Board Meeting Agenda
September 16th, 2023
9:30
OVF
BOARD MEETING AGENDA – Sep 16, 2023
- Motion to accept unread the minutes of the July 15, 2023 Board Meeting
- President’s Report (Donn / Kat)
- Gardenmaster (Ed / Steve)
- Treasurer (Carol)
- Membership Secretary (Lisa)
- Education Chair (Nina)
- IP Monitor (Tanya)
- Phase Reps
- I Upper (Dean)
- I Middle (Karen)
- I Lower (Les)
- II Upper (Marie)
- II Lower (Janet)
- III Upper (Ron)
- III Lower (Wendy)
- IV Upper (Steven)
- IV Lower (Angie)
- Old Business
- New Business
- Open Discussion
Ocean View Farms 2023 Budget
| Category / Description | 2023 YTD | 2023 Budget | Over (Under) | FY % YTD | 2022 Budget |
INCOME |
|||||
FEES |
|||||
MEMBERSHIP FEE
|
45,936.68
|
50,000.00
|
-4,063.32
|
91.9%
|
44,600.00
|
ASSOCIATE FEE
|
1,525.00
|
1,500.00
|
25.00
|
101.7%
|
1,250.00
|
OTHER INCOME |
|||||
RECYCLE
|
812.75
|
1,000.00
|
-187.25
|
81.3%
|
1,000.00
|
DONATION RECEIVED
|
15,131.86
|
1,000.00
|
14,131.86
|
1,513.2%
|
750.00
|
GREENHOUSE SALES
|
1,371.00
|
2,500.00
|
-1,129.00
|
54.8%
|
2,100.00
|
CARRYOVER
|
0.00
|
0.00
|
-
|
-
|
0.00
|
INTEREST INCOME |
|||||
INTEREST EARNED
|
174.56
|
300.00
|
-125.44
|
58.2%
|
50.00
|
TOTAL INCOME |
$ 64,951.85 | 56,300.00 | 8,651.85 | 115.4 | |
EXPENSE |
|||||
SITE MANAGEMENT |
|||||
BEAUTIFICATION
|
44.00
|
200.00
|
-156.00
|
22.0%
|
200.00
|
CARPENTRY
|
276.80
|
250.00
|
26.80
|
110.7%
|
200.00
|
COMPOST & SHREDDING
|
401.71
|
1,600.00
|
-1,198.29
|
25.1%
|
1,600.00
|
INSURANCE
|
1,657.00
|
2,300.00
|
-643.00
|
72.0%
|
2,300.00
|
MISC. GARDEN SUPPLIES
|
492.36
|
1,200.00
|
-707.64
|
41.0%
|
1,200.00
|
ORCHARD
|
249.41
|
400.00
|
-150.59
|
62.4%
|
200.00
|
PEST MANAGEMENT
|
434.64
|
1,050.00
|
-615.36
|
41.4%
|
1,050.00
|
PLUMBING
|
431.28
|
2,000.00
|
-1,568.72
|
21.6%
|
1,500.00
|
PORTABLE
|
2,852.28
|
2,500.00
|
352.28
|
114.1%
|
2,300.00
|
SECURITY
|
375.07
|
450.00
|
-74.93
|
83.3%
|
450.00
|
TREE MAINTENANCE
|
5,085.00
|
5,000.00
|
85.00
|
101.7%
|
4,000.00
|
GREENHOUSE SUPPLIES
|
625.95
|
1,000.00
|
-374.05
|
62.6%
|
700.00
|
ADMINISTRATION |
|||||
CHAIR & BOARD
|
2,492.82
|
800.00
|
1,692.82
|
311.6%
|
800.00
|
MEMBERSHIP
|
1,599.92
|
1,500.00
|
99.92
|
106.7%
|
1,100.00
|
EDUCATION & NEWSLETTER
|
105.81
|
250.00
|
-144.19
|
42.3%
|
250.00
|
POTLUCK & WORKDAY
|
101.02
|
300.00
|
-198.98
|
33.7%
|
300.00
|
DONATED FUNDS
|
6,300.00
|
0.00
|
6,300.00
|
-
|
0.00
|
UTILITIES |
|||||
D W P - POWER
|
641.60
|
900.00
|
-258.40
|
71.3%
|
900.00
|
D W P - WATER
|
15,618.60
|
35,000.00
|
-19,381.40
|
44.6%
|
32,500.00
|
TELEPHONE
|
803.69
|
1,200.00
|
-396.31
|
67.0%
|
1,200.00
|
TOTAL EXPENSE |
$ 40,588.96 | 57,900.00 | -17,311.04 | 70.1 | |
RESALE INCOME |
|||||
KEY SALES
|
116.00
|
500.00
|
-384.00
|
23.2%
|
150.00
|
LUMBER SALES
|
534.00
|
2,000.00
|
-1,466.00
|
26.7%
|
750.00
|
T-SHIRT SALES
|
1,036.00
|
750.00
|
286.00
|
138.1%
|
750.00
|
TOTAL RESALE INCOME |
$ 1,686.00 | 3,250.00 | -1,564.00 | 51.9 | |
RESALE EXPENSE |
|||||
KEYS FOR RESALE
|
327.61
|
200.00
|
-127.61
|
163.8%
|
150.00
|
LUMBER FOR RESALE
|
597.58
|
2,000.00
|
1,402.42
|
29.9%
|
750.00
|
T-SHIRTS PURCHASES
|
0.00
|
500.00
|
500.00
|
-
|
750.00
|
TOTAL RESALE EXPENSE |
925.19 | 2,700.00 | -1,774.81 | 34.3% | |
NET RESALE INCOME / (EXPENSE) |
760.81 | 550.00 | 1,310.81 | ||
NET OPERATING INCOME / (EXPENSE) |
24,362.89 | -1,600.00 | 22,762.89 | ||
2023 ANNUAL SURPLUS / (DEFICIT) |
25,123.70 | -1,050.00 | 24,073.70 | ||
B of A Checking |
17,599.12 | ||||
B of A Savings |
40,021.21 | ||||
First Internet Bank - CD1 |
11,428.05 | ||||
First Internet Bank - CD2 |
8,282.08 | ||||
First Internet Bank - CD3 |
8,250.60 | ||||
Budget as of: 2023-09-16