KEYS FOR RESALE
480.70
300.00
-180.70
160.2%
320.00
    LUMBER FOR RESALE
40.09
1,600.00
1,559.91
2.5%
1,300.00
    T-SHIRTS PURCHASES
1,421.55
1,500.00
78.45
94.8%
1,400.00
TOTAL RESALE EXPENSE
 1,942.34 3,400.00 -1,457.66 57.1%  
 
NET RESALE INCOME / (EXPENSE)
 107.66 0.00 107.66    
NET OPERATING INCOME / (EXPENSE)
 18,014.68 -4,400.00 13,614.68    
2026 ANNUAL SURPLUS / (DEFICIT)
 18,122.34 -4,400.00 13,722.34    
 
 
B of A Checking
 7,270.24  
B of A Savings
 67,034.31  
First Internet Bank - CD1
 12,251.34  
First Internet Bank - CD2
 9,195.40  
First Internet Bank - CD3
 9,251.30  
Budget as of: 2026-09-19