Board Meeting Agenda

January 28th, 2023
9:30
OVF

BOARD MEETING AGENDA – January 28, 2023

  • Motion to accept unread the minutes of the November 19, 2022 Board Meeting
     
  • President’s Report (Donn)
     
  • Officers’ Reports
    • Gardenmaster (Ed/Steve)
    • Treasurer (Carol)
    • Membership Secretary (Mary)
    • Education Chair (Nina)
    • IP Monitor (Tanya)
    • Phase Reps
      • I Upper (Andrew)
      • I Middle (Karen)
      • I Lower (Les)
      • II Upper (Marie)
      • II Lower (Janet)
      • III Upper (Ron)
      • III Lower (Wendy)
      • IV Upper (Steven)
      • IV Lower (Angie)
         
  • Old Business
    • Water Committee
       
  • New Business
    • Fundraising
    • Finance & Budget

 

    •  

Ocean View Farms 2023 Budget

Category / Description 2023 YTD 2023 Budget Over (Under) FY % YTD 2022 Budget
INCOME
FEES
    MEMBERSHIP FEE
32,364.00
50,000.00
-17,636.00
64.7%
44,600.00
    ASSOCIATE FEE
830.00
1,500.00
-670.00
55.3%
1,250.00
OTHER INCOME
    RECYCLE
0.00
1,000.00
-1,000.00
-
1,000.00
    DONATION RECEIVED
0.00
1,000.00
-1,000.00
-
750.00
    GREENHOUSE SALES
0.00
2,500.00
-2,500.00
-
2,100.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
0.00
300.00
-300.00
-
50.00
TOTAL INCOME  
$ 33,194.00 56,300.00 -23,106.00 59.0  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY
255.36
250.00
5.36
102.1%
200.00
    COMPOST & SHREDDING
85.04
1,600.00
-1,514.96
5.3%
1,600.00
    INSURANCE
0.00
2,300.00
-2,300.00
-
2,300.00
    MISC. GARDEN SUPPLIES
11.98
1,200.00
-1,188.02
1.0%
1,200.00
    ORCHARD
249.41
400.00
-150.59
62.4%
200.00
    PEST MANAGEMENT
74.00
1,050.00
-976.00
7.0%
1,050.00
    PLUMBING
187.29
2,000.00
-1,812.71
9.4%
1,500.00
    PORTABLE
0.00
2,500.00
-2,500.00
-
2,300.00
    SECURITY
0.00
450.00
-450.00
-
450.00
    TREE MAINTENANCE
0.00
5,000.00
-5,000.00
-
4,000.00
    GREENHOUSE SUPPLIES
150.77
1,000.00
-849.23
15.1%
700.00
ADMINISTRATION
    CHAIR & BOARD
0.00
800.00
-800.00
-
800.00
    MEMBERSHIP
2,873.32
1,500.00
1,373.32
191.6%
1,100.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
250.00
    POTLUCK & WORKDAY
0.00
300.00
-300.00
-
300.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
UTILITIES
    D W P - POWER
0.00
900.00
-900.00
-
900.00
    D W P - WATER
0.00
35,000.00
-35,000.00
-
32,500.00
    TELEPHONE
0.00
1,200.00
-1,200.00
-
1,200.00
TOTAL EXPENSE  
$ 3,887.17 57,900.00 -54,012.83 6.7  
RESALE INCOME
    KEY SALES
6.00
500.00
-494.00
1.2%
150.00
    LUMBER SALES
30.00
2,000.00
-1,970.00
1.5%
750.00
    T-SHIRT SALES
75.00
750.00
-675.00
10.0%
750.00
TOTAL RESALE INCOME  
$ 111.00 3,250.00 -3,139.00 3.4  
RESALE EXPENSE
    KEYS FOR RESALE
33.80
200.00
166.20
16.9%
150.00
    LUMBER FOR RESALE
209.82
2,000.00
1,790.18
10.5%
750.00
    T-SHIRTS PURCHASES
0.00
500.00
500.00
-
750.00
TOTAL RESALE EXPENSE
243.62 2,700.00 -2,456.38 9.0%  
 
NET RESALE INCOME / (EXPENSE)
-132.62 550.00 417.38    
NET OPERATING INCOME / (EXPENSE)
29,306.83 -1,600.00 27,706.83    
2023 ANNUAL SURPLUS / (DEFICIT)
29,174.21 -1,050.00 28,124.21    
 
 
B of A Checking
40,772.62  
B of A Savings
40,018.88  
First Internet Bank - CD1
11,271.90  
First Internet Bank - CD2
8,183.92  
First Internet Bank - CD3
8,190.27  
Budget as of: 2023-01-28

Ocean View Farms 2022 Budget

Category / Description 2022 YTD 2022 Budget Over (Under) FY % YTD 2021 Budget
INCOME
FEES
    MEMBERSHIP FEE
45,846.65
44,600.00
1,246.65
102.8%
44,600.00
    ASSOCIATE FEE
1,480.00
1,250.00
230.00
118.4%
1,250.00
OTHER INCOME
    RECYCLE
1,192.20
1,000.00
192.20
119.2%
1,000.00
    DONATION RECEIVED
1,038.35
750.00
288.35
138.4%
750.00
    GREENHOUSE SALES
3,634.00
2,100.00
1,534.00
173.0%
2,100.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
369.67
50.00
319.67
739.3%
50.00
TOTAL INCOME  
$ 53,560.87 49,750.00 3,810.87 107.7  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY
1,449.06
200.00
1,249.06
724.5%
200.00
    COMPOST & SHREDDING
1,782.00
1,600.00
182.00
111.4%
1,600.00
    INSURANCE
2,260.00
2,300.00
-40.00
98.3%
2,300.00
    MISC. GARDEN SUPPLIES
1,176.62
1,200.00
-23.38
98.1%
1,200.00
    ORCHARD
249.41
200.00
49.41
124.7%
200.00
    PEST MANAGEMENT
2,225.06
1,050.00
1,175.06
211.9%
1,050.00
    PLUMBING
1,738.85
1,500.00
238.85
115.9%
1,500.00
    PORTABLE
2,363.66
2,300.00
63.66
102.8%
2,300.00
    SECURITY
1,702.10
450.00
1,252.10
378.2%
450.00
    TREE MAINTENANCE
5,175.00
4,000.00
1,175.00
129.4%
4,000.00
    GREENHOUSE SUPPLIES
1,299.63
700.00
599.63
185.7%
700.00
ADMINISTRATION
    CHAIR & BOARD
1,229.22
800.00
429.22
153.7%
800.00
    MEMBERSHIP
1,517.50
1,100.00
417.50
138.0%
1,100.00
    EDUCATION & NEWSLETTER
77.77
250.00
-172.23
31.1%
250.00
    POTLUCK & WORKDAY
306.17
300.00
6.17
102.1%
300.00
    DONATED FUNDS
114.71
0.00
114.71
-
0.00
UTILITIES
    D W P - POWER
1,008.33
900.00
108.33
112.0%
900.00
    D W P - WATER
32,872.41
32,500.00
372.41
101.1%
32,500.00
    TELEPHONE
1,219.91
1,200.00
19.91
101.7%
1,200.00
TOTAL EXPENSE  
$ 59,767.41 52,750.00 7,017.41 113.3  
RESALE INCOME
    KEY SALES
270.00
150.00
120.00
180.0%
150.00
    LUMBER SALES
1,107.00
750.00
357.00
147.6%
750.00
    T-SHIRT SALES
636.00
750.00
-114.00
84.8%
750.00
TOTAL RESALE INCOME  
$ 2,013.00 1,650.00 363.00 122.0  
RESALE EXPENSE
    KEYS FOR RESALE
239.32
150.00
-89.32
159.5%
150.00
    LUMBER FOR RESALE
1,108.82
750.00
-358.82
147.8%
750.00
    T-SHIRTS PURCHASES
1,277.04
750.00
-527.04
170.3%
750.00
TOTAL RESALE EXPENSE
2,625.18 1,650.00 975.18 159.1%  
 
NET RESALE INCOME / (EXPENSE)
-612.18 0.00 -612.18    
NET OPERATING INCOME / (EXPENSE)
-6,206.54 -3,000.00 -9,206.54    
2022 ANNUAL SURPLUS / (DEFICIT)
-6,818.72 -3,000.00 -9,818.72    
 
 
B of A Checking
40,772.62  
B of A Savings
40,018.88  
First Internet Bank - CD1
11,271.90  
First Internet Bank - CD2
8,183.92  
First Internet Bank - CD3
8,190.27  
Budget as of: 2022-12-31