Board Meeting Agenda

July 18th, 2026
9:30
Garden

OVF Board Meeting 

A.  President Announcements -OVF Open House plans

          Motion to approve minutes from May meeting

          Phase Reps reminders     

B.  Treasurers Report

C.  Membership Secretary Report 

D.  IP Monitor Report

E.  Phase Representives Reports  

F.  Review of meeting conduct 

G.  Comments by non-board members present (one minute)

H,  Closed session

J. Adjourn. 

 

 

 

 

 

Ocean View Farms 2026 Budget

Category / Description 2026 YTD 2026 Budget Over (Under) FY % YTD 2025 Budget
INCOME
FEES
    MEMBERSHIP FEE
50,475.00
50,000.00
475.00
101.0%
50,300.00
    ASSOCIATE FEE
2,380.00
2,200.00
180.00
108.2%
2,200.00
    CREDIT CARD PROCESS DONATION
534.00
0.00
534.00
-
0.00
OTHER INCOME
    RECYCLE
715.00
1,000.00
-285.00
71.5%
1,000.00
    DONATION RECEIVED
3,650.00
8,500.00
-4,850.00
42.9%
2,200.00
    GREENHOUSE SALES
1,555.00
500.00
1,055.00
311.0%
1,700.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
620.03
600.00
20.03
103.3%
500.00
TOTAL INCOME  
 $ 59,929.03 62,800.00 -2,870.97 95.4  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY/STRUCTURAL MAINTENANCE
207.12
800.00
-592.88
25.9%
400.00
    COMPOST & SHREDDING
470.55
1,900.00
-1,429.45
24.8%
1,400.00
    CONTINGENCY FUNDS
0.00
1,000.00
-1,000.00
-
0.00
    INFRASTRUCTURE PROJECTS
402.79
5,000.00
-4,597.21
8.1%
0.00
    INSURANCE
0.00
2,600.00
-2,600.00
-
2,650.00
    EQUIPMENT
1,049.67
1,500.00
-450.33
70.0%
0.00
    MISC. GARDEN SUPPLIES
12.04
400.00
-387.96
3.0%
1,500.00
    ORCHARD
0.00
350.00
-350.00
-
350.00
    PEST MANAGEMENT
0.00
100.00
-100.00
-
600.00
    PLUMBING
361.98
1,500.00
-1,138.02
24.1%
1,600.00
    PORTABLE
3,498.05
3,300.00
198.05
106.0%
3,000.00
    SECURITY
0.00
600.00
-600.00
-
450.00
    TREE & LANDSCAPE MAINT
0.00
7,000.00
-7,000.00
-
5,500.00
    GREENHOUSE SUPPLIES
493.16
500.00
-6.84
98.6%
1,250.00
ADMINISTRATION
    CHAIR & BOARD
170.00
200.00
-30.00
85.0%
800.00
    MEMBERSHIP
0.00
300.00
-300.00
-
400.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
250.00
    POTLUCK & WORKDAY
250.64
800.00
-549.36
31.3%
200.00
    OFFICE SUPPLIES
23.14
100.00
-76.86
23.1%
100.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
    PROFESSIONAL SERVICES
129.80
700.00
-570.20
18.5%
1,200.00
    WEBSITE MAINTENANCE
269.82
500.00
-230.18
54.0%
500.00
    CREDIT CARD PROCESS FEES
1,206.76
1,500.00
-293.24
80.5%
120.00
UTILITIES
    D W P - POWER
522.93
800.00
-277.07
65.4%
1,100.00
    D W P - WATER
18,165.99
35,000.00
-16,834.01
51.9%
35,000.00
    TELEPHONE
0.00
300.00
-300.00
-
1,620.00
TOTAL EXPENSE  
 $ 27,234.44 67,200.00 -39,965.56 40.5  
DIRECTED GIVING
    INCOME
0.00
0.00
-
-
25,000.00
    EXPENSE
0.00
0.00
-
-
-25,000.00
TOTAL DIRECTED GIVING  
 $ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
365.00
300.00
65.00
121.7%
200.00
    LUMBER SALES
740.00
1,600.00
-860.00
46.3%
1,600.00
    T-SHIRT SALES
845.00
1,500.00
-655.00
56.3%
1,500.00
TOTAL RESALE INCOME  
 $ 1,950.00 3,400.00 -1,450.00 57.4  
RESALE EXPENSE
    KEYS FOR RESALE
240.35
300.00
59.65
80.1%
320.00
    LUMBER FOR RESALE
40.09
1,600.00
1,559.91
2.5%
1,300.00
    T-SHIRTS PURCHASES
1,421.55
1,500.00
78.45
94.8%
1,400.00
TOTAL RESALE EXPENSE
 1,701.99 3,400.00 -1,698.01 50.1%  
 
NET RESALE INCOME / (EXPENSE)
 248.01 0.00 248.01    
NET OPERATING INCOME / (EXPENSE)
 32,694.59 -4,400.00 28,294.59    
2026 ANNUAL SURPLUS / (DEFICIT)
 32,942.60 -4,400.00 28,542.60    
 
 
B of A Checking
 7,270.24  
B of A Savings
 67,034.31  
First Internet Bank - CD1
 12,251.34  
First Internet Bank - CD2
 9,195.40  
First Internet Bank - CD3
 9,251.30  
Budget as of: 2026-07-18