Board Meeting Agenda

November 15th, 2025
9:30
Zoom

OVF Board Meeting 

Approval of Minutes from Sept meeting

A.  President Report

       Appointments and vote on Incoming members

       Update on Rec and Parks

       Update on OVF, Inc. 

B.  Vice President Report

C.  Garden Master Report

D.  Treasurer Report 

D.  Membership Secretary Report

E.  Education Chair Report

G.  Phase Rep Reports

H.  REVIEW and VOTE on BUDGET 2026

 

 

Ocean View Farms 2025 Budget

Category / Description 2025 YTD 2025 Budget Over (Under) FY % YTD 2024 Budget
INCOME
FEES
    MEMBERSHIP FEE
50,150.00
50,300.00
-150.00
99.7%
56,465.00
    ASSOCIATE FEE
2,440.00
2,200.00
240.00
110.9%
1,875.00
    CREDIT CARD PROCESS DONATION
450.00
0.00
450.00
-
0.00
OTHER INCOME
    RECYCLE
1,093.47
1,000.00
93.47
109.3%
1,000.00
    DONATION RECEIVED
6,930.00
2,200.00
4,730.00
315.0%
1,000.00
    GREENHOUSE SALES
1,569.00
1,700.00
-131.00
92.3%
2,500.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
539.83
500.00
39.83
108.0%
300.00
TOTAL INCOME  
 $ 63,172.30 57,900.00 5,272.30 109.1  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY/STRUCTURAL MAINTENANCE
6,283.00
400.00
5,883.00
1,570.8%
400.00
    COMPOST & SHREDDING
832.50
1,400.00
-567.50
59.5%
1,200.00
    CONTINGENCY FUNDS
0.00
0.00
-
-
0.00
    INFRASTRUCTURE PROJECTS
0.00
0.00
-
-
0.00
    INSURANCE
2,567.00
2,650.00
-83.00
96.9%
2,650.00
    EQUIPMENT
815.79
0.00
815.79
-
0.00
    MISC. GARDEN SUPPLIES
242.54
1,500.00
-1,257.46
16.2%
1,200.00
    ORCHARD
0.00
350.00
-350.00
-
400.00
    PEST MANAGEMENT
0.00
600.00
-600.00
-
1,100.00
    PLUMBING
4,083.16
1,600.00
2,483.16
255.2%
1,500.00
    PORTABLE
3,220.12
3,000.00
220.12
107.3%
3,000.00
    SECURITY
43.64
450.00
-406.36
9.7%
450.00
    TREE & LANDSCAPE MAINT
5,350.00
5,500.00
-150.00
97.3%
8,000.00
    GREENHOUSE SUPPLIES
927.99
1,250.00
-322.01
74.2%
1,000.00
ADMINISTRATION
    CHAIR & BOARD
905.28
800.00
105.28
113.2%
800.00
    MEMBERSHIP
230.00
400.00
-170.00
57.5%
1,600.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
250.00
    POTLUCK & WORKDAY
221.55
200.00
21.55
110.8%
300.00
    OFFICE SUPPLIES
85.27
100.00
-14.73
85.3%
0.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
    PROFESSIONAL SERVICES
400.00
1,200.00
-800.00
33.3%
1,500.00
    WEBSITE MAINTENANCE
407.17
500.00
-92.83
81.4%
6,000.00
    CREDIT CARD PROCESS FEES
1,227.46
120.00
1,107.46
1,022.9%
0.00
UTILITIES
    D W P - POWER
790.38
1,100.00
-309.62
71.9%
950.00
    D W P - WATER
32,042.31
35,000.00
-2,957.69
91.5%
32,000.00
    TELEPHONE
514.12
1,620.00
-1,105.88
31.7%
1,200.00
TOTAL EXPENSE  
 $ 61,189.28 60,190.00 999.28 101.7  
DIRECTED GIVING
    INCOME
0.00
25,000.00
-25,000.00
-
25,000.00
    EXPENSE
0.00
-25,000.00
25,000.00
-
-25,000.00
TOTAL DIRECTED GIVING  
 $ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
363.00
200.00
163.00
181.5%
500.00
    LUMBER SALES
1,260.00
1,600.00
-340.00
78.8%
2,000.00
    T-SHIRT SALES
1,576.00
1,500.00
76.00
105.1%
750.00
TOTAL RESALE INCOME  
 $ 3,199.00 3,300.00 -101.00 96.9  
RESALE EXPENSE
    KEYS FOR RESALE
302.15
320.00
17.85
94.4%
200.00
    LUMBER FOR RESALE
2,043.89
1,300.00
-743.89
157.2%
2,000.00
    T-SHIRTS PURCHASES
1,579.40
1,400.00
-179.40
112.8%
500.00
TOTAL RESALE EXPENSE
 3,925.44 3,020.00 905.44 130.0%  
 
NET RESALE INCOME / (EXPENSE)
 -726.44 280.00 -446.44    
NET OPERATING INCOME / (EXPENSE)
 1,983.02 -2,290.00 -306.98    
2025 ANNUAL SURPLUS / (DEFICIT)
 1,256.58 -2,010.00 -753.42    
 
 
B of A Checking
 12,204.40  
B of A Savings
 75,033.68  
First Internet Bank - CD1
 12,251.34  
First Internet Bank - CD2
 9,195.40  
First Internet Bank - CD3
 9,251.30  
Budget as of: 2025-11-15

Ocean View Farms PROPOSED 2026 Budget

Category / Description 2026 YTD 2026 Budget Over (Under) FY % YTD 2025 Budget
INCOME
FEES
    MEMBERSHIP FEE
66,352.91
50,000.00
16,352.91
132.7%
50,300.00
    ASSOCIATE FEE
2,360.00
2,200.00
160.00
107.3%
2,200.00
    CREDIT CARD PROCESS DONATION
534.00
0.00
534.00
-
0.00
OTHER INCOME
    RECYCLE
631.16
1,000.00
-368.84
63.1%
1,000.00
    DONATION RECEIVED
3,550.00
8,500.00
-4,950.00
41.8%
2,200.00
    GREENHOUSE SALES
0.00
500.00
-500.00
-
1,700.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
539.83
600.00
-60.17
90.0%
500.00
TOTAL INCOME  
 $ 73,967.90 62,800.00 11,167.90 117.8  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY/STRUCTURAL MAINTENANCE
6,283.00
800.00
5,483.00
785.4%
400.00
    COMPOST & SHREDDING
832.50
1,900.00
-1,067.50
43.8%
1,400.00
    CONTINGENCY FUNDS
0.00
1,000.00
-1,000.00
-
0.00
    INFRASTRUCTURE PROJECTS
359.03
5,000.00
-4,640.97
7.2%
0.00
    INSURANCE
2,567.00
2,600.00
-33.00
98.7%
2,650.00
    EQUIPMENT
1,545.11
1,500.00
45.11
103.0%
0.00
    MISC. GARDEN SUPPLIES
390.10
400.00
-9.90
97.5%
1,500.00
    ORCHARD
0.00
350.00
-350.00
-
350.00
    PEST MANAGEMENT
0.00
100.00
-100.00
-
600.00
    PLUMBING
3,935.92
1,500.00
2,435.92
262.4%
1,600.00
    PORTABLE
3,220.12
3,300.00
-79.88
97.6%
3,000.00
    SECURITY
43.64
600.00
-556.36
7.3%
450.00
    TREE & LANDSCAPE MAINT
5,350.00
7,000.00
-1,650.00
76.4%
5,500.00
    GREENHOUSE SUPPLIES
927.99
500.00
427.99
185.6%
1,250.00
ADMINISTRATION
    CHAIR & BOARD
905.28
200.00
705.28
452.6%
800.00
    MEMBERSHIP
230.00
300.00
-70.00
76.7%
400.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
250.00
    POTLUCK & WORKDAY
221.51
800.00
-578.49
27.7%
200.00
    OFFICE SUPPLIES
85.27
100.00
-14.73
85.3%
100.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
    PROFESSIONAL SERVICES
750.00
700.00
50.00
107.1%
1,200.00
    WEBSITE MAINTENANCE
407.17
500.00
-92.83
81.4%
500.00
    CREDIT CARD PROCESS FEES
1,228.37
1,500.00
-271.63
81.9%
120.00
UTILITIES
    D W P - POWER
790.38
800.00
-9.62
98.8%
1,100.00
    D W P - WATER
32,042.31
35,000.00
-2,957.69
91.5%
35,000.00
    TELEPHONE
565.67
300.00
265.67
188.6%
1,620.00
TOTAL EXPENSE  
 $ 62,680.37 67,200.00 -4,519.63 93.3  
DIRECTED GIVING
    INCOME
0.00
0.00
-
-
25,000.00
    EXPENSE
0.00
0.00
-
-
-25,000.00
TOTAL DIRECTED GIVING  
 $ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
308.00
300.00
8.00
102.7%
200.00
    LUMBER SALES
260.00
1,600.00
-1,340.00
16.3%
1,600.00
    T-SHIRT SALES
205.00
1,500.00
-1,295.00
13.7%
1,500.00
TOTAL RESALE INCOME  
 $ 773.00 3,400.00 -2,627.00 22.7  
RESALE EXPENSE
    KEYS FOR RESALE
302.15
300.00
-2.15
100.7%
320.00
    LUMBER FOR RESALE
1,235.34
1,600.00
364.66
77.2%
1,300.00
    T-SHIRTS PURCHASES
1,599.12
1,500.00
-99.12
106.6%
1,400.00
TOTAL RESALE EXPENSE
 3,136.61 3,400.00 -263.39 92.3%  
 
NET RESALE INCOME / (EXPENSE)
 -2,363.61 0.00 -2,363.61    
NET OPERATING INCOME / (EXPENSE)
 11,287.53 -4,400.00 6,887.53    
2026 ANNUAL SURPLUS / (DEFICIT)
 8,923.92 -4,400.00 4,523.92    
 
 
B of A Checking
 12,204.40  
B of A Savings
 75,033.68  
First Internet Bank - CD1
 12,251.34  
First Internet Bank - CD2
 9,195.40  
First Internet Bank - CD3
 9,251.30