General Meeting Agenda

February 11th, 2023
1:00 PM
OVF Meeting Area

FOR THE GENERAL MEETING:
 
  • The Board approved a budget for 2023 at the January board meeting.
  • There is no change in fees.  It remains at $88//plot and $10/associate
  • The Budget calls for spending at the same levels as actual spending in 2022.
    • EXCEPT FOR TREES?
  • The line items are the same as they have been for years, with one addition
  • The new line item is necessary for us to be able to accept money from donors
    •  Bylaws do not make provisions for directed giving.
    • The requirement that unbudgeted expenditures exceeding the board's minimal spending authority is an impediment to soliciting donations
    • People want to give for something
    • Therefore, the budget has a placeholder line item of $25,000 authorizing expenditures that are paid for by directed giving
    • Money can be spent from this account ONLY when
      • We receive gift for a specific purpose
      • Board and the Donor approve expenditure 

Ocean View Farms 2023 Budget

Category / Description 2023 YTD 2023 Budget Over (Under) FY % YTD 2022 Budget
INCOME
FEES
    MEMBERSHIP FEE
46,256.68
50,000.00
-3,743.32
92.5%
44,600.00
    ASSOCIATE FEE
1,545.00
1,500.00
45.00
103.0%
1,250.00
OTHER INCOME
    RECYCLE
795.92
1,000.00
-204.08
79.6%
1,000.00
    DONATION RECEIVED
15,091.05
1,000.00
14,091.05
1,509.1%
750.00
    GREENHOUSE SALES
121.00
2,500.00
-2,379.00
4.8%
2,100.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
14.91
300.00
-285.09
5.0%
50.00
TOTAL INCOME  
$ 63,824.56 56,300.00 7,524.56 113.4  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY
255.36
250.00
5.36
102.1%
200.00
    COMPOST & SHREDDING
278.68
1,600.00
-1,321.32
17.4%
1,600.00
    INSURANCE
0.00
2,300.00
-2,300.00
-
2,300.00
    EQUIPMENT
0.00
0.00
-
-
0.00
    MISC. GARDEN SUPPLIES
341.62
1,200.00
-858.38
28.5%
1,200.00
    ORCHARD
249.41
400.00
-150.59
62.4%
200.00
    PEST MANAGEMENT
74.00
1,050.00
-976.00
7.0%
1,050.00
    PLUMBING
236.28
2,000.00
-1,763.72
11.8%
1,500.00
    PORTABLE
0.00
2,500.00
-2,500.00
-
2,300.00
    SECURITY
235.35
450.00
-214.65
52.3%
450.00
    TREE MAINTENANCE
0.00
5,000.00
-5,000.00
-
4,000.00
    GREENHOUSE SUPPLIES
380.67
1,000.00
-619.33
38.1%
700.00
ADMINISTRATION
    CHAIR & BOARD
412.78
800.00
-387.22
51.6%
800.00
    MEMBERSHIP
1,599.92
1,500.00
99.92
106.7%
1,100.00
    EDUCATION & NEWSLETTER
105.81
250.00
-144.19
42.3%
250.00
    POTLUCK & WORKDAY
54.72
300.00
-245.28
18.2%
300.00
    OFFICE SUPPLIES
0.00
0.00
-
-
0.00
    DONATED FUNDS
500.00
0.00
500.00
-
0.00
    PROFESSIONAL SERVICES
0.00
0.00
-
-
0.00
    WEBSITE MODERNIZATION
0.00
0.00
-
-
0.00
    CREDIT CARD PROCESS FEES
0.00
0.00
-
-
0.00
UTILITIES
    D W P - POWER
74.13
900.00
-825.87
8.2%
900.00
    D W P - WATER
557.47
35,000.00
-34,442.53
1.6%
32,500.00
    TELEPHONE
100.30
1,200.00
-1,099.70
8.4%
1,200.00
TOTAL EXPENSE  
$ 3,630.94 57,900.00 -54,269.06 6.3  
DIRECTED GIVING
    INCOME
0.00
0.00
-
-
0.00
    EXPENSE
0.00
0.00
-
-
0.00
TOTAL DIRECTED GIVING  
$ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
118.00
500.00
-382.00
23.6%
150.00
    LUMBER SALES
561.00
2,000.00
-1,439.00
28.1%
750.00
    T-SHIRT SALES
1,046.00
750.00
296.00
139.5%
750.00
TOTAL RESALE INCOME  
$ 1,725.00 3,250.00 -1,525.00 53.1  
RESALE EXPENSE
    KEYS FOR RESALE
332.70
200.00
-132.70
166.4%
150.00
    LUMBER FOR RESALE
832.01
2,000.00
1,167.99
41.6%
750.00
    T-SHIRTS PURCHASES
0.00
500.00
500.00
-
750.00
TOTAL RESALE EXPENSE
1,164.71 2,700.00 -1,535.29 43.1%  
 
NET RESALE INCOME / (EXPENSE)
560.29 550.00 1,110.29    
NET OPERATING INCOME / (EXPENSE)
60,193.62 -1,600.00 58,593.62    
2023 ANNUAL SURPLUS / (DEFICIT)
60,753.91 -1,050.00 59,703.91    
 
 
B of A Checking
51,489.50  
B of A Savings
40,023.21  
First Internet Bank - CD1
11,484.99  
First Internet Bank - CD2
8,317.82  
First Internet Bank - CD3
8,272.50  
Budget as of: 2023-02-11

Ocean View Farms 2022 Budget

Category / Description 2022 YTD 2022 Budget Over (Under) FY % YTD 2021 Budget
INCOME
FEES
    MEMBERSHIP FEE
45,846.65
44,600.00
1,246.65
102.8%
44,600.00
    ASSOCIATE FEE
1,480.00
1,250.00
230.00
118.4%
1,250.00
OTHER INCOME
    RECYCLE
1,343.96
1,000.00
343.96
134.4%
1,000.00
    DONATION RECEIVED
1,057.40
750.00
307.40
141.0%
750.00
    GREENHOUSE SALES
3,634.00
2,100.00
1,534.00
173.0%
2,100.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
413.88
50.00
363.88
827.8%
50.00
TOTAL INCOME  
$ 53,775.89 49,750.00 4,025.89 108.1  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY
1,449.06
200.00
1,249.06
724.5%
200.00
    COMPOST & SHREDDING
1,782.00
1,600.00
182.00
111.4%
1,600.00
    INSURANCE
2,260.00
2,300.00
-40.00
98.3%
2,300.00
    EQUIPMENT
0.00
0.00
-
-
0.00
    MISC. GARDEN SUPPLIES
1,176.62
1,200.00
-23.38
98.1%
1,200.00
    ORCHARD
249.41
200.00
49.41
124.7%
200.00
    PEST MANAGEMENT
2,225.06
1,050.00
1,175.06
211.9%
1,050.00
    PLUMBING
1,738.85
1,500.00
238.85
115.9%
1,500.00
    PORTABLE
2,363.66
2,300.00
63.66
102.8%
2,300.00
    SECURITY
1,702.10
450.00
1,252.10
378.2%
450.00
    TREE MAINTENANCE
5,175.00
4,000.00
1,175.00
129.4%
4,000.00
    GREENHOUSE SUPPLIES
1,299.63
700.00
599.63
185.7%
700.00
ADMINISTRATION
    CHAIR & BOARD
1,229.22
800.00
429.22
153.7%
800.00
    MEMBERSHIP
1,508.66
1,100.00
408.66
137.2%
1,100.00
    EDUCATION & NEWSLETTER
77.77
250.00
-172.23
31.1%
250.00
    POTLUCK & WORKDAY
306.17
300.00
6.17
102.1%
300.00
    OFFICE SUPPLIES
0.00
0.00
-
-
0.00
    DONATED FUNDS
114.71
0.00
114.71
-
0.00
    PROFESSIONAL SERVICES
0.00
0.00
-
-
0.00
    WEBSITE MODERNIZATION
0.00
0.00
-
-
0.00
    CREDIT CARD PROCESS FEES
0.00
0.00
-
-
0.00
UTILITIES
    D W P - POWER
1,082.46
900.00
182.46
120.3%
900.00
    D W P - WATER
33,429.88
32,500.00
929.88
102.9%
32,500.00
    TELEPHONE
1,320.21
1,200.00
120.21
110.0%
1,200.00
TOTAL EXPENSE  
$ 60,490.47 52,750.00 7,740.47 114.7  
DIRECTED GIVING
    INCOME
0.00
0.00
-
-
0.00
    EXPENSE
0.00
0.00
-
-
0.00
TOTAL DIRECTED GIVING  
$ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
270.00
150.00
120.00
180.0%
150.00
    LUMBER SALES
1,107.00
750.00
357.00
147.6%
750.00
    T-SHIRT SALES
636.00
750.00
-114.00
84.8%
750.00
TOTAL RESALE INCOME  
$ 2,013.00 1,650.00 363.00 122.0  
RESALE EXPENSE
    KEYS FOR RESALE
239.32
150.00
-89.32
159.5%
150.00
    LUMBER FOR RESALE
1,108.82
750.00
-358.82
147.8%
750.00
    T-SHIRTS PURCHASES
1,277.04
750.00
-527.04
170.3%
750.00
TOTAL RESALE EXPENSE
2,625.18 1,650.00 975.18 159.1%  
 
NET RESALE INCOME / (EXPENSE)
-612.18 0.00 -612.18    
NET OPERATING INCOME / (EXPENSE)
-6,714.58 -3,000.00 -9,714.58    
2022 ANNUAL SURPLUS / (DEFICIT)
-7,326.76 -3,000.00 -10,326.76    
 
 
B of A Checking
51,489.50  
B of A Savings
40,023.21  
First Internet Bank - CD1
11,484.99  
First Internet Bank - CD2
8,317.82  
First Internet Bank - CD3
8,272.50  
Budget as of: 2022-12-31