General Meeting Agenda

December 14th, 2024
1:00
OVF

 

A.  Welcome, President Announcements

     Introduce New Board Members and Positions

     Gate closing for 2025

B.  Garden Master Report

C.  Education Chair Report

D.  Membership Secretary Report

E.  Reports from any other Board Member

F.   Budget 2025 - Presentation and Vote to Approve

G.  President call out for participation/elections

H.  Comments/questions by members

I.   Next meeting Feb 2025 / Adjourned



 

 

Ocean View Farms 2024 Budget

Category / Description 2024 YTD 2024 Budget Over (Under) FY % YTD 2023 Budget
INCOME
FEES
    MEMBERSHIP FEE
51,038.00
56,465.00
-5,427.00
90.4%
50,000.00
    ASSOCIATE FEE
2,660.00
1,875.00
785.00
141.9%
1,500.00
OTHER INCOME
    RECYCLE
1,023.71
1,000.00
23.71
102.4%
1,000.00
    DONATION RECEIVED
2,362.00
1,000.00
1,362.00
236.2%
1,000.00
    GREENHOUSE SALES
2,549.00
2,500.00
49.00
102.0%
2,500.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
61.24
300.00
-238.76
20.4%
300.00
TOTAL INCOME  
 $ 59,693.95 63,140.00 -3,446.05 94.5  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
535.92
200.00
335.92
268.0%
200.00
    CARPENTRY
199.80
400.00
-200.20
50.0%
250.00
    COMPOST & SHREDDING
1,540.30
1,200.00
340.30
128.4%
1,600.00
    INSURANCE
2,567.00
2,650.00
-83.00
96.9%
2,300.00
    EQUIPMENT
3,317.00
0.00
3,317.00
-
0.00
    MISC. GARDEN SUPPLIES
1,484.21
1,200.00
284.21
123.7%
1,200.00
    ORCHARD
315.58
400.00
-84.42
78.9%
400.00
    PEST MANAGEMENT
293.97
1,100.00
-806.03
26.7%
1,050.00
    PLUMBING
1,572.69
1,500.00
72.69
104.8%
2,000.00
    PORTABLE
2,993.38
3,000.00
-6.62
99.8%
2,500.00
    SECURITY
396.06
450.00
-53.94
88.0%
450.00
    TREE & LANDSCAPE MAINT
3,775.00
8,000.00
-4,225.00
47.2%
5,000.00
    GREENHOUSE SUPPLIES
810.83
1,000.00
-189.17
81.1%
1,000.00
ADMINISTRATION
    CHAIR & BOARD
726.86
800.00
-73.14
90.9%
800.00
    MEMBERSHIP
1,483.58
1,600.00
-116.42
92.7%
1,500.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
250.00
    POTLUCK & WORKDAY
223.64
300.00
-76.36
74.5%
300.00
    OFFICE SUPPLIES
294.98
0.00
294.98
-
0.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
    PROFESSIONAL SERVICES
168.15
1,500.00
-1,331.85
11.2%
0.00
    WEBSITE MAINTENANCE
234.00
6,000.00
-5,766.00
3.9%
0.00
    CREDIT CARD PROCESS FEES
14.59
0.00
14.59
-
0.00
UTILITIES
    D W P - POWER
895.54
950.00
-54.46
94.3%
900.00
    D W P - WATER
28,304.74
32,000.00
-3,695.26
88.5%
35,000.00
    TELEPHONE
1,135.81
1,200.00
-64.19
94.7%
1,200.00
TOTAL EXPENSE  
 $ 53,283.63 65,700.00 -12,416.37 81.1  
DIRECTED GIVING
    INCOME
0.00
25,000.00
-25,000.00
-
0.00
    EXPENSE
0.00
-25,000.00
25,000.00
-
0.00
TOTAL DIRECTED GIVING  
 $ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
162.44
500.00
-337.56
32.5%
500.00
    LUMBER SALES
1,468.00
2,000.00
-532.00
73.4%
2,000.00
    T-SHIRT SALES
1,641.00
750.00
891.00
218.8%
750.00
TOTAL RESALE INCOME  
 $ 3,271.44 3,250.00 21.44 100.7  
RESALE EXPENSE
    KEYS FOR RESALE
304.90
200.00
-104.90
152.5%
200.00
    LUMBER FOR RESALE
1,210.86
2,000.00
789.14
60.5%
2,000.00
    T-SHIRTS PURCHASES
1,278.28
500.00
-778.28
255.7%
500.00
TOTAL RESALE EXPENSE
 2,794.04 2,700.00 94.04 103.5%  
 
NET RESALE INCOME / (EXPENSE)
 477.40 550.00 1,027.40    
NET OPERATING INCOME / (EXPENSE)
 6,410.32 -2,560.00 3,850.32    
2024 ANNUAL SURPLUS / (DEFICIT)
 6,887.72 -2,010.00 4,877.72    
 
 
B of A Checking
 62,761.32  
B of A Savings
 39,753.44  
First Internet Bank - CD1
 11,484.99  
First Internet Bank - CD2
 8,317.82  
First Internet Bank - CD3
 8,272.50  
Budget as of: 2024-12-14

Ocean View Farms PROPOSED 2025 Budget

Category / Description 2025 YTD 2025 Budget Over (Under) FY % YTD 2024 Budget
INCOME
FEES
    MEMBERSHIP FEE
30,058.00
50,300.00
-20,242.00
59.8%
56,465.00
    ASSOCIATE FEE
400.00
2,200.00
-1,800.00
18.2%
1,875.00
OTHER INCOME
    RECYCLE
391.50
1,000.00
-608.50
39.2%
1,000.00
    DONATION RECEIVED
6,830.00
2,200.00
4,630.00
310.5%
1,000.00
    GREENHOUSE SALES
1,019.00
1,700.00
-681.00
59.9%
2,500.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
61.24
500.00
-438.76
12.2%
300.00
TOTAL INCOME  
 $ 38,759.74 57,900.00 -19,140.26 66.9  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
485.00
200.00
285.00
242.5%
200.00
    CARPENTRY
0.00
400.00
-400.00
-
400.00
    COMPOST & SHREDDING
1,000.12
1,400.00
-399.88
71.4%
1,200.00
    INSURANCE
2,567.00
2,650.00
-83.00
96.9%
2,650.00
    EQUIPMENT
3,317.00
0.00
3,317.00
-
0.00
    MISC. GARDEN SUPPLIES
1,190.34
1,500.00
-309.66
79.4%
1,200.00
    ORCHARD
315.58
350.00
-34.42
90.2%
400.00
    PEST MANAGEMENT
126.37
600.00
-473.63
21.1%
1,100.00
    PLUMBING
1,535.52
1,600.00
-64.48
96.0%
1,500.00
    PORTABLE
2,993.38
3,000.00
-6.62
99.8%
3,000.00
    SECURITY
185.89
450.00
-264.11
41.3%
450.00
    TREE & LANDSCAPE MAINT
3,775.00
5,500.00
-1,725.00
68.6%
8,000.00
    GREENHOUSE SUPPLIES
753.94
1,250.00
-496.06
60.3%
1,000.00
ADMINISTRATION
    CHAIR & BOARD
321.58
800.00
-478.42
40.2%
800.00
    MEMBERSHIP
465.27
400.00
65.27
116.3%
1,600.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
250.00
    POTLUCK & WORKDAY
209.70
200.00
9.70
104.9%
300.00
    OFFICE SUPPLIES
294.98
100.00
194.98
295.0%
0.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
    PROFESSIONAL SERVICES
168.15
1,200.00
-1,031.85
14.0%
1,500.00
    WEBSITE MAINTENANCE
234.00
500.00
-266.00
46.8%
6,000.00
    CREDIT CARD PROCESS FEES
14.59
120.00
-105.41
12.2%
0.00
UTILITIES
    D W P - POWER
895.54
1,100.00
-204.46
81.4%
950.00
    D W P - WATER
28,304.74
35,000.00
-6,695.26
80.9%
32,000.00
    TELEPHONE
1,135.81
1,620.00
-484.19
70.1%
1,200.00
TOTAL EXPENSE  
 $ 50,289.50 60,190.00 -9,900.50 83.6  
DIRECTED GIVING
    INCOME
0.00
25,000.00
-25,000.00
-
25,000.00
    EXPENSE
0.00
-25,000.00
25,000.00
-
-25,000.00
TOTAL DIRECTED GIVING  
 $ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
39.00
200.00
-161.00
19.5%
500.00
    LUMBER SALES
522.00
1,600.00
-1,078.00
32.6%
2,000.00
    T-SHIRT SALES
1,234.00
1,500.00
-266.00
82.3%
750.00
TOTAL RESALE INCOME  
 $ 1,795.00 3,300.00 -1,505.00 54.4  
RESALE EXPENSE
    KEYS FOR RESALE
276.57
320.00
43.43
86.4%
200.00
    LUMBER FOR RESALE
0.00
1,300.00
1,300.00
-
2,000.00
    T-SHIRTS PURCHASES
1,278.28
1,400.00
121.72
91.3%
500.00
TOTAL RESALE EXPENSE
 1,554.85 3,020.00 -1,465.15 51.5%  
 
NET RESALE INCOME / (EXPENSE)
 240.15 280.00 520.15    
NET OPERATING INCOME / (EXPENSE)
 -11,529.76 -2,290.00 -13,819.76    
2025 ANNUAL SURPLUS / (DEFICIT)
 -11,289.61 -2,010.00 -13,299.61    
 
 
B of A Checking
 62,761.32  
B of A Savings
 39,753.44  
First Internet Bank - CD1
 11,484.99  
First Internet Bank - CD2
 8,317.82  
First Internet Bank - CD3
 8,272.50