Board Meeting Agenda

May 20th, 2023
9:30
OVF

BOARD MEETING AGENDA – May 20, 2023

 

  • Move & second to accept unread the minutes of the March  18, 2023 Board Meeting
     
  • President’s Report (Donn / Kat)
  • Gardenmaster (Ed / Steve)
  • Treasurer (Carol)
  • Membership Secretary (Lisa)
  • Education Chair (Nina)
  • IP Monitor (Tanya)
  • Phase Reps
    • I Upper (Dean)
    • I Middle (Karen)
    • I Lower  (Les)
    • II Upper (Marie)
    • II Lower (Janet)
    • III Upper (Ron)
    • III Lower (Wendy)
    • IV Upper (Steven)
    • IV Lower (Angie)

Old Business

  • Water Committee Update (Diana/Donn)
    • Motion: OVF accepts the donation of $14,960.00 ($13,000 + 10% contingency), to be used to pay for a Boundary and Topographic Survey. This motion does not authorize any expenditure of member dues or reserve funds.

As discussed, a professional survey is on the critical path to any serious water conservation project and is prerequisite to any serious fundraising for water conservation projects.  

Please pay attention to the following important information:

  • This work will be donated to OVF.
  • All fees will be paid for by a donor through a directed gift, as discussed at the last board meeting and as authorized in the budget ratified by the membership.
  • Board action is required to accept the donation.  
    • A "yes" vote on the motion means we get the money and we get the professional survey done.
    • A "no" vote on the motion means that we do not get the money and we do not get the professional survey done.

 

• New Business

  • Election debrief
     
  • DRP Report: Elimination of Bias and Discrimination, Assuring Equity and Inclusion
    • Motion to Appoint Carmelita Navarro as Ombudsperson for Equity and Inclusion, to serve as a champion for fairness, inclusion, equity, and respect for all members of our diverse and vibrant community.

Background
The goal of adding the Ombudsperson role is in direct response to the most recent RAP report and the feedback the report provided regarding active measures to make the garden a safer and more welcoming environment.  The qualifications for this role, along with its description are in direct alignment with the recommendations provided by RAP, and will provide much needed leadership that is focused on supporting the harmony and diversity of our membership.

General Description of the Ombudsperson Role
The Ombudsperson is a beacon of fairness and dignity within our community. This person serves as the primary point of contact for all gardeners who have concerns about fairness, bias, discrimination, access, and inclusion. They are the guardian of respect and dignity, ensuring that every member of our community feels heard, valued, and respected.

The Ombudsperson works actively to maintain the beautiful diversity of our community, reflecting the rich and varied residents of our city. They coordinate efforts to ensure that all members are treated equitably, and their voices are heard. The Ombudsperson is our bridge, connecting all gardeners, addressing their concerns, and fostering an environment of mutual respect and understanding.

Gardeners can communicate concerns directly and confidentially to the Ombudsperson via email to xxx@xyz.com, or by telephone xxx-xxx-xxxx.

Qualifications for the Ombudsperson Role

  • The Ombudsperson should embody the values of our community and serve as a role model for respect, equity, and inclusion.
  • Empathy and Understanding: The Ombudsperson must be able to understand and empathize with the experiences and perspectives of all members of our community.
  • Communication Skills: Strong communication skills, both verbal and written, are essential. The Ombudsperson must be able to listen effectively and communicate clearly and respectfully.
  • Conflict Resolution: The Ombudsperson must have the ability to mediate disputes and resolve conflicts in a fair and equitable manner.
  • Commitment to Fairness and Equity: The Ombudsperson should have a strong commitment to promoting fairness, equity, and inclusion within our community.
  • Cultural Competency: The Ombudsperson should have an understanding of and respect for diverse cultural backgrounds.
  • Language Proficiency: Proficiency in more than one language spoken by our gardeners is highly desirable.
  • Experience: Prior experience in a similar role or in a role requiring conflict resolution, mediation, or community outreach is highly desirable.
     

My name is Carmelita Navarro. I am a highly experienced, retired social worker who has recently found a new path as a gardener at Ocean View Farms for the past two years. Although I am new to serious gardening, I am thoroughly enjoying this new endeavor.

My career as a social worker spanned over 30 years, during which I gained valuable skills in conflict resolution, problem-solving, active listening, and community outreach. I adhered to the Social Work Code of Ethics, which embodies values such as confidentiality, non-judgmentalism, integrity, service, and the dignity and worth of persons and community. I have worked with various immigrant communities, such as the Hmong and Spanish-speaking, among others. I am also bilingual in Spanish.

The diverse community of Ocean View Farms has allowed me to meet wonderful gardeners and teachers in the field of gardening. Each plot is unique and the variety of vegetables and flowers we grow reflects the diversity of our community, which I hope to see bloom. I take pride in my small garden where I blend my love for nature with my desire to help others.

With my passion for gardening, combined with my extensive experience in social work, I am confident that I can bring a balanced perspective to this project. I look forward to the opportunity to use my skills to create a positive impact as your Ombudsperson for Equity and Inclusion at Ocean View Farms.

Carmelita R. Navarro, MSW
 

  • Newsletter (Ron)

 

• Open Discussion

Ocean View Farms 2023 Budget

Category / Description 2023 YTD 2023 Budget Over (Under) FY % YTD 2022 Budget
INCOME
FEES
    MEMBERSHIP FEE
46,077.68
50,000.00
-3,922.32
92.2%
44,600.00
    ASSOCIATE FEE
1,545.00
1,500.00
45.00
103.0%
1,250.00
OTHER INCOME
    RECYCLE
795.92
1,000.00
-204.08
79.6%
1,000.00
    DONATION RECEIVED
15,131.86
1,000.00
14,131.86
1,513.2%
750.00
    GREENHOUSE SALES
883.00
2,500.00
-1,617.00
35.3%
2,100.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
83.73
300.00
-216.27
27.9%
50.00
TOTAL INCOME  
$ 64,517.19 56,300.00 8,217.19 114.6  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY
255.36
250.00
5.36
102.1%
200.00
    COMPOST & SHREDDING
345.41
1,600.00
-1,254.59
21.6%
1,600.00
    INSURANCE
0.00
2,300.00
-2,300.00
-
2,300.00
    EQUIPMENT
0.00
0.00
-
-
0.00
    MISC. GARDEN SUPPLIES
341.62
1,200.00
-858.38
28.5%
1,200.00
    ORCHARD
249.41
400.00
-150.59
62.4%
200.00
    PEST MANAGEMENT
308.66
1,050.00
-741.34
29.4%
1,050.00
    PLUMBING
110.96
2,000.00
-1,889.04
5.5%
1,500.00
    PORTABLE
2,852.28
2,500.00
352.28
114.1%
2,300.00
    SECURITY
235.35
450.00
-214.65
52.3%
450.00
    TREE MAINTENANCE
700.00
5,000.00
-4,300.00
14.0%
4,000.00
    GREENHOUSE SUPPLIES
482.15
1,000.00
-517.85
48.2%
700.00
ADMINISTRATION
    CHAIR & BOARD
2,492.82
800.00
1,692.82
311.6%
800.00
    MEMBERSHIP
1,599.92
1,500.00
99.92
106.7%
1,100.00
    EDUCATION & NEWSLETTER
105.81
250.00
-144.19
42.3%
250.00
    POTLUCK & WORKDAY
101.02
300.00
-198.98
33.7%
300.00
    OFFICE SUPPLIES
0.00
0.00
-
-
0.00
    DONATED FUNDS
500.00
0.00
500.00
-
0.00
    PROFESSIONAL SERVICES
0.00
0.00
-
-
0.00
    WEBSITE MODERNIZATION
0.00
0.00
-
-
0.00
    CREDIT CARD PROCESS FEES
0.00
0.00
-
-
0.00
UTILITIES
    D W P - POWER
321.10
900.00
-578.90
35.7%
900.00
    D W P - WATER
4,820.24
35,000.00
-30,179.76
13.8%
32,500.00
    TELEPHONE
405.42
1,200.00
-794.58
33.8%
1,200.00
TOTAL EXPENSE  
$ 15,227.53 57,900.00 -42,672.47 26.3  
DIRECTED GIVING
    INCOME
0.00
0.00
-
-
0.00
    EXPENSE
0.00
0.00
-
-
0.00
TOTAL DIRECTED GIVING  
$ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
118.00
500.00
-382.00
23.6%
150.00
    LUMBER SALES
561.00
2,000.00
-1,439.00
28.1%
750.00
    T-SHIRT SALES
1,046.00
750.00
296.00
139.5%
750.00
TOTAL RESALE INCOME  
$ 1,725.00 3,250.00 -1,525.00 53.1  
RESALE EXPENSE
    KEYS FOR RESALE
365.42
200.00
-165.42
182.7%
150.00
    LUMBER FOR RESALE
832.01
2,000.00
1,167.99
41.6%
750.00
    T-SHIRTS PURCHASES
0.00
500.00
500.00
-
750.00
TOTAL RESALE EXPENSE
1,197.43 2,700.00 -1,502.57 44.3%  
 
NET RESALE INCOME / (EXPENSE)
527.57 550.00 1,077.57    
NET OPERATING INCOME / (EXPENSE)
49,289.66 -1,600.00 47,689.66    
2023 ANNUAL SURPLUS / (DEFICIT)
49,817.23 -1,050.00 48,767.23    
 
 
B of A Checking
51,489.50  
B of A Savings
40,023.21  
First Internet Bank - CD1
11,484.99  
First Internet Bank - CD2
8,317.82  
First Internet Bank - CD3
8,272.50  
Budget as of: 2023-05-20