Board Meeting Agenda
May 18th, 2024
9:30
OVF
Board Meeting Agenda - Ocean View Farms, Inc. Saturday May 18th, 2024 9:30 am at meeting area
? Introduction-WelcomeNewMembers
? LandandOVFhistoricalacknowledgement
Reports from Board Members with accompanying questions from Board Members
? President Report - Shirley
Appointment of Reza to fill vacancy at Lower III.
? VicePresidentReport-Kat
? GardenMaster-SteveBallantine
? Treasurer - Shirley (John I. absent)
? MembershipSecretary-Lisa
? EducationChair-Talia
? IPMonitor-Tayna
? Phase Representatives - all except (Dean, Angie, Marie absent)
Old Business
? Websitemodernizationprojectupdate-Kat
New Business
? OVFPolicyfornon-membervisitorstothegarden-Shirley ? TreeTrimmingPlansforthefuture-Steve
Comments from non Board members present.
Ocean View Farms 2024 Budget
| Category / Description | 2024 YTD | 2024 Budget | Over (Under) | FY % YTD | 2023 Budget |
INCOME |
|||||
FEES |
|||||
MEMBERSHIP FEE
|
51,080.00
|
56,465.00
|
-5,385.00
|
90.5%
|
50,000.00
|
ASSOCIATE FEE
|
2,660.00
|
1,875.00
|
785.00
|
141.9%
|
1,500.00
|
OTHER INCOME |
|||||
RECYCLE
|
1,023.71
|
1,000.00
|
23.71
|
102.4%
|
1,000.00
|
DONATION RECEIVED
|
2,362.00
|
1,000.00
|
1,362.00
|
236.2%
|
1,000.00
|
GREENHOUSE SALES
|
2,529.00
|
2,500.00
|
29.00
|
101.2%
|
2,500.00
|
CARRYOVER
|
0.00
|
0.00
|
-
|
-
|
0.00
|
INTEREST INCOME |
|||||
INTEREST EARNED
|
58.76
|
300.00
|
-241.24
|
19.6%
|
300.00
|
TOTAL INCOME |
$ 59,713.47 | 63,140.00 | -3,426.53 | 94.6 | |
EXPENSE |
|||||
SITE MANAGEMENT |
|||||
BEAUTIFICATION
|
50.92
|
200.00
|
-149.08
|
25.5%
|
200.00
|
CARPENTRY
|
199.80
|
400.00
|
-200.20
|
50.0%
|
250.00
|
COMPOST & SHREDDING
|
776.97
|
1,200.00
|
-423.03
|
64.7%
|
1,600.00
|
INSURANCE
|
0.00
|
2,650.00
|
-2,650.00
|
-
|
2,300.00
|
EQUIPMENT
|
3,317.00
|
0.00
|
3,317.00
|
-
|
0.00
|
MISC. GARDEN SUPPLIES
|
553.35
|
1,200.00
|
-646.65
|
46.1%
|
1,200.00
|
ORCHARD
|
249.90
|
400.00
|
-150.10
|
62.5%
|
400.00
|
PEST MANAGEMENT
|
167.60
|
1,100.00
|
-932.40
|
15.2%
|
1,050.00
|
PLUMBING
|
632.93
|
1,500.00
|
-867.07
|
42.2%
|
2,000.00
|
PORTABLE
|
0.00
|
3,000.00
|
-3,000.00
|
-
|
2,500.00
|
SECURITY
|
222.97
|
450.00
|
-227.03
|
49.5%
|
450.00
|
TREE & LANDSCAPE MAINT
|
3,775.00
|
8,000.00
|
-4,225.00
|
47.2%
|
5,000.00
|
GREENHOUSE SUPPLIES
|
438.97
|
1,000.00
|
-561.03
|
43.9%
|
1,000.00
|
ADMINISTRATION |
|||||
CHAIR & BOARD
|
675.46
|
800.00
|
-124.54
|
84.4%
|
800.00
|
MEMBERSHIP
|
1,156.31
|
1,600.00
|
-443.69
|
72.3%
|
1,500.00
|
EDUCATION & NEWSLETTER
|
0.00
|
250.00
|
-250.00
|
-
|
250.00
|
POTLUCK & WORKDAY
|
52.55
|
300.00
|
-247.45
|
17.5%
|
300.00
|
OFFICE SUPPLIES
|
186.46
|
0.00
|
186.46
|
-
|
0.00
|
DONATED FUNDS
|
0.00
|
0.00
|
-
|
-
|
0.00
|
PROFESSIONAL SERVICES
|
687.68
|
1,500.00
|
-812.32
|
45.8%
|
0.00
|
WEBSITE MAINTENANCE
|
135.00
|
6,000.00
|
-5,865.00
|
2.3%
|
0.00
|
CREDIT CARD PROCESS FEES
|
0.00
|
0.00
|
-
|
-
|
0.00
|
UTILITIES |
|||||
D W P - POWER
|
310.45
|
950.00
|
-639.55
|
32.7%
|
900.00
|
D W P - WATER
|
2,960.71
|
32,000.00
|
-29,039.29
|
9.3%
|
35,000.00
|
TELEPHONE
|
539.86
|
1,200.00
|
-660.14
|
45.0%
|
1,200.00
|
TOTAL EXPENSE |
$ 17,089.89 | 65,700.00 | -48,610.11 | 26.0 | |
DIRECTED GIVING |
|||||
INCOME
|
0.00
|
25,000.00
|
-25,000.00
|
-
|
0.00
|
EXPENSE
|
0.00
|
-25,000.00
|
25,000.00
|
-
|
0.00
|
TOTAL DIRECTED GIVING |
$ 0.00 | 0.00 | 0.00 | - | |
RESALE INCOME |
|||||
KEY SALES
|
162.44
|
500.00
|
-337.56
|
32.5%
|
500.00
|
LUMBER SALES
|
1,306.00
|
2,000.00
|
-694.00
|
65.3%
|
2,000.00
|
T-SHIRT SALES
|
1,218.00
|
750.00
|
468.00
|
162.4%
|
750.00
|
TOTAL RESALE INCOME |
$ 2,686.44 | 3,250.00 | -563.56 | 82.7 | |
RESALE EXPENSE |
|||||
KEYS FOR RESALE
|
121.86
|
200.00
|
78.14
|
60.9%
|
200.00
|
LUMBER FOR RESALE
|
1,210.86
|
2,000.00
|
789.14
|
60.5%
|
2,000.00
|
T-SHIRTS PURCHASES
|
1,362.12
|
500.00
|
-862.12
|
272.4%
|
500.00
|
TOTAL RESALE EXPENSE |
29.40 | 2,700.00 | -2,670.60 | 1.1% | |
NET RESALE INCOME / (EXPENSE) |
2,657.04 | 550.00 | 3,207.04 | ||
NET OPERATING INCOME / (EXPENSE) |
42,623.58 | -2,560.00 | 40,063.58 | ||
2024 ANNUAL SURPLUS / (DEFICIT) |
45,280.62 | -2,010.00 | 43,270.62 | ||
B of A Checking |
62,761.32 | ||||
B of A Savings |
39,753.44 | ||||
First Internet Bank - CD1 |
11,484.99 | ||||
First Internet Bank - CD2 |
8,317.82 | ||||
First Internet Bank - CD3 |
8,272.50 | ||||