Board Meeting Agenda

March 16th, 2024
9:30
OVF

BOARD MEETING AGENDA – March 16, 2024

  • Motion to accept unread the minutes of the January 20, 2023 Board Meeting
     
  • Officers’ Reports
    • President’s Report (Donn / Kat)
    • Gardenmaster (Steve)
    • Treasurer (Carol)
    • Membership Secretary (Lisa)
    • Education Chair (Nina)
    • IP Monitor (Tanya)
    • Phase Reps
      • I Upper (Dean)
      • I Middle (Karen)
      • I Lower  (Les)
      • II Upper (Marie)
      • II Lower (Janet)
      • III Upper (Ron)
      • III Lower (Wendy)
      • IV Upper (Steven)
      • IV Lower (Angie)
         
  • Old Business
    • Defibrilator (Donn)
       
  • New Business
    • Election update (Chuck)

Ocean View Farms 2024 Budget

Category / Description 2024 YTD 2024 Budget Over (Under) FY % YTD 2023 Budget
INCOME
FEES
    MEMBERSHIP FEE
50,580.00
56,465.00
-5,885.00
89.6%
50,000.00
    ASSOCIATE FEE
2,510.00
1,875.00
635.00
133.9%
1,500.00
OTHER INCOME
    RECYCLE
486.19
1,000.00
-513.81
48.6%
1,000.00
    DONATION RECEIVED
162.00
1,000.00
-838.00
16.2%
1,000.00
    GREENHOUSE SALES
1,122.00
2,500.00
-1,378.00
44.9%
2,500.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
57.82
300.00
-242.18
19.3%
300.00
TOTAL INCOME  
$ 54,918.01 63,140.00 -8,221.99 87.0  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
50.92
200.00
-149.08
25.5%
200.00
    CARPENTRY
83.09
400.00
-316.91
20.8%
250.00
    COMPOST & SHREDDING
527.69
1,200.00
-672.31
44.0%
1,600.00
    INSURANCE
0.00
2,650.00
-2,650.00
-
2,300.00
    EQUIPMENT
0.00
0.00
-
-
0.00
    MISC. GARDEN SUPPLIES
390.32
1,200.00
-809.68
32.5%
1,200.00
    ORCHARD
0.00
400.00
-400.00
-
400.00
    PEST MANAGEMENT
0.00
1,100.00
-1,100.00
-
1,050.00
    PLUMBING
175.12
1,500.00
-1,324.88
11.7%
2,000.00
    PORTABLE
0.00
3,000.00
-3,000.00
-
2,500.00
    SECURITY
210.17
450.00
-239.83
46.7%
450.00
    TREE MAINTENANCE
0.00
8,000.00
-8,000.00
-
5,000.00
    GREENHOUSE SUPPLIES
150.29
1,000.00
-849.71
15.0%
1,000.00
ADMINISTRATION
    CHAIR & BOARD
405.28
800.00
-394.72
50.7%
800.00
    MEMBERSHIP
1,145.15
1,600.00
-454.85
71.6%
1,500.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
250.00
    POTLUCK & WORKDAY
52.55
300.00
-247.45
17.5%
300.00
    OFFICE SUPPLIES
0.00
0.00
-
-
0.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
    PROFESSIONAL SERVICES
0.00
1,500.00
-1,500.00
-
0.00
    WEBSITE MODERNIZATION
0.00
6,000.00
-6,000.00
-
0.00
    CREDIT CARD PROCESS FEES
0.00
0.00
-
-
0.00
UTILITIES
    D W P - POWER
140.99
950.00
-809.01
14.8%
900.00
    D W P - WATER
1,278.00
32,000.00
-30,722.00
4.0%
35,000.00
    TELEPHONE
303.00
1,200.00
-897.00
25.3%
1,200.00
TOTAL EXPENSE  
$ 4,562.33 65,700.00 -61,137.67 6.9  
DIRECTED GIVING
    INCOME
0.00
25,000.00
-25,000.00
-
0.00
    EXPENSE
0.00
-25,000.00
25,000.00
-
0.00
TOTAL DIRECTED GIVING  
$ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
85.00
500.00
-415.00
17.0%
500.00
    LUMBER SALES
108.00
2,000.00
-1,892.00
5.4%
2,000.00
    T-SHIRT SALES
365.00
750.00
-385.00
48.7%
750.00
TOTAL RESALE INCOME  
$ 558.00 3,250.00 -2,692.00 17.2  
RESALE EXPENSE
    KEYS FOR RESALE
121.86
200.00
78.14
60.9%
200.00
    LUMBER FOR RESALE
0.00
2,000.00
2,000.00
-
2,000.00
    T-SHIRTS PURCHASES
0.00
500.00
500.00
-
500.00
TOTAL RESALE EXPENSE
121.86 2,700.00 -2,578.14 4.5%  
 
NET RESALE INCOME / (EXPENSE)
436.14 550.00 986.14    
NET OPERATING INCOME / (EXPENSE)
50,355.68 -2,560.00 47,795.68    
2024 ANNUAL SURPLUS / (DEFICIT)
50,791.82 -2,010.00 48,781.82    
 
 
B of A Checking
49,454.61  
B of A Savings
39,873.21  
First Internet Bank - CD1
11,484.99  
First Internet Bank - CD2
8,317.82  
First Internet Bank - CD3
8,272.50  
Budget as of: 2024-03-16