Board Meeting Agenda

September 17th, 2022
9:30
OVF

BOARD MEETING AGENDA – September 17, 2022

  • Motion to accept unread the minutes of the July 16, 2022 Board Meeting
     
  • President’s Report (Donn)
     
  • Officers’ Reports
    • Gardenmaster (Ed/Steve)
    • Treasurer (Carol)
    • Membership Secretary (Mary)
    • Education Chair (Nina)
    • IP Monitor (Tanya)
    • Phase Reps
      • I Upper (Andrew)
      • I Middle (Karen)
      • I Lower (Les)
      • II Upper (Marie)
      • II Lower (Janet)
      • III Upper (Ron)
      • III Lower (Wendy)
      • IV Upper (Steven)
      • IV Lower (Angie)
         
  • Old Business
    • Water Committee Update
       
  • New Business
    • Motion: To approve the establishment of the OVF Work-group titled “DROUGHT TOLERANT & NATIVE GARDEN” with Judith Morris as its initial Supervisor. The garden encompasses the growing area outside the fence on the north side of the driveway from street to the top of the hill.  (Ron)
       
  • Open Discussion

Ocean View Farms 2022 Budget

Category / Description 2022 YTD 2022 Budget Over (Under) FY % YTD 2021 Budget
INCOME
FEES
    MEMBERSHIP FEE
45,780.65
44,600.00
1,180.65
102.6%
44,600.00
    ASSOCIATE FEE
1,470.00
1,250.00
220.00
117.6%
1,250.00
OTHER INCOME
    RECYCLE
710.91
1,000.00
-289.09
71.1%
1,000.00
    DONATION RECEIVED
1,011.89
750.00
261.89
134.9%
750.00
    GREENHOUSE SALES
2,666.00
2,100.00
566.00
127.0%
2,100.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
168.65
50.00
118.65
337.3%
50.00
TOTAL INCOME  
$ 51,808.10 49,750.00 2,058.10 104.1  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY
211.15
200.00
11.15
105.6%
200.00
    COMPOST & SHREDDING
1,177.80
1,600.00
-422.20
73.6%
1,600.00
    INSURANCE
0.00
2,300.00
-2,300.00
-
2,300.00
    MISC. GARDEN SUPPLIES
1,002.92
1,200.00
-197.08
83.6%
1,200.00
    ORCHARD
0.00
200.00
-200.00
-
200.00
    PEST MANAGEMENT
1,555.44
1,050.00
505.44
148.1%
1,050.00
    PLUMBING
1,457.86
1,500.00
-42.14
97.2%
1,500.00
    PORTABLE
2,363.66
2,300.00
63.66
102.8%
2,300.00
    SECURITY
463.87
450.00
13.87
103.1%
450.00
    TREE MAINTENANCE
5,175.00
4,000.00
1,175.00
129.4%
4,000.00
    GREENHOUSE SUPPLIES
979.27
700.00
279.27
139.9%
700.00
ADMINISTRATION
    CHAIR & BOARD
406.67
800.00
-393.33
50.8%
800.00
    MEMBERSHIP
1,514.22
1,100.00
414.22
137.7%
1,100.00
    EDUCATION & NEWSLETTER
77.77
250.00
-172.23
31.1%
250.00
    POTLUCK & WORKDAY
270.70
300.00
-29.30
90.2%
300.00
    DONATED FUNDS
114.71
0.00
114.71
-
0.00
UTILITIES
    D W P - POWER
673.14
900.00
-226.86
74.8%
900.00
    D W P - WATER
22,847.70
32,500.00
-9,652.30
70.3%
32,500.00
    TELEPHONE
814.87
1,200.00
-385.13
67.9%
1,200.00
TOTAL EXPENSE  
$ 41,106.75 52,750.00 -11,643.25 77.9  
RESALE INCOME
    KEY SALES
202.00
150.00
52.00
134.7%
150.00
    LUMBER SALES
1,007.00
750.00
257.00
134.3%
750.00
    T-SHIRT SALES
376.00
750.00
-374.00
50.1%
750.00
TOTAL RESALE INCOME  
$ 1,585.00 1,650.00 -65.00 96.1  
RESALE EXPENSE
    KEYS FOR RESALE
234.25
150.00
-84.25
156.2%
150.00
    LUMBER FOR RESALE
2,028.82
750.00
-1,278.82
270.5%
750.00
    T-SHIRTS PURCHASES
0.00
750.00
750.00
-
750.00
TOTAL RESALE EXPENSE
2,263.07 1,650.00 613.07 137.2%  
 
NET RESALE INCOME / (EXPENSE)
-678.07 0.00 -678.07    
NET OPERATING INCOME / (EXPENSE)
10,701.35 -3,000.00 7,701.35    
2022 ANNUAL SURPLUS / (DEFICIT)
10,023.28 -3,000.00 7,023.28    
 
 
B of A Checking
10,639.12  
B of A Savings
40,017.53  
First Internet Bank - CD1
11,243.70  
First Internet Bank - CD2
8,166.16  
First Internet Bank - CD3
8,179.33  
Budget as of: 2022-09-17