Board Meeting Agenda
January 18th, 2025
9:30
OVF
A. Welcome, President Announcements
Roll call - motion to approve minutes
Looking forward to 2025
Great Park Coalition (SM Airport to Park)
B. Membership Secretary Report (see email from Lisa 1/14)
C. Garden Master Report (see email from Steve 1/16)
D. Education Chair Report - new projects
E. Treasurer report
F. Phase representative reports
Ocean View Farms 2025 Budget
Category / Description | 2025 YTD | 2025 Budget | Over (Under) | FY % YTD | 2024 Budget |
INCOME |
|||||
FEES |
|||||
MEMBERSHIP FEE
|
2,900.00
|
50,300.00
|
-47,400.00
|
5.8%
|
56,465.00
|
ASSOCIATE FEE
|
100.00
|
2,200.00
|
-2,100.00
|
4.5%
|
1,875.00
|
OTHER INCOME |
|||||
RECYCLE
|
0.00
|
1,000.00
|
-1,000.00
|
-
|
1,000.00
|
DONATION RECEIVED
|
0.00
|
2,200.00
|
-2,200.00
|
-
|
1,000.00
|
GREENHOUSE SALES
|
0.00
|
1,700.00
|
-1,700.00
|
-
|
2,500.00
|
CARRYOVER
|
0.00
|
0.00
|
-
|
-
|
0.00
|
INTEREST INCOME |
|||||
INTEREST EARNED
|
0.00
|
500.00
|
-500.00
|
-
|
300.00
|
TOTAL INCOME |
$ 3,000.00 | 57,900.00 | -54,900.00 | 5.2 | |
EXPENSE |
|||||
SITE MANAGEMENT |
|||||
BEAUTIFICATION
|
0.00
|
200.00
|
-200.00
|
-
|
200.00
|
CARPENTRY
|
0.00
|
400.00
|
-400.00
|
-
|
400.00
|
COMPOST & SHREDDING
|
300.00
|
1,400.00
|
-1,100.00
|
21.4%
|
1,200.00
|
INSURANCE
|
0.00
|
2,650.00
|
-2,650.00
|
-
|
2,650.00
|
EQUIPMENT
|
0.00
|
0.00
|
-
|
-
|
0.00
|
MISC. GARDEN SUPPLIES
|
538.38
|
1,500.00
|
-961.62
|
35.9%
|
1,200.00
|
ORCHARD
|
0.00
|
350.00
|
-350.00
|
-
|
400.00
|
PEST MANAGEMENT
|
0.00
|
600.00
|
-600.00
|
-
|
1,100.00
|
PLUMBING
|
0.00
|
1,600.00
|
-1,600.00
|
-
|
1,500.00
|
PORTABLE
|
0.00
|
3,000.00
|
-3,000.00
|
-
|
3,000.00
|
SECURITY
|
0.00
|
450.00
|
-450.00
|
-
|
450.00
|
TREE & LANDSCAPE MAINT
|
0.00
|
5,500.00
|
-5,500.00
|
-
|
8,000.00
|
GREENHOUSE SUPPLIES
|
0.00
|
1,250.00
|
-1,250.00
|
-
|
1,000.00
|
ADMINISTRATION |
|||||
CHAIR & BOARD
|
66.88
|
800.00
|
-733.12
|
8.4%
|
800.00
|
MEMBERSHIP
|
0.00
|
400.00
|
-400.00
|
-
|
1,600.00
|
EDUCATION & NEWSLETTER
|
0.00
|
250.00
|
-250.00
|
-
|
250.00
|
POTLUCK & WORKDAY
|
0.00
|
200.00
|
-200.00
|
-
|
300.00
|
OFFICE SUPPLIES
|
0.00
|
100.00
|
-100.00
|
-
|
0.00
|
DONATED FUNDS
|
0.00
|
0.00
|
-
|
-
|
0.00
|
PROFESSIONAL SERVICES
|
0.00
|
1,200.00
|
-1,200.00
|
-
|
1,500.00
|
WEBSITE MAINTENANCE
|
0.00
|
500.00
|
-500.00
|
-
|
6,000.00
|
CREDIT CARD PROCESS FEES
|
0.00
|
120.00
|
-120.00
|
-
|
0.00
|
UTILITIES |
|||||
D W P - POWER
|
0.00
|
1,100.00
|
-1,100.00
|
-
|
950.00
|
D W P - WATER
|
0.00
|
35,000.00
|
-35,000.00
|
-
|
32,000.00
|
TELEPHONE
|
131.31
|
1,620.00
|
-1,488.69
|
8.1%
|
1,200.00
|
TOTAL EXPENSE |
$ 1,036.57 | 60,190.00 | -59,153.43 | 1.7 | |
DIRECTED GIVING |
|||||
INCOME
|
0.00
|
25,000.00
|
-25,000.00
|
-
|
25,000.00
|
EXPENSE
|
0.00
|
-25,000.00
|
25,000.00
|
-
|
-25,000.00
|
TOTAL DIRECTED GIVING |
$ 0.00 | 0.00 | 0.00 | - | |
RESALE INCOME |
|||||
KEY SALES
|
12.00
|
200.00
|
-188.00
|
6.0%
|
500.00
|
LUMBER SALES
|
290.00
|
1,600.00
|
-1,310.00
|
18.1%
|
2,000.00
|
T-SHIRT SALES
|
0.00
|
1,500.00
|
-1,500.00
|
-
|
750.00
|
TOTAL RESALE INCOME |
$ 302.00 | 3,300.00 | -2,998.00 | 9.2 | |
RESALE EXPENSE |
|||||
KEYS FOR RESALE
|
0.00
|
320.00
|
320.00
|
-
|
200.00
|
LUMBER FOR RESALE
|
1,041.97
|
1,300.00
|
258.03
|
80.2%
|
2,000.00
|
T-SHIRTS PURCHASES
|
0.00
|
1,400.00
|
1,400.00
|
-
|
500.00
|
TOTAL RESALE EXPENSE |
1,041.97 | 3,020.00 | -1,978.03 | 34.5% | |
NET RESALE INCOME / (EXPENSE) |
-739.97 | 280.00 | -459.97 | ||
NET OPERATING INCOME / (EXPENSE) |
1,963.43 | -2,290.00 | -326.57 | ||
2025 ANNUAL SURPLUS / (DEFICIT) |
1,223.46 | -2,010.00 | -786.54 | ||
B of A Checking |
25,652.87 | ||||
B of A Savings |
39,753.44 | ||||
First Internet Bank - CD1 |
11,484.99 | ||||
First Internet Bank - CD2 |
8,317.82 | ||||
First Internet Bank - CD3 |
8,272.50 |
Budget as of: 2025-01-18
Ocean View Farms 2024 Budget
Category / Description | 2024 YTD | 2024 Budget | Over (Under) | FY % YTD | 2023 Budget |
INCOME |
|||||
FEES |
|||||
MEMBERSHIP FEE
|
51,038.00
|
56,465.00
|
-5,427.00
|
90.4%
|
50,000.00
|
ASSOCIATE FEE
|
2,660.00
|
1,875.00
|
785.00
|
141.9%
|
1,500.00
|
OTHER INCOME |
|||||
RECYCLE
|
1,023.71
|
1,000.00
|
23.71
|
102.4%
|
1,000.00
|
DONATION RECEIVED
|
7,862.00
|
1,000.00
|
6,862.00
|
786.2%
|
1,000.00
|
GREENHOUSE SALES
|
2,549.00
|
2,500.00
|
49.00
|
102.0%
|
2,500.00
|
CARRYOVER
|
0.00
|
0.00
|
-
|
-
|
0.00
|
INTEREST INCOME |
|||||
INTEREST EARNED
|
61.44
|
300.00
|
-238.56
|
20.5%
|
300.00
|
TOTAL INCOME |
$ 65,194.15 | 63,140.00 | 2,054.15 | 103.3 | |
EXPENSE |
|||||
SITE MANAGEMENT |
|||||
BEAUTIFICATION
|
535.92
|
200.00
|
335.92
|
268.0%
|
200.00
|
CARPENTRY
|
199.80
|
400.00
|
-200.20
|
50.0%
|
250.00
|
COMPOST & SHREDDING
|
1,840.30
|
1,200.00
|
640.30
|
153.4%
|
1,600.00
|
INSURANCE
|
2,567.00
|
2,650.00
|
-83.00
|
96.9%
|
2,300.00
|
EQUIPMENT
|
3,317.00
|
0.00
|
3,317.00
|
-
|
0.00
|
MISC. GARDEN SUPPLIES
|
2,022.59
|
1,200.00
|
822.59
|
168.5%
|
1,200.00
|
ORCHARD
|
315.58
|
400.00
|
-84.42
|
78.9%
|
400.00
|
PEST MANAGEMENT
|
293.97
|
1,100.00
|
-806.03
|
26.7%
|
1,050.00
|
PLUMBING
|
1,572.69
|
1,500.00
|
72.69
|
104.8%
|
2,000.00
|
PORTABLE
|
2,993.38
|
3,000.00
|
-6.62
|
99.8%
|
2,500.00
|
SECURITY
|
396.06
|
450.00
|
-53.94
|
88.0%
|
450.00
|
TREE & LANDSCAPE MAINT
|
3,775.00
|
8,000.00
|
-4,225.00
|
47.2%
|
5,000.00
|
GREENHOUSE SUPPLIES
|
810.83
|
1,000.00
|
-189.17
|
81.1%
|
1,000.00
|
ADMINISTRATION |
|||||
CHAIR & BOARD
|
793.74
|
800.00
|
-6.26
|
99.2%
|
800.00
|
MEMBERSHIP
|
1,483.58
|
1,600.00
|
-116.42
|
92.7%
|
1,500.00
|
EDUCATION & NEWSLETTER
|
0.00
|
250.00
|
-250.00
|
-
|
250.00
|
POTLUCK & WORKDAY
|
223.64
|
300.00
|
-76.36
|
74.5%
|
300.00
|
OFFICE SUPPLIES
|
294.98
|
0.00
|
294.98
|
-
|
0.00
|
DONATED FUNDS
|
0.00
|
0.00
|
-
|
-
|
0.00
|
PROFESSIONAL SERVICES
|
168.15
|
1,500.00
|
-1,331.85
|
11.2%
|
1,500.00
|
WEBSITE MAINTENANCE
|
334.00
|
6,000.00
|
-5,666.00
|
5.6%
|
6,000.00
|
CREDIT CARD PROCESS FEES
|
14.59
|
0.00
|
14.59
|
-
|
0.00
|
UTILITIES |
|||||
D W P - POWER
|
984.21
|
950.00
|
34.21
|
103.6%
|
900.00
|
D W P - WATER
|
30,427.78
|
32,000.00
|
-1,572.22
|
95.1%
|
35,000.00
|
TELEPHONE
|
1,267.12
|
1,200.00
|
67.12
|
105.6%
|
1,200.00
|
TOTAL EXPENSE |
$ 56,631.91 | 65,700.00 | -9,068.09 | 86.2 | |
DIRECTED GIVING |
|||||
INCOME
|
0.00
|
25,000.00
|
-25,000.00
|
-
|
25,000.00
|
EXPENSE
|
0.00
|
-25,000.00
|
25,000.00
|
-
|
-25,000.00
|
TOTAL DIRECTED GIVING |
$ 0.00 | 0.00 | 0.00 | - | |
RESALE INCOME |
|||||
KEY SALES
|
162.44
|
500.00
|
-337.56
|
32.5%
|
500.00
|
LUMBER SALES
|
1,468.00
|
2,000.00
|
-532.00
|
73.4%
|
2,000.00
|
T-SHIRT SALES
|
1,641.00
|
750.00
|
891.00
|
218.8%
|
750.00
|
TOTAL RESALE INCOME |
$ 3,271.44 | 3,250.00 | 21.44 | 100.7 | |
RESALE EXPENSE |
|||||
KEYS FOR RESALE
|
304.90
|
200.00
|
-104.90
|
152.5%
|
200.00
|
LUMBER FOR RESALE
|
2,252.83
|
2,000.00
|
-252.83
|
112.6%
|
2,000.00
|
T-SHIRTS PURCHASES
|
1,278.28
|
500.00
|
-778.28
|
255.7%
|
500.00
|
TOTAL RESALE EXPENSE |
3,836.01 | 2,700.00 | 1,136.01 | 142.1% | |
NET RESALE INCOME / (EXPENSE) |
-564.57 | 550.00 | -14.57 | ||
NET OPERATING INCOME / (EXPENSE) |
8,562.24 | -2,560.00 | 6,002.24 | ||
2024 ANNUAL SURPLUS / (DEFICIT) |
7,997.67 | -2,010.00 | 5,987.67 | ||
B of A Checking |
25,652.87 | ||||
B of A Savings |
39,753.44 | ||||
First Internet Bank - CD1 |
11,484.99 | ||||
First Internet Bank - CD2 |
8,317.82 | ||||
First Internet Bank - CD3 |
8,272.50 |
Budget as of: 2024-12-31