Board Meeting Agenda

September 21st, 2024
9:30
OVF

A.  Welcome   Land   Acknowledgement     

B.  Roll call     Attendance     

C.  Request for motion to approve minutes from July 2024

D.  Appointments and votes on vacant positions

F.   Treasurer Report - Budget 2025 - Discussion and possible action

G.   Vote to Confirm Ammended OVF Rules and Regulations

H.   Vote to Confirm New Policy and Rules fo non-member vIsits         

I.     Presentation and Discussion -  Water Project at OVF - James Finlay

J.    Questions and Comments from attending non board members   

K.   CLOSED SESSION - Member use of Pesticide - Discussion and possible action      

 

 

          



 

 

Ocean View Farms 2024 Budget

Category / Description 2024 YTD 2024 Budget Over (Under) FY % YTD 2023 Budget
INCOME
FEES
    MEMBERSHIP FEE
51,038.00
56,465.00
-5,427.00
90.4%
50,000.00
    ASSOCIATE FEE
2,660.00
1,875.00
785.00
141.9%
1,500.00
OTHER INCOME
    RECYCLE
1,023.71
1,000.00
23.71
102.4%
1,000.00
    DONATION RECEIVED
2,362.00
1,000.00
1,362.00
236.2%
1,000.00
    GREENHOUSE SALES
2,529.00
2,500.00
29.00
101.2%
2,500.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
60.44
300.00
-239.56
20.1%
300.00
TOTAL INCOME  
 $ 59,673.15 63,140.00 -3,466.85 94.5  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
535.92
200.00
335.92
268.0%
200.00
    CARPENTRY
199.80
400.00
-200.20
50.0%
250.00
    COMPOST & SHREDDING
1,518.83
1,200.00
318.83
126.6%
1,600.00
    INSURANCE
2,567.00
2,650.00
-83.00
96.9%
2,300.00
    EQUIPMENT
3,317.00
0.00
3,317.00
-
0.00
    MISC. GARDEN SUPPLIES
1,247.57
1,200.00
47.57
104.0%
1,200.00
    ORCHARD
249.90
400.00
-150.10
62.5%
400.00
    PEST MANAGEMENT
293.97
1,100.00
-806.03
26.7%
1,050.00
    PLUMBING
1,295.06
1,500.00
-204.94
86.3%
2,000.00
    PORTABLE
0.00
3,000.00
-3,000.00
-
2,500.00
    SECURITY
396.06
450.00
-53.94
88.0%
450.00
    TREE & LANDSCAPE MAINT
3,775.00
8,000.00
-4,225.00
47.2%
5,000.00
    GREENHOUSE SUPPLIES
703.69
1,000.00
-296.31
70.4%
1,000.00
ADMINISTRATION
    CHAIR & BOARD
700.46
800.00
-99.54
87.6%
800.00
    MEMBERSHIP
1,247.58
1,600.00
-352.42
78.0%
1,500.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
250.00
    POTLUCK & WORKDAY
52.55
300.00
-247.45
17.5%
300.00
    OFFICE SUPPLIES
294.98
0.00
294.98
-
0.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
    PROFESSIONAL SERVICES
168.15
1,500.00
-1,331.85
11.2%
0.00
    WEBSITE MAINTENANCE
234.00
6,000.00
-5,766.00
3.9%
0.00
    CREDIT CARD PROCESS FEES
14.59
0.00
14.59
-
0.00
UTILITIES
    D W P - POWER
631.28
950.00
-318.72
66.5%
900.00
    D W P - WATER
17,614.41
32,000.00
-14,385.59
55.0%
35,000.00
    TELEPHONE
873.33
1,200.00
-326.67
72.8%
1,200.00
TOTAL EXPENSE  
 $ 37,931.13 65,700.00 -27,768.87 57.7  
DIRECTED GIVING
    INCOME
0.00
25,000.00
-25,000.00
-
0.00
    EXPENSE
0.00
-25,000.00
25,000.00
-
0.00
TOTAL DIRECTED GIVING  
 $ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
162.44
500.00
-337.56
32.5%
500.00
    LUMBER SALES
1,468.00
2,000.00
-532.00
73.4%
2,000.00
    T-SHIRT SALES
1,641.00
750.00
891.00
218.8%
750.00
TOTAL RESALE INCOME  
 $ 3,271.44 3,250.00 21.44 100.7  
RESALE EXPENSE
    KEYS FOR RESALE
226.45
200.00
-26.45
113.2%
200.00
    LUMBER FOR RESALE
1,210.86
2,000.00
789.14
60.5%
2,000.00
    T-SHIRTS PURCHASES
1,362.12
500.00
-862.12
272.4%
500.00
TOTAL RESALE EXPENSE
 75.19 2,700.00 -2,624.81 2.8%  
 
NET RESALE INCOME / (EXPENSE)
 3,196.25 550.00 3,746.25    
NET OPERATING INCOME / (EXPENSE)
 21,742.02 -2,560.00 19,182.02    
2024 ANNUAL SURPLUS / (DEFICIT)
 24,938.27 -2,010.00 22,928.27    
 
 
B of A Checking
 23,372.35  
B of A Savings
 39,753.44  
First Internet Bank - CD1
 11,484.99  
First Internet Bank - CD2
 8,317.82  
First Internet Bank - CD3
 8,272.50  
Budget as of: 2024-09-21