Board Meeting Agenda

November 19th, 2022
9:30
OVF

BOARD MEETING AGENDA – November 19, 2022

  • Motion to accept unread the minutes of the September 17, 2022 Board Meeting
     
  • President’s Report (Donn)
     
  • Officers’ Reports
    • Gardenmaster (Ed/Steve)
    • Treasurer (Carol)
    • Membership Secretary (Mary)
    • Education Chair (Nina)
    • IP Monitor (Tanya)
    • Phase Reps
      • I Upper (Andrew)
      • I Middle (Karen)
      • I Lower (Les)
      • II Upper (Marie)
      • II Lower (Janet)
      • III Upper (Ron)
      • III Lower (Wendy)
      • IV Upper (Steven)
      • IV Lower (Angie)
         
  • Old Business
     
  • New Business
    • Fees
    • Budget

 

    •  

Ocean View Farms 2022 Budget

Category / Description 2022 YTD 2022 Budget Over (Under) FY % YTD 2021 Budget
INCOME
FEES
    MEMBERSHIP FEE
45,780.65
44,600.00
1,180.65
102.6%
44,600.00
    ASSOCIATE FEE
1,460.00
1,250.00
210.00
116.8%
1,250.00
OTHER INCOME
    RECYCLE
1,040.85
1,000.00
40.85
104.1%
1,000.00
    DONATION RECEIVED
1,011.89
750.00
261.89
134.9%
750.00
    GREENHOUSE SALES
2,797.00
2,100.00
697.00
133.2%
2,100.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
311.88
50.00
261.88
623.8%
50.00
TOTAL INCOME  
$ 52,402.27 49,750.00 2,652.27 105.3  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY
211.15
200.00
11.15
105.6%
200.00
    COMPOST & SHREDDING
1,190.27
1,600.00
-409.73
74.4%
1,600.00
    INSURANCE
2,260.00
2,300.00
-40.00
98.3%
2,300.00
    MISC. GARDEN SUPPLIES
1,095.92
1,200.00
-104.08
91.3%
1,200.00
    ORCHARD
0.00
200.00
-200.00
-
200.00
    PEST MANAGEMENT
1,891.91
1,050.00
841.91
180.2%
1,050.00
    PLUMBING
1,738.85
1,500.00
238.85
115.9%
1,500.00
    PORTABLE
2,363.66
2,300.00
63.66
102.8%
2,300.00
    SECURITY
1,302.10
450.00
852.10
289.4%
450.00
    TREE MAINTENANCE
5,175.00
4,000.00
1,175.00
129.4%
4,000.00
    GREENHOUSE SUPPLIES
1,118.22
700.00
418.22
159.7%
700.00
ADMINISTRATION
    CHAIR & BOARD
1,229.22
800.00
429.22
153.7%
800.00
    MEMBERSHIP
1,514.22
1,100.00
414.22
137.7%
1,100.00
    EDUCATION & NEWSLETTER
77.77
250.00
-172.23
31.1%
250.00
    POTLUCK & WORKDAY
306.17
300.00
6.17
102.1%
300.00
    DONATED FUNDS
114.71
0.00
114.71
-
0.00
UTILITIES
    D W P - POWER
853.81
900.00
-46.19
94.9%
900.00
    D W P - WATER
29,911.78
32,500.00
-2,588.22
92.0%
32,500.00
    TELEPHONE
1,016.91
1,200.00
-183.09
84.7%
1,200.00
TOTAL EXPENSE  
$ 53,371.67 52,750.00 621.67 101.2  
RESALE INCOME
    KEY SALES
202.00
150.00
52.00
134.7%
150.00
    LUMBER SALES
1,007.00
750.00
257.00
134.3%
750.00
    T-SHIRT SALES
376.00
750.00
-374.00
50.1%
750.00
TOTAL RESALE INCOME  
$ 1,585.00 1,650.00 -65.00 96.1  
RESALE EXPENSE
    KEYS FOR RESALE
234.25
150.00
-84.25
156.2%
150.00
    LUMBER FOR RESALE
2,028.82
750.00
-1,278.82
270.5%
750.00
    T-SHIRTS PURCHASES
1,277.04
750.00
-527.04
170.3%
750.00
TOTAL RESALE EXPENSE
3,540.11 1,650.00 1,890.11 214.6%  
 
NET RESALE INCOME / (EXPENSE)
-1,955.11 0.00 -1,955.11    
NET OPERATING INCOME / (EXPENSE)
-969.40 -3,000.00 -3,969.40    
2022 ANNUAL SURPLUS / (DEFICIT)
-2,924.51 -3,000.00 -5,924.51    
 
 
B of A Checking
10,639.12  
B of A Savings
40,017.53  
First Internet Bank - CD1
11,243.70  
First Internet Bank - CD2
8,166.16  
First Internet Bank - CD3
8,179.33  
Budget as of: 2022-11-19

Ocean View Farms PROPOSED 2023 Budget

Category / Description 2023 YTD 2023 Budget Over (Under) FY % YTD 2022 Budget
INCOME
FEES
    MEMBERSHIP FEE
87.35
50,000.00
-50,087.35
0.2%
44,600.00
    ASSOCIATE FEE
10.00
1,500.00
-1,510.00
0.7%
1,250.00
OTHER INCOME
    RECYCLE
412.48
1,000.00
-587.52
41.2%
1,000.00
    DONATION RECEIVED
56.89
1,000.00
-943.11
5.7%
750.00
    GREENHOUSE SALES
1,908.00
2,500.00
-592.00
76.3%
2,100.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
311.88
300.00
11.88
104.0%
50.00
TOTAL INCOME  
$ 2,591.90 56,300.00 -53,708.10 4.6  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY
25.55
250.00
-224.45
10.2%
200.00
    COMPOST & SHREDDING
112.47
1,600.00
-1,487.53
7.0%
1,600.00
    INSURANCE
2,260.00
2,300.00
-40.00
98.3%
2,300.00
    MISC. GARDEN SUPPLIES
349.27
1,200.00
-850.73
29.1%
1,200.00
    ORCHARD
0.00
400.00
-400.00
-
200.00
    PEST MANAGEMENT
1,099.48
1,050.00
49.48
104.7%
1,050.00
    PLUMBING
515.61
2,000.00
-1,484.39
25.8%
1,500.00
    PORTABLE
2,363.66
2,500.00
-136.34
94.5%
2,300.00
    SECURITY
1,109.93
450.00
659.93
246.7%
450.00
    TREE MAINTENANCE
5,175.00
5,000.00
175.00
103.5%
4,000.00
    GREENHOUSE SUPPLIES
942.64
1,000.00
-57.36
94.3%
700.00
ADMINISTRATION
    CHAIR & BOARD
1,229.22
800.00
429.22
153.7%
800.00
    MEMBERSHIP
0.00
1,500.00
-1,500.00
-
1,100.00
    EDUCATION & NEWSLETTER
37.84
250.00
-212.16
15.1%
250.00
    POTLUCK & WORKDAY
35.47
300.00
-264.53
11.8%
300.00
    DONATED FUNDS
114.71
0.00
114.71
-
0.00
UTILITIES
    D W P - POWER
853.81
900.00
-46.19
94.9%
900.00
    D W P - WATER
29,911.78
35,000.00
-5,088.22
85.5%
32,500.00
    TELEPHONE
1,016.91
1,200.00
-183.09
84.7%
1,200.00
TOTAL EXPENSE  
$ 47,153.35 57,900.00 -10,746.65 81.4  
RESALE INCOME
    KEY SALES
0.00
500.00
-500.00
-
150.00
    LUMBER SALES
315.00
2,000.00
-1,685.00
15.8%
750.00
    T-SHIRT SALES
0.00
750.00
-750.00
-
750.00
TOTAL RESALE INCOME  
$ 315.00 3,250.00 -2,935.00 9.7  
RESALE EXPENSE
    KEYS FOR RESALE
40.23
200.00
159.77
20.1%
150.00
    LUMBER FOR RESALE
0.00
2,000.00
2,000.00
-
750.00
    T-SHIRTS PURCHASES
1,277.04
500.00
-777.04
255.4%
750.00
TOTAL RESALE EXPENSE
1,317.27 2,700.00 -1,382.73 48.8%  
 
NET RESALE INCOME / (EXPENSE)
-1,002.27 550.00 -452.27    
NET OPERATING INCOME / (EXPENSE)
-44,561.45 -1,600.00 -46,161.45    
2023 ANNUAL SURPLUS / (DEFICIT)
-45,563.72 -1,050.00 -46,613.72    
 
 
B of A Checking
10,639.12  
B of A Savings
40,017.53  
First Internet Bank - CD1
11,243.70  
First Internet Bank - CD2
8,166.16  
First Internet Bank - CD3
8,179.33