Board Meeting Agenda

March 18th, 2023
9:30
OVF

BOARD MEETING AGENDA – March 18, 2023

  • Motion to accept unread the minutes of the January 28, 2023 Board Meeting
     
  • President’s Report (Donn)
     
  • Officers’ Reports
    • Gardenmaster (Ed/Steve)
    • Treasurer (Carol)
    • Membership Secretary (Mary)
    • Education Chair (Nina)
    • IP Monitor (Tanya)
    • Phase Reps
      • I Upper (Andrew)
      • I Middle (Karen)
      • I Lower (Les)
      • II Upper (Marie)
      • II Lower (Janet)
      • III Upper (Ron)
      • III Lower (Wendy)
      • IV Upper (Steven)
      • IV Lower (Angie)
         
  • Old Business
    • Water Committee (Diana/Donn)
    • Website (Donn)
       
  • New Business
  • Motion: OVF accepts the donation of $14,960.00 ($13,000 + 10% contingency), to be used to pay for a Boundary and Topographic Survey. This motion does not authorize any expenditure of member dues or reserve funds.
    • Orchard Theft (Gail)
    • Election

 

Ocean View Farms 2023 Budget

Category / Description 2023 YTD 2023 Budget Over (Under) FY % YTD 2022 Budget
INCOME
FEES
    MEMBERSHIP FEE
46,077.68
50,000.00
-3,922.32
92.2%
44,600.00
    ASSOCIATE FEE
1,545.00
1,500.00
45.00
103.0%
1,250.00
OTHER INCOME
    RECYCLE
795.92
1,000.00
-204.08
79.6%
1,000.00
    DONATION RECEIVED
15,091.05
1,000.00
14,091.05
1,509.1%
750.00
    GREENHOUSE SALES
121.00
2,500.00
-2,379.00
4.8%
2,100.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
15.60
300.00
-284.40
5.2%
50.00
TOTAL INCOME  
$ 63,646.25 56,300.00 7,346.25 113.0  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY
255.36
250.00
5.36
102.1%
200.00
    COMPOST & SHREDDING
278.68
1,600.00
-1,321.32
17.4%
1,600.00
    INSURANCE
0.00
2,300.00
-2,300.00
-
2,300.00
    EQUIPMENT
0.00
0.00
-
-
0.00
    MISC. GARDEN SUPPLIES
341.62
1,200.00
-858.38
28.5%
1,200.00
    ORCHARD
249.41
400.00
-150.59
62.4%
200.00
    PEST MANAGEMENT
74.00
1,050.00
-976.00
7.0%
1,050.00
    PLUMBING
110.96
2,000.00
-1,889.04
5.5%
1,500.00
    PORTABLE
0.00
2,500.00
-2,500.00
-
2,300.00
    SECURITY
235.35
450.00
-214.65
52.3%
450.00
    TREE MAINTENANCE
0.00
5,000.00
-5,000.00
-
4,000.00
    GREENHOUSE SUPPLIES
380.67
1,000.00
-619.33
38.1%
700.00
ADMINISTRATION
    CHAIR & BOARD
2,492.82
800.00
1,692.82
311.6%
800.00
    MEMBERSHIP
1,599.92
1,500.00
99.92
106.7%
1,100.00
    EDUCATION & NEWSLETTER
105.81
250.00
-144.19
42.3%
250.00
    POTLUCK & WORKDAY
101.02
300.00
-198.98
33.7%
300.00
    OFFICE SUPPLIES
0.00
0.00
-
-
0.00
    DONATED FUNDS
500.00
0.00
500.00
-
0.00
    PROFESSIONAL SERVICES
0.00
0.00
-
-
0.00
    WEBSITE MODERNIZATION
0.00
0.00
-
-
0.00
    CREDIT CARD PROCESS FEES
0.00
0.00
-
-
0.00
UTILITIES
    D W P - POWER
147.12
900.00
-752.88
16.3%
900.00
    D W P - WATER
1,474.28
35,000.00
-33,525.72
4.2%
32,500.00
    TELEPHONE
201.48
1,200.00
-998.52
16.8%
1,200.00
TOTAL EXPENSE  
$ 7,548.50 57,900.00 -50,351.50 13.0  
DIRECTED GIVING
    INCOME
0.00
0.00
-
-
0.00
    EXPENSE
0.00
0.00
-
-
0.00
TOTAL DIRECTED GIVING  
$ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
118.00
500.00
-382.00
23.6%
150.00
    LUMBER SALES
561.00
2,000.00
-1,439.00
28.1%
750.00
    T-SHIRT SALES
1,046.00
750.00
296.00
139.5%
750.00
TOTAL RESALE INCOME  
$ 1,725.00 3,250.00 -1,525.00 53.1  
RESALE EXPENSE
    KEYS FOR RESALE
332.70
200.00
-132.70
166.4%
150.00
    LUMBER FOR RESALE
832.01
2,000.00
1,167.99
41.6%
750.00
    T-SHIRTS PURCHASES
0.00
500.00
500.00
-
750.00
TOTAL RESALE EXPENSE
1,164.71 2,700.00 -1,535.29 43.1%  
 
NET RESALE INCOME / (EXPENSE)
560.29 550.00 1,110.29    
NET OPERATING INCOME / (EXPENSE)
56,097.75 -1,600.00 54,497.75    
2023 ANNUAL SURPLUS / (DEFICIT)
56,658.04 -1,050.00 55,608.04    
 
 
B of A Checking
49,454.61  
B of A Savings
39,873.21  
First Internet Bank - CD1
11,484.99  
First Internet Bank - CD2
8,317.82  
First Internet Bank - CD3
8,272.50  
Budget as of: 2023-03-18