Board Meeting Agenda

January 18th, 2025
9:30
OVF

 

 

A.  Welcome, President Announcements

           Roll call - motion  to approve minutes 

           Looking forward to 2025

           Great Park Coalition (SM Airport to Park)     

B.  Membership Secretary Report   (see email from Lisa 1/14)

C.  Garden Master Report   (see email from Steve 1/16)

D.  Education Chair Report - new projects 

E.  Treasurer report

F.   Phase representative reports


 

 

Ocean View Farms 2025 Budget

Category / Description 2025 YTD 2025 Budget Over (Under) FY % YTD 2024 Budget
INCOME
FEES
    MEMBERSHIP FEE
2,900.00
50,300.00
-47,400.00
5.8%
56,465.00
    ASSOCIATE FEE
100.00
2,200.00
-2,100.00
4.5%
1,875.00
OTHER INCOME
    RECYCLE
0.00
1,000.00
-1,000.00
-
1,000.00
    DONATION RECEIVED
0.00
2,200.00
-2,200.00
-
1,000.00
    GREENHOUSE SALES
0.00
1,700.00
-1,700.00
-
2,500.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
0.00
500.00
-500.00
-
300.00
TOTAL INCOME  
$ 3,000.00 57,900.00 -54,900.00 5.2  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY
0.00
400.00
-400.00
-
400.00
    COMPOST & SHREDDING
300.00
1,400.00
-1,100.00
21.4%
1,200.00
    INSURANCE
0.00
2,650.00
-2,650.00
-
2,650.00
    EQUIPMENT
0.00
0.00
-
-
0.00
    MISC. GARDEN SUPPLIES
538.38
1,500.00
-961.62
35.9%
1,200.00
    ORCHARD
0.00
350.00
-350.00
-
400.00
    PEST MANAGEMENT
0.00
600.00
-600.00
-
1,100.00
    PLUMBING
0.00
1,600.00
-1,600.00
-
1,500.00
    PORTABLE
0.00
3,000.00
-3,000.00
-
3,000.00
    SECURITY
0.00
450.00
-450.00
-
450.00
    TREE & LANDSCAPE MAINT
0.00
5,500.00
-5,500.00
-
8,000.00
    GREENHOUSE SUPPLIES
0.00
1,250.00
-1,250.00
-
1,000.00
ADMINISTRATION
    CHAIR & BOARD
66.88
800.00
-733.12
8.4%
800.00
    MEMBERSHIP
0.00
400.00
-400.00
-
1,600.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
250.00
    POTLUCK & WORKDAY
0.00
200.00
-200.00
-
300.00
    OFFICE SUPPLIES
0.00
100.00
-100.00
-
0.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
    PROFESSIONAL SERVICES
0.00
1,200.00
-1,200.00
-
1,500.00
    WEBSITE MAINTENANCE
0.00
500.00
-500.00
-
6,000.00
    CREDIT CARD PROCESS FEES
0.00
120.00
-120.00
-
0.00
UTILITIES
    D W P - POWER
0.00
1,100.00
-1,100.00
-
950.00
    D W P - WATER
0.00
35,000.00
-35,000.00
-
32,000.00
    TELEPHONE
131.31
1,620.00
-1,488.69
8.1%
1,200.00
TOTAL EXPENSE  
$ 1,036.57 60,190.00 -59,153.43 1.7  
DIRECTED GIVING
    INCOME
0.00
25,000.00
-25,000.00
-
25,000.00
    EXPENSE
0.00
-25,000.00
25,000.00
-
-25,000.00
TOTAL DIRECTED GIVING  
$ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
12.00
200.00
-188.00
6.0%
500.00
    LUMBER SALES
290.00
1,600.00
-1,310.00
18.1%
2,000.00
    T-SHIRT SALES
0.00
1,500.00
-1,500.00
-
750.00
TOTAL RESALE INCOME  
$ 302.00 3,300.00 -2,998.00 9.2  
RESALE EXPENSE
    KEYS FOR RESALE
0.00
320.00
320.00
-
200.00
    LUMBER FOR RESALE
1,041.97
1,300.00
258.03
80.2%
2,000.00
    T-SHIRTS PURCHASES
0.00
1,400.00
1,400.00
-
500.00
TOTAL RESALE EXPENSE
1,041.97 3,020.00 -1,978.03 34.5%  
 
NET RESALE INCOME / (EXPENSE)
-739.97 280.00 -459.97    
NET OPERATING INCOME / (EXPENSE)
1,963.43 -2,290.00 -326.57    
2025 ANNUAL SURPLUS / (DEFICIT)
1,223.46 -2,010.00 -786.54    
 
 
B of A Checking
25,652.87  
B of A Savings
39,753.44  
First Internet Bank - CD1
11,484.99  
First Internet Bank - CD2
8,317.82  
First Internet Bank - CD3
8,272.50  
Budget as of: 2025-01-18

Ocean View Farms 2024 Budget

Category / Description 2024 YTD 2024 Budget Over (Under) FY % YTD 2023 Budget
INCOME
FEES
    MEMBERSHIP FEE
51,038.00
56,465.00
-5,427.00
90.4%
50,000.00
    ASSOCIATE FEE
2,660.00
1,875.00
785.00
141.9%
1,500.00
OTHER INCOME
    RECYCLE
1,023.71
1,000.00
23.71
102.4%
1,000.00
    DONATION RECEIVED
7,862.00
1,000.00
6,862.00
786.2%
1,000.00
    GREENHOUSE SALES
2,549.00
2,500.00
49.00
102.0%
2,500.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
61.44
300.00
-238.56
20.5%
300.00
TOTAL INCOME  
$ 65,194.15 63,140.00 2,054.15 103.3  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
535.92
200.00
335.92
268.0%
200.00
    CARPENTRY
199.80
400.00
-200.20
50.0%
250.00
    COMPOST & SHREDDING
1,840.30
1,200.00
640.30
153.4%
1,600.00
    INSURANCE
2,567.00
2,650.00
-83.00
96.9%
2,300.00
    EQUIPMENT
3,317.00
0.00
3,317.00
-
0.00
    MISC. GARDEN SUPPLIES
2,022.59
1,200.00
822.59
168.5%
1,200.00
    ORCHARD
315.58
400.00
-84.42
78.9%
400.00
    PEST MANAGEMENT
293.97
1,100.00
-806.03
26.7%
1,050.00
    PLUMBING
1,572.69
1,500.00
72.69
104.8%
2,000.00
    PORTABLE
2,993.38
3,000.00
-6.62
99.8%
2,500.00
    SECURITY
396.06
450.00
-53.94
88.0%
450.00
    TREE & LANDSCAPE MAINT
3,775.00
8,000.00
-4,225.00
47.2%
5,000.00
    GREENHOUSE SUPPLIES
810.83
1,000.00
-189.17
81.1%
1,000.00
ADMINISTRATION
    CHAIR & BOARD
793.74
800.00
-6.26
99.2%
800.00
    MEMBERSHIP
1,483.58
1,600.00
-116.42
92.7%
1,500.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
250.00
    POTLUCK & WORKDAY
223.64
300.00
-76.36
74.5%
300.00
    OFFICE SUPPLIES
294.98
0.00
294.98
-
0.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
    PROFESSIONAL SERVICES
168.15
1,500.00
-1,331.85
11.2%
1,500.00
    WEBSITE MAINTENANCE
334.00
6,000.00
-5,666.00
5.6%
6,000.00
    CREDIT CARD PROCESS FEES
14.59
0.00
14.59
-
0.00
UTILITIES
    D W P - POWER
984.21
950.00
34.21
103.6%
900.00
    D W P - WATER
30,427.78
32,000.00
-1,572.22
95.1%
35,000.00
    TELEPHONE
1,267.12
1,200.00
67.12
105.6%
1,200.00
TOTAL EXPENSE  
$ 56,631.91 65,700.00 -9,068.09 86.2  
DIRECTED GIVING
    INCOME
0.00
25,000.00
-25,000.00
-
25,000.00
    EXPENSE
0.00
-25,000.00
25,000.00
-
-25,000.00
TOTAL DIRECTED GIVING  
$ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
162.44
500.00
-337.56
32.5%
500.00
    LUMBER SALES
1,468.00
2,000.00
-532.00
73.4%
2,000.00
    T-SHIRT SALES
1,641.00
750.00
891.00
218.8%
750.00
TOTAL RESALE INCOME  
$ 3,271.44 3,250.00 21.44 100.7  
RESALE EXPENSE
    KEYS FOR RESALE
304.90
200.00
-104.90
152.5%
200.00
    LUMBER FOR RESALE
2,252.83
2,000.00
-252.83
112.6%
2,000.00
    T-SHIRTS PURCHASES
1,278.28
500.00
-778.28
255.7%
500.00
TOTAL RESALE EXPENSE
3,836.01 2,700.00 1,136.01 142.1%  
 
NET RESALE INCOME / (EXPENSE)
-564.57 550.00 -14.57    
NET OPERATING INCOME / (EXPENSE)
8,562.24 -2,560.00 6,002.24    
2024 ANNUAL SURPLUS / (DEFICIT)
7,997.67 -2,010.00 5,987.67    
 
 
B of A Checking
25,652.87  
B of A Savings
39,753.44  
First Internet Bank - CD1
11,484.99  
First Internet Bank - CD2
8,317.82  
First Internet Bank - CD3
8,272.50  
Budget as of: 2024-12-31