Board Meeting Agenda

May 16th, 2026
9:30
Garden

OVF Board Meeting 

A.  President Welcome and Announcements    

B.  Treasurers Report

C.  Membership Secretary Report - Associate Placement update

D.  Garden Master Report

E.  Education Chair Report

F.   IP Monitor Report

G.  Phase Representives Reports and new member updates from Pres

H.  Vice President Report 

I.   Mailboxes - Proposals and open dialog 

J.  Fences around plots

K. Members or Associates for Hire by members

L. Revision of OVF application  

M. New business for OVF

 

 

 

 

Ocean View Farms 2026 Budget

Category / Description 2026 YTD 2026 Budget Over (Under) FY % YTD 2025 Budget
INCOME
FEES
    MEMBERSHIP FEE
49,925.00
50,000.00
-75.00
99.9%
50,300.00
    ASSOCIATE FEE
2,260.00
2,200.00
60.00
102.7%
2,200.00
    CREDIT CARD PROCESS DONATION
534.00
0.00
534.00
-
0.00
OTHER INCOME
    RECYCLE
590.00
1,000.00
-410.00
59.0%
1,000.00
    DONATION RECEIVED
3,550.00
8,500.00
-4,950.00
41.8%
2,200.00
    GREENHOUSE SALES
895.00
500.00
395.00
179.0%
1,700.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
418.56
600.00
-181.44
69.8%
500.00
TOTAL INCOME  
 $ 58,172.56 62,800.00 -4,627.44 92.6  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY/STRUCTURAL MAINTENANCE
196.16
800.00
-603.84
24.5%
400.00
    COMPOST & SHREDDING
415.84
1,900.00
-1,484.16
21.9%
1,400.00
    CONTINGENCY FUNDS
0.00
1,000.00
-1,000.00
-
0.00
    INFRASTRUCTURE PROJECTS
359.03
5,000.00
-4,640.97
7.2%
0.00
    INSURANCE
0.00
2,600.00
-2,600.00
-
2,650.00
    EQUIPMENT
1,120.48
1,500.00
-379.52
74.7%
0.00
    MISC. GARDEN SUPPLIES
12.04
400.00
-387.96
3.0%
1,500.00
    ORCHARD
0.00
350.00
-350.00
-
350.00
    PEST MANAGEMENT
0.00
100.00
-100.00
-
600.00
    PLUMBING
230.37
1,500.00
-1,269.63
15.4%
1,600.00
    PORTABLE
3,498.05
3,300.00
198.05
106.0%
3,000.00
    SECURITY
0.00
600.00
-600.00
-
450.00
    TREE & LANDSCAPE MAINT
0.00
7,000.00
-7,000.00
-
5,500.00
    GREENHOUSE SUPPLIES
430.13
500.00
-69.87
86.0%
1,250.00
ADMINISTRATION
    CHAIR & BOARD
70.00
200.00
-130.00
35.0%
800.00
    MEMBERSHIP
0.00
300.00
-300.00
-
400.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
250.00
    POTLUCK & WORKDAY
206.05
800.00
-593.95
25.8%
200.00
    OFFICE SUPPLIES
23.14
100.00
-76.86
23.1%
100.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
    PROFESSIONAL SERVICES
129.80
700.00
-570.20
18.5%
1,200.00
    WEBSITE MAINTENANCE
269.82
500.00
-230.18
54.0%
500.00
    CREDIT CARD PROCESS FEES
1,191.43
1,500.00
-308.57
79.4%
120.00
UTILITIES
    D W P - POWER
350.32
800.00
-449.68
43.8%
1,100.00
    D W P - WATER
8,845.09
35,000.00
-26,154.91
25.3%
35,000.00
    TELEPHONE
0.00
300.00
-300.00
-
1,620.00
TOTAL EXPENSE  
 $ 17,347.75 67,200.00 -49,852.25 25.8  
DIRECTED GIVING
    INCOME
0.00
0.00
-
-
25,000.00
    EXPENSE
0.00
0.00
-
-
-25,000.00
TOTAL DIRECTED GIVING  
 $ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
299.00
300.00
-1.00
99.7%
200.00
    LUMBER SALES
510.00
1,600.00
-1,090.00
31.9%
1,600.00
    T-SHIRT SALES
700.00
1,500.00
-800.00
46.7%
1,500.00
TOTAL RESALE INCOME  
 $ 1,509.00 3,400.00 -1,891.00 44.4  
RESALE EXPENSE
    KEYS FOR RESALE
240.35
300.00
59.65
80.1%
320.00
    LUMBER FOR RESALE
40.09
1,600.00
1,559.91
2.5%
1,300.00
    T-SHIRTS PURCHASES
1,421.55
1,500.00
78.45
94.8%
1,400.00
TOTAL RESALE EXPENSE
 1,701.99 3,400.00 -1,698.01 50.1%  
 
NET RESALE INCOME / (EXPENSE)
 -192.99 0.00 -192.99    
NET OPERATING INCOME / (EXPENSE)
 40,824.81 -4,400.00 36,424.81    
2026 ANNUAL SURPLUS / (DEFICIT)
 40,631.82 -4,400.00 36,231.82    
 
 
B of A Checking
 8,027.70  
B of A Savings
 90,031.47  
First Internet Bank - CD1
 12,137.79  
First Internet Bank - CD2
 9,090.74  
First Internet Bank - CD3
 9,167.63  
Budget as of: 2026-05-16