Board Meeting Agenda
January 28th, 2023
9:30
OVF
BOARD MEETING AGENDA – January 28, 2023
- Motion to accept unread the minutes of the November 19, 2022 Board Meeting
- President’s Report (Donn)
- Officers’ Reports
- Gardenmaster (Ed/Steve)
- Treasurer (Carol)
- Membership Secretary (Mary)
- Education Chair (Nina)
- IP Monitor (Tanya)
- Phase Reps
- I Upper (Andrew)
- I Middle (Karen)
- I Lower (Les)
- II Upper (Marie)
- II Lower (Janet)
- III Upper (Ron)
- III Lower (Wendy)
- IV Upper (Steven)
- IV Lower (Angie)
- Old Business
- Water Committee
- Water Committee
- New Business
- Fundraising
- Finance & Budget
›
Ocean View Farms 2023 Budget
Category / Description | 2023 YTD | 2023 Budget | Over (Under) | FY % YTD | 2022 Budget |
INCOME |
|||||
FEES |
|||||
MEMBERSHIP FEE
|
32,364.00
|
50,000.00
|
-17,636.00
|
64.7%
|
44,600.00
|
ASSOCIATE FEE
|
830.00
|
1,500.00
|
-670.00
|
55.3%
|
1,250.00
|
OTHER INCOME |
|||||
RECYCLE
|
0.00
|
1,000.00
|
-1,000.00
|
-
|
1,000.00
|
DONATION RECEIVED
|
0.00
|
1,000.00
|
-1,000.00
|
-
|
750.00
|
GREENHOUSE SALES
|
0.00
|
2,500.00
|
-2,500.00
|
-
|
2,100.00
|
CARRYOVER
|
0.00
|
0.00
|
-
|
-
|
0.00
|
INTEREST INCOME |
|||||
INTEREST EARNED
|
0.00
|
300.00
|
-300.00
|
-
|
50.00
|
TOTAL INCOME |
$ 33,194.00 | 56,300.00 | -23,106.00 | 59.0 | |
EXPENSE |
|||||
SITE MANAGEMENT |
|||||
BEAUTIFICATION
|
0.00
|
200.00
|
-200.00
|
-
|
200.00
|
CARPENTRY
|
255.36
|
250.00
|
5.36
|
102.1%
|
200.00
|
COMPOST & SHREDDING
|
85.04
|
1,600.00
|
-1,514.96
|
5.3%
|
1,600.00
|
INSURANCE
|
0.00
|
2,300.00
|
-2,300.00
|
-
|
2,300.00
|
MISC. GARDEN SUPPLIES
|
11.98
|
1,200.00
|
-1,188.02
|
1.0%
|
1,200.00
|
ORCHARD
|
249.41
|
400.00
|
-150.59
|
62.4%
|
200.00
|
PEST MANAGEMENT
|
74.00
|
1,050.00
|
-976.00
|
7.0%
|
1,050.00
|
PLUMBING
|
187.29
|
2,000.00
|
-1,812.71
|
9.4%
|
1,500.00
|
PORTABLE
|
0.00
|
2,500.00
|
-2,500.00
|
-
|
2,300.00
|
SECURITY
|
0.00
|
450.00
|
-450.00
|
-
|
450.00
|
TREE MAINTENANCE
|
0.00
|
5,000.00
|
-5,000.00
|
-
|
4,000.00
|
GREENHOUSE SUPPLIES
|
150.77
|
1,000.00
|
-849.23
|
15.1%
|
700.00
|
ADMINISTRATION |
|||||
CHAIR & BOARD
|
0.00
|
800.00
|
-800.00
|
-
|
800.00
|
MEMBERSHIP
|
2,873.32
|
1,500.00
|
1,373.32
|
191.6%
|
1,100.00
|
EDUCATION & NEWSLETTER
|
0.00
|
250.00
|
-250.00
|
-
|
250.00
|
POTLUCK & WORKDAY
|
0.00
|
300.00
|
-300.00
|
-
|
300.00
|
DONATED FUNDS
|
0.00
|
0.00
|
-
|
-
|
0.00
|
UTILITIES |
|||||
D W P - POWER
|
0.00
|
900.00
|
-900.00
|
-
|
900.00
|
D W P - WATER
|
0.00
|
35,000.00
|
-35,000.00
|
-
|
32,500.00
|
TELEPHONE
|
0.00
|
1,200.00
|
-1,200.00
|
-
|
1,200.00
|
TOTAL EXPENSE |
$ 3,887.17 | 57,900.00 | -54,012.83 | 6.7 | |
RESALE INCOME |
|||||
KEY SALES
|
6.00
|
500.00
|
-494.00
|
1.2%
|
150.00
|
LUMBER SALES
|
30.00
|
2,000.00
|
-1,970.00
|
1.5%
|
750.00
|
T-SHIRT SALES
|
75.00
|
750.00
|
-675.00
|
10.0%
|
750.00
|
TOTAL RESALE INCOME |
$ 111.00 | 3,250.00 | -3,139.00 | 3.4 | |
RESALE EXPENSE |
|||||
KEYS FOR RESALE
|
33.80
|
200.00
|
166.20
|
16.9%
|
150.00
|
LUMBER FOR RESALE
|
209.82
|
2,000.00
|
1,790.18
|
10.5%
|
750.00
|
T-SHIRTS PURCHASES
|
0.00
|
500.00
|
500.00
|
-
|
750.00
|
TOTAL RESALE EXPENSE |
243.62 | 2,700.00 | -2,456.38 | 9.0% | |
NET RESALE INCOME / (EXPENSE) |
-132.62 | 550.00 | 417.38 | ||
NET OPERATING INCOME / (EXPENSE) |
29,306.83 | -1,600.00 | 27,706.83 | ||
2023 ANNUAL SURPLUS / (DEFICIT) |
29,174.21 | -1,050.00 | 28,124.21 | ||
B of A Checking |
40,772.62 | ||||
B of A Savings |
40,018.88 | ||||
First Internet Bank - CD1 |
11,271.90 | ||||
First Internet Bank - CD2 |
8,183.92 | ||||
First Internet Bank - CD3 |
8,190.27 |
Budget as of: 2023-01-28
Ocean View Farms 2022 Budget
Category / Description | 2022 YTD | 2022 Budget | Over (Under) | FY % YTD | 2021 Budget |
INCOME |
|||||
FEES |
|||||
MEMBERSHIP FEE
|
45,846.65
|
44,600.00
|
1,246.65
|
102.8%
|
44,600.00
|
ASSOCIATE FEE
|
1,480.00
|
1,250.00
|
230.00
|
118.4%
|
1,250.00
|
OTHER INCOME |
|||||
RECYCLE
|
1,192.20
|
1,000.00
|
192.20
|
119.2%
|
1,000.00
|
DONATION RECEIVED
|
1,038.35
|
750.00
|
288.35
|
138.4%
|
750.00
|
GREENHOUSE SALES
|
3,634.00
|
2,100.00
|
1,534.00
|
173.0%
|
2,100.00
|
CARRYOVER
|
0.00
|
0.00
|
-
|
-
|
0.00
|
INTEREST INCOME |
|||||
INTEREST EARNED
|
369.67
|
50.00
|
319.67
|
739.3%
|
50.00
|
TOTAL INCOME |
$ 53,560.87 | 49,750.00 | 3,810.87 | 107.7 | |
EXPENSE |
|||||
SITE MANAGEMENT |
|||||
BEAUTIFICATION
|
0.00
|
200.00
|
-200.00
|
-
|
200.00
|
CARPENTRY
|
1,449.06
|
200.00
|
1,249.06
|
724.5%
|
200.00
|
COMPOST & SHREDDING
|
1,782.00
|
1,600.00
|
182.00
|
111.4%
|
1,600.00
|
INSURANCE
|
2,260.00
|
2,300.00
|
-40.00
|
98.3%
|
2,300.00
|
MISC. GARDEN SUPPLIES
|
1,176.62
|
1,200.00
|
-23.38
|
98.1%
|
1,200.00
|
ORCHARD
|
249.41
|
200.00
|
49.41
|
124.7%
|
200.00
|
PEST MANAGEMENT
|
2,225.06
|
1,050.00
|
1,175.06
|
211.9%
|
1,050.00
|
PLUMBING
|
1,738.85
|
1,500.00
|
238.85
|
115.9%
|
1,500.00
|
PORTABLE
|
2,363.66
|
2,300.00
|
63.66
|
102.8%
|
2,300.00
|
SECURITY
|
1,702.10
|
450.00
|
1,252.10
|
378.2%
|
450.00
|
TREE MAINTENANCE
|
5,175.00
|
4,000.00
|
1,175.00
|
129.4%
|
4,000.00
|
GREENHOUSE SUPPLIES
|
1,299.63
|
700.00
|
599.63
|
185.7%
|
700.00
|
ADMINISTRATION |
|||||
CHAIR & BOARD
|
1,229.22
|
800.00
|
429.22
|
153.7%
|
800.00
|
MEMBERSHIP
|
1,517.50
|
1,100.00
|
417.50
|
138.0%
|
1,100.00
|
EDUCATION & NEWSLETTER
|
77.77
|
250.00
|
-172.23
|
31.1%
|
250.00
|
POTLUCK & WORKDAY
|
306.17
|
300.00
|
6.17
|
102.1%
|
300.00
|
DONATED FUNDS
|
114.71
|
0.00
|
114.71
|
-
|
0.00
|
UTILITIES |
|||||
D W P - POWER
|
1,008.33
|
900.00
|
108.33
|
112.0%
|
900.00
|
D W P - WATER
|
32,872.41
|
32,500.00
|
372.41
|
101.1%
|
32,500.00
|
TELEPHONE
|
1,219.91
|
1,200.00
|
19.91
|
101.7%
|
1,200.00
|
TOTAL EXPENSE |
$ 59,767.41 | 52,750.00 | 7,017.41 | 113.3 | |
RESALE INCOME |
|||||
KEY SALES
|
270.00
|
150.00
|
120.00
|
180.0%
|
150.00
|
LUMBER SALES
|
1,107.00
|
750.00
|
357.00
|
147.6%
|
750.00
|
T-SHIRT SALES
|
636.00
|
750.00
|
-114.00
|
84.8%
|
750.00
|
TOTAL RESALE INCOME |
$ 2,013.00 | 1,650.00 | 363.00 | 122.0 | |
RESALE EXPENSE |
|||||
KEYS FOR RESALE
|
239.32
|
150.00
|
-89.32
|
159.5%
|
150.00
|
LUMBER FOR RESALE
|
1,108.82
|
750.00
|
-358.82
|
147.8%
|
750.00
|
T-SHIRTS PURCHASES
|
1,277.04
|
750.00
|
-527.04
|
170.3%
|
750.00
|
TOTAL RESALE EXPENSE |
2,625.18 | 1,650.00 | 975.18 | 159.1% | |
NET RESALE INCOME / (EXPENSE) |
-612.18 | 0.00 | -612.18 | ||
NET OPERATING INCOME / (EXPENSE) |
-6,206.54 | -3,000.00 | -9,206.54 | ||
2022 ANNUAL SURPLUS / (DEFICIT) |
-6,818.72 | -3,000.00 | -9,818.72 | ||
B of A Checking |
40,772.62 | ||||
B of A Savings |
40,018.88 | ||||
First Internet Bank - CD1 |
11,271.90 | ||||
First Internet Bank - CD2 |
8,183.92 | ||||
First Internet Bank - CD3 |
8,190.27 |
Budget as of: 2022-12-31