Board Meeting Agenda

March 16th, 2024
9:30
OVF

BOARD MEETING AGENDA – March 16, 2024

  • Motion to accept unread the minutes of the January 20, 2023 Board Meeting
     
  • Officers’ Reports
    • President’s Report (Donn / Kat)
    • Gardenmaster (Steve)
    • Treasurer (Carol)
    • Membership Secretary (Lisa)
    • Education Chair (Nina)
    • IP Monitor (Tanya)
    • Phase Reps
      • I Upper (Dean)
      • I Middle (Karen)
      • I Lower  (Les)
      • II Upper (Marie)
      • II Lower (Janet)
      • III Upper (Ron)
      • III Lower (Wendy)
      • IV Upper (Steven)
      • IV Lower (Angie)
         
  • Old Business
    • Defibrilator (Donn)
       
  • New Business
    • Election update (Chuck)

Ocean View Farms 2024 Budget

Category / Description 2024 YTD 2024 Budget Over (Under) FY % YTD 2023 Budget
INCOME
FEES
    MEMBERSHIP FEE
50,680.00
56,465.00
-5,785.00
89.8%
50,000.00
    ASSOCIATE FEE
2,660.00
1,875.00
785.00
141.9%
1,500.00
OTHER INCOME
    RECYCLE
1,023.71
1,000.00
23.71
102.4%
1,000.00
    DONATION RECEIVED
2,362.00
1,000.00
1,362.00
236.2%
1,000.00
    GREENHOUSE SALES
2,451.00
2,500.00
-49.00
98.0%
2,500.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
57.82
300.00
-242.18
19.3%
300.00
TOTAL INCOME  
$ 59,234.53 63,140.00 -3,905.47 93.8  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
50.92
200.00
-149.08
25.5%
200.00
    CARPENTRY
199.80
400.00
-200.20
50.0%
250.00
    COMPOST & SHREDDING
729.95
1,200.00
-470.05
60.8%
1,600.00
    INSURANCE
0.00
2,650.00
-2,650.00
-
2,300.00
    EQUIPMENT
0.00
0.00
-
-
0.00
    MISC. GARDEN SUPPLIES
429.73
1,200.00
-770.27
35.8%
1,200.00
    ORCHARD
0.00
400.00
-400.00
-
400.00
    PEST MANAGEMENT
167.60
1,100.00
-932.40
15.2%
1,050.00
    PLUMBING
137.95
1,500.00
-1,362.05
9.2%
2,000.00
    PORTABLE
0.00
3,000.00
-3,000.00
-
2,500.00
    SECURITY
210.17
450.00
-239.83
46.7%
450.00
    TREE & LANDSCAPE MAINT
0.00
8,000.00
-8,000.00
-
5,000.00
    GREENHOUSE SUPPLIES
207.18
1,000.00
-792.82
20.7%
1,000.00
ADMINISTRATION
    CHAIR & BOARD
405.28
800.00
-394.72
50.7%
800.00
    MEMBERSHIP
1,156.31
1,600.00
-443.69
72.3%
1,500.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
250.00
    POTLUCK & WORKDAY
52.55
300.00
-247.45
17.5%
300.00
    OFFICE SUPPLIES
0.00
0.00
-
-
0.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
    PROFESSIONAL SERVICES
0.00
1,500.00
-1,500.00
-
0.00
    WEBSITE MAINTENANCE
0.00
6,000.00
-6,000.00
-
0.00
    CREDIT CARD PROCESS FEES
0.00
0.00
-
-
0.00
UTILITIES
    D W P - POWER
140.99
950.00
-809.01
14.8%
900.00
    D W P - WATER
1,278.00
32,000.00
-30,722.00
4.0%
35,000.00
    TELEPHONE
303.00
1,200.00
-897.00
25.3%
1,200.00
TOTAL EXPENSE  
$ 5,193.53 65,700.00 -60,506.47 7.9  
DIRECTED GIVING
    INCOME
0.00
25,000.00
-25,000.00
-
0.00
    EXPENSE
0.00
-25,000.00
25,000.00
-
0.00
TOTAL DIRECTED GIVING  
$ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
162.44
500.00
-337.56
32.5%
500.00
    LUMBER SALES
1,306.00
2,000.00
-694.00
65.3%
2,000.00
    T-SHIRT SALES
1,218.00
750.00
468.00
162.4%
750.00
TOTAL RESALE INCOME  
$ 2,686.44 3,250.00 -563.56 82.7  
RESALE EXPENSE
    KEYS FOR RESALE
121.86
200.00
78.14
60.9%
200.00
    LUMBER FOR RESALE
1,210.86
2,000.00
789.14
60.5%
2,000.00
    T-SHIRTS PURCHASES
0.00
500.00
500.00
-
500.00
TOTAL RESALE EXPENSE
1,332.72 2,700.00 -1,367.28 49.4%  
 
NET RESALE INCOME / (EXPENSE)
1,353.72 550.00 1,903.72    
NET OPERATING INCOME / (EXPENSE)
54,041.00 -2,560.00 51,481.00    
2024 ANNUAL SURPLUS / (DEFICIT)
55,394.72 -2,010.00 53,384.72    
 
 
B of A Checking
25,652.87  
B of A Savings
39,753.44  
First Internet Bank - CD1
11,484.99  
First Internet Bank - CD2
8,317.82  
First Internet Bank - CD3
8,272.50  
Budget as of: 2024-03-16