Board Meeting Agenda

January 18th, 2025
9:30
OVF

 

 

A.  Welcome, President Announcements

           Roll call - motion  to approve minutes 

           Looking forward to 2025

           Great Park Coalition (SM Airport to Park)     

B.  Membership Secretary Report   (see email from Lisa 1/14)

C.  Garden Master Report   (see email from Steve 1/16)

D.  Education Chair Report - new projects 

E.  Treasurer report

F.   Phase representative reports


 

 

Ocean View Farms 2025 Budget

Category / Description 2025 YTD 2025 Budget Over (Under) FY % YTD 2024 Budget
INCOME
FEES
    MEMBERSHIP FEE
34,122.09
50,300.00
-16,177.91
67.8%
56,465.00
    ASSOCIATE FEE
2,440.00
2,200.00
240.00
110.9%
1,875.00
    CREDIT CARD PROCESS DONATION
450.00
0.00
450.00
-
0.00
OTHER INCOME
    RECYCLE
703.31
1,000.00
-296.69
70.3%
1,000.00
    DONATION RECEIVED
6,930.00
2,200.00
4,730.00
315.0%
1,000.00
    GREENHOUSE SALES
1,569.00
1,700.00
-131.00
92.3%
2,500.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
0.00
500.00
-500.00
-
300.00
TOTAL INCOME  
 $ 46,214.40 57,900.00 -11,685.60 79.8  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY/STRUCTURAL MAINTENANCE
0.00
400.00
-400.00
-
400.00
    COMPOST & SHREDDING
300.00
1,400.00
-1,100.00
21.4%
1,200.00
    CONTINGENCY FUNDS
0.00
0.00
-
-
0.00
    INFRASTRUCTURE PROJECTS
0.00
0.00
-
-
0.00
    INSURANCE
0.00
2,650.00
-2,650.00
-
2,650.00
    EQUIPMENT
615.17
0.00
615.17
-
0.00
    MISC. GARDEN SUPPLIES
135.52
1,500.00
-1,364.48
9.0%
1,200.00
    ORCHARD
0.00
350.00
-350.00
-
400.00
    PEST MANAGEMENT
0.00
600.00
-600.00
-
1,100.00
    PLUMBING
147.24
1,600.00
-1,452.76
9.2%
1,500.00
    PORTABLE
0.00
3,000.00
-3,000.00
-
3,000.00
    SECURITY
0.00
450.00
-450.00
-
450.00
    TREE & LANDSCAPE MAINT
0.00
5,500.00
-5,500.00
-
8,000.00
    GREENHOUSE SUPPLIES
0.00
1,250.00
-1,250.00
-
1,000.00
ADMINISTRATION
    CHAIR & BOARD
66.88
800.00
-733.12
8.4%
800.00
    MEMBERSHIP
0.00
400.00
-400.00
-
1,600.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
250.00
    POTLUCK & WORKDAY
161.15
200.00
-38.85
80.6%
300.00
    OFFICE SUPPLIES
0.00
100.00
-100.00
-
0.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
    PROFESSIONAL SERVICES
350.00
1,200.00
-850.00
29.2%
1,500.00
    WEBSITE MAINTENANCE
0.00
500.00
-500.00
-
6,000.00
    CREDIT CARD PROCESS FEES
1,227.46
120.00
1,107.46
1,022.9%
0.00
UTILITIES
    D W P - POWER
0.00
1,100.00
-1,100.00
-
950.00
    D W P - WATER
0.00
35,000.00
-35,000.00
-
32,000.00
    TELEPHONE
79.76
1,620.00
-1,540.24
4.9%
1,200.00
TOTAL EXPENSE  
 $ 2,112.14 60,190.00 -58,077.86 3.5  
DIRECTED GIVING
    INCOME
0.00
25,000.00
-25,000.00
-
25,000.00
    EXPENSE
0.00
-25,000.00
25,000.00
-
-25,000.00
TOTAL DIRECTED GIVING  
 $ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
363.00
200.00
163.00
181.5%
500.00
    LUMBER SALES
1,160.00
1,600.00
-440.00
72.5%
2,000.00
    T-SHIRT SALES
1,371.00
1,500.00
-129.00
91.4%
750.00
TOTAL RESALE INCOME  
 $ 2,894.00 3,300.00 -406.00 87.7  
RESALE EXPENSE
    KEYS FOR RESALE
0.00
320.00
320.00
-
200.00
    LUMBER FOR RESALE
1,890.61
1,300.00
-590.61
145.4%
2,000.00
    T-SHIRTS PURCHASES
0.00
1,400.00
1,400.00
-
500.00
TOTAL RESALE EXPENSE
 1,890.61 3,020.00 -1,129.39 62.6%  
 
NET RESALE INCOME / (EXPENSE)
 1,003.39 280.00 1,283.39    
NET OPERATING INCOME / (EXPENSE)
 44,102.26 -2,290.00 41,812.26    
2025 ANNUAL SURPLUS / (DEFICIT)
 45,105.65 -2,010.00 43,095.65    
 
 
B of A Checking
 13,912.04  
B of A Savings
 90,030.80  
First Internet Bank - CD1
 12,100.99  
First Internet Bank - CD2
 9,056.87  
First Internet Bank - CD3
 9,148.99  
Budget as of: 2025-01-18

Ocean View Farms 2024 Budget

Category / Description 2024 YTD 2024 Budget Over (Under) FY % YTD 2023 Budget
INCOME
FEES
    MEMBERSHIP FEE
51,038.00
56,465.00
-5,427.00
90.4%
50,000.00
    ASSOCIATE FEE
2,660.00
1,875.00
785.00
141.9%
1,500.00
    CREDIT CARD PROCESS DONATION
0.00
0.00
-
-
0.00
OTHER INCOME
    RECYCLE
1,023.71
1,000.00
23.71
102.4%
1,000.00
    DONATION RECEIVED
7,862.00
1,000.00
6,862.00
786.2%
1,000.00
    GREENHOUSE SALES
2,549.00
2,500.00
49.00
102.0%
2,500.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
786.75
300.00
486.75
262.3%
300.00
TOTAL INCOME  
 $ 65,919.46 63,140.00 2,779.46 104.4  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
535.92
200.00
335.92
268.0%
200.00
    CARPENTRY/STRUCTURAL MAINTENANCE
199.80
400.00
-200.20
50.0%
250.00
    COMPOST & SHREDDING
1,690.30
1,200.00
490.30
140.9%
1,600.00
    CONTINGENCY FUNDS
0.00
0.00
-
-
0.00
    INFRASTRUCTURE PROJECTS
0.00
0.00
-
-
0.00
    INSURANCE
2,567.00
2,650.00
-83.00
96.9%
2,300.00
    EQUIPMENT
3,855.38
0.00
3,855.38
-
0.00
    MISC. GARDEN SUPPLIES
1,484.21
1,200.00
284.21
123.7%
1,200.00
    ORCHARD
315.58
400.00
-84.42
78.9%
400.00
    PEST MANAGEMENT
293.97
1,100.00
-806.03
26.7%
1,050.00
    PLUMBING
1,572.69
1,500.00
72.69
104.8%
2,000.00
    PORTABLE
2,993.38
3,000.00
-6.62
99.8%
2,500.00
    SECURITY
396.06
450.00
-53.94
88.0%
450.00
    TREE & LANDSCAPE MAINT
3,925.00
8,000.00
-4,075.00
49.1%
5,000.00
    GREENHOUSE SUPPLIES
810.83
1,000.00
-189.17
81.1%
1,000.00
ADMINISTRATION
    CHAIR & BOARD
793.74
800.00
-6.26
99.2%
800.00
    MEMBERSHIP
1,483.58
1,600.00
-116.42
92.7%
1,500.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
250.00
    POTLUCK & WORKDAY
223.64
300.00
-76.36
74.5%
300.00
    OFFICE SUPPLIES
294.98
0.00
294.98
-
0.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
    PROFESSIONAL SERVICES
168.15
1,500.00
-1,331.85
11.2%
1,500.00
    WEBSITE MAINTENANCE
334.00
6,000.00
-5,666.00
5.6%
6,000.00
    CREDIT CARD PROCESS FEES
14.59
0.00
14.59
-
0.00
UTILITIES
    D W P - POWER
984.21
950.00
34.21
103.6%
900.00
    D W P - WATER
32,827.78
32,000.00
827.78
102.6%
35,000.00
    TELEPHONE
1,267.12
1,200.00
67.12
105.6%
1,200.00
TOTAL EXPENSE  
 $ 59,031.91 65,700.00 -6,668.09 89.9  
DIRECTED GIVING
    INCOME
0.00
25,000.00
-25,000.00
-
25,000.00
    EXPENSE
0.00
-25,000.00
25,000.00
-
-25,000.00
TOTAL DIRECTED GIVING  
 $ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
162.44
500.00
-337.56
32.5%
500.00
    LUMBER SALES
1,468.00
2,000.00
-532.00
73.4%
2,000.00
    T-SHIRT SALES
1,641.00
750.00
891.00
218.8%
750.00
TOTAL RESALE INCOME  
 $ 3,271.44 3,250.00 21.44 100.7  
RESALE EXPENSE
    KEYS FOR RESALE
304.90
200.00
-104.90
152.5%
200.00
    LUMBER FOR RESALE
2,252.83
2,000.00
-252.83
112.6%
2,000.00
    T-SHIRTS PURCHASES
1,278.28
500.00
-778.28
255.7%
500.00
TOTAL RESALE EXPENSE
 3,836.01 2,700.00 1,136.01 142.1%  
 
NET RESALE INCOME / (EXPENSE)
 -564.57 550.00 -14.57    
NET OPERATING INCOME / (EXPENSE)
 6,887.55 -2,560.00 4,327.55    
2024 ANNUAL SURPLUS / (DEFICIT)
 6,322.98 -2,010.00 4,312.98    
 
 
B of A Checking
 13,912.04  
B of A Savings
 90,030.80  
First Internet Bank - CD1
 12,100.99  
First Internet Bank - CD2
 9,056.87  
First Internet Bank - CD3
 9,148.99  
Budget as of: 2024-12-31