Board Meeting Agenda

May 18th, 2024
9:30
OVF

Board Meeting Agenda - Ocean View Farms, Inc. Saturday May 18th, 2024 9:30 am at meeting area

? Introduction-WelcomeNewMembers

? LandandOVFhistoricalacknowledgement

Reports from Board Members with accompanying questions from Board Members

? President Report - Shirley
Appointment of Reza to fill vacancy at Lower III.

? VicePresidentReport-Kat
? GardenMaster-SteveBallantine
? Treasurer - Shirley (John I. absent)
? MembershipSecretary-Lisa
? EducationChair-Talia
? IPMonitor-Tayna
? Phase Representatives - all except (Dean, Angie, Marie absent)

Old Business
? Websitemodernizationprojectupdate-Kat

New Business
? OVFPolicyfornon-membervisitorstothegarden-Shirley ? TreeTrimmingPlansforthefuture-Steve

Comments from non Board members present.

Ocean View Farms 2024 Budget

Category / Description 2024 YTD 2024 Budget Over (Under) FY % YTD 2023 Budget
INCOME
FEES
    MEMBERSHIP FEE
50,980.00
56,465.00
-5,485.00
90.3%
50,000.00
    ASSOCIATE FEE
2,510.00
1,875.00
635.00
133.9%
1,500.00
OTHER INCOME
    RECYCLE
486.19
1,000.00
-513.81
48.6%
1,000.00
    DONATION RECEIVED
162.00
1,000.00
-838.00
16.2%
1,000.00
    GREENHOUSE SALES
1,200.00
2,500.00
-1,300.00
48.0%
2,500.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
58.76
300.00
-241.24
19.6%
300.00
TOTAL INCOME  
$ 55,396.95 63,140.00 -7,743.05 87.7  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
50.92
200.00
-149.08
25.5%
200.00
    CARPENTRY
83.09
400.00
-316.91
20.8%
250.00
    COMPOST & SHREDDING
574.71
1,200.00
-625.29
47.9%
1,600.00
    INSURANCE
0.00
2,650.00
-2,650.00
-
2,300.00
    EQUIPMENT
3,317.00
0.00
3,317.00
-
0.00
    MISC. GARDEN SUPPLIES
513.94
1,200.00
-686.06
42.8%
1,200.00
    ORCHARD
249.90
400.00
-150.10
62.5%
400.00
    PEST MANAGEMENT
0.00
1,100.00
-1,100.00
-
1,050.00
    PLUMBING
595.76
1,500.00
-904.24
39.7%
2,000.00
    PORTABLE
0.00
3,000.00
-3,000.00
-
2,500.00
    SECURITY
222.97
450.00
-227.03
49.5%
450.00
    TREE MAINTENANCE
3,775.00
8,000.00
-4,225.00
47.2%
5,000.00
    GREENHOUSE SUPPLIES
382.08
1,000.00
-617.92
38.2%
1,000.00
ADMINISTRATION
    CHAIR & BOARD
810.46
800.00
10.46
101.3%
800.00
    MEMBERSHIP
1,145.15
1,600.00
-454.85
71.6%
1,500.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
250.00
    POTLUCK & WORKDAY
52.55
300.00
-247.45
17.5%
300.00
    OFFICE SUPPLIES
186.46
0.00
186.46
-
0.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
    PROFESSIONAL SERVICES
687.68
1,500.00
-812.32
45.8%
0.00
    WEBSITE MODERNIZATION
0.00
6,000.00
-6,000.00
-
0.00
    CREDIT CARD PROCESS FEES
0.00
0.00
-
-
0.00
UTILITIES
    D W P - POWER
310.45
950.00
-639.55
32.7%
900.00
    D W P - WATER
2,960.71
32,000.00
-29,039.29
9.3%
35,000.00
    TELEPHONE
539.86
1,200.00
-660.14
45.0%
1,200.00
TOTAL EXPENSE  
$ 16,458.69 65,700.00 -49,241.31 25.1  
DIRECTED GIVING
    INCOME
0.00
25,000.00
-25,000.00
-
0.00
    EXPENSE
0.00
-25,000.00
25,000.00
-
0.00
TOTAL DIRECTED GIVING  
$ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
85.00
500.00
-415.00
17.0%
500.00
    LUMBER SALES
108.00
2,000.00
-1,892.00
5.4%
2,000.00
    T-SHIRT SALES
365.00
750.00
-385.00
48.7%
750.00
TOTAL RESALE INCOME  
$ 558.00 3,250.00 -2,692.00 17.2  
RESALE EXPENSE
    KEYS FOR RESALE
121.86
200.00
78.14
60.9%
200.00
    LUMBER FOR RESALE
0.00
2,000.00
2,000.00
-
2,000.00
    T-SHIRTS PURCHASES
1,362.12
500.00
-862.12
272.4%
500.00
TOTAL RESALE EXPENSE
1,240.26 2,700.00 -1,459.74 45.9%  
 
NET RESALE INCOME / (EXPENSE)
-682.26 550.00 -132.26    
NET OPERATING INCOME / (EXPENSE)
38,938.26 -2,560.00 36,378.26    
2024 ANNUAL SURPLUS / (DEFICIT)
38,256.00 -2,010.00 36,246.00    
 
 
B of A Checking
49,454.61  
B of A Savings
39,873.21  
First Internet Bank - CD1
11,484.99  
First Internet Bank - CD2
8,317.82  
First Internet Bank - CD3
8,272.50  
Budget as of: 2024-05-18