Board Meeting Agenda

January 8th, 2022
9:30
OVF

BOARD MEETING AGENDA – January 8, 2022

  • Motion to accept unread the minutes of the December 11, 2021 General Meeting
  • President’s Report (Donn)
  • Officers’ Reports
    • Gardenmaster (Ed)
    • Treasurer (Carol)
    • Membership Secretary (Mary)
    • Education Secretary (Andy)
    • IP Monitor (Tanya)
    • Phase Reps
      • I Upper (Andrew)
      • I Middle (Karen)
      • I Lower (Les)
      • II Upper (Marie)
      • II Lower (Janet)
      • III Upper (Ron)
      • III Lower (Wendy)
      • IV Upper (Steven)
      • IV Lower (Angie)
  • Old Business
    • Handicap Parking Update 
    • Chairs Update
  • New Business
    • Dues and Deadlines (Mary)
    • Application revision re: "Household Member" (Mary)
    • Associate request protocol (Karen/Mary)
    • Hours requirement (Ed/Ron)
    • Executive session minutes (Rena)
    • Board member hours (Marie)
    • Safety and Security (Tanya)
  • Open Discussion
  • Closed Session
    • Member discipline issue (Andy/Janet/Ron)

Ocean View Farms 2022 Budget

Category / Description 2022 YTD 2022 Budget Over (Under) FY % YTD 2021 Budget
INCOME
FEES
    MEMBERSHIP FEE
45,166.00
44,600.00
566.00
101.3%
44,600.00
    ASSOCIATE FEE
1,330.00
1,250.00
80.00
106.4%
1,250.00
OTHER INCOME
    RECYCLE
463.75
1,000.00
-536.25
46.4%
1,000.00
    DONATION RECEIVED
615.00
750.00
-135.00
82.0%
750.00
    GREENHOUSE SALES
0.00
2,100.00
-2,100.00
-
2,100.00
    CARRYOVER
0.00
3,000.00
-3,000.00
-
3,000.00
INTEREST INCOME
    INTEREST EARNED
0.00
50.00
-50.00
-
50.00
TOTAL INCOME  
$ 47,574.75 52,750.00 -5,175.25 90.2  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY
0.00
200.00
-200.00
-
200.00
    COMPOST & SHREDDING
590.39
1,600.00
-1,009.61
36.9%
1,600.00
    INSURANCE
0.00
2,300.00
-2,300.00
-
2,300.00
    MISC. GARDEN SUPPLIES
390.13
1,200.00
-809.87
32.5%
1,200.00
    ORCHARD
0.00
200.00
-200.00
-
200.00
    PEST MANAGEMENT
440.93
1,050.00
-609.07
42.0%
1,050.00
    PLUMBING
633.92
1,500.00
-866.08
42.3%
1,500.00
    PORTABLE
0.00
2,300.00
-2,300.00
-
2,300.00
    SECURITY
36.23
450.00
-413.77
8.1%
450.00
    TREE MAINTENANCE
0.00
4,000.00
-4,000.00
-
4,000.00
    GREENHOUSE SUPPLIES
0.00
700.00
-700.00
-
700.00
ADMINISTRATION
    CHAIR & BOARD
0.00
800.00
-800.00
-
800.00
    MEMBERSHIP
1,497.59
1,100.00
397.59
136.1%
1,100.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
250.00
    POTLUCK & WORKDAY
130.60
300.00
-169.40
43.5%
300.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
UTILITIES
    D W P - POWER
0.00
900.00
-900.00
-
900.00
    D W P - WATER
0.00
32,500.00
-32,500.00
-
32,500.00
    TELEPHONE
0.00
1,200.00
-1,200.00
-
1,200.00
TOTAL EXPENSE  
$ 3,719.79 52,750.00 -49,030.21 7.1  
RESALE INCOME
    KEY SALES
114.00
150.00
-36.00
76.0%
150.00
    LUMBER SALES
442.00
750.00
-308.00
58.9%
750.00
    T-SHIRT SALES
356.00
750.00
-394.00
47.5%
750.00
TOTAL RESALE INCOME  
$ 912.00 1,650.00 -738.00 55.3  
RESALE EXPENSE
    KEYS FOR RESALE
92.42
150.00
57.58
61.6%
150.00
    LUMBER FOR RESALE
1,309.35
750.00
-559.35
174.6%
750.00
    T-SHIRTS PURCHASES
0.00
750.00
750.00
-
750.00
TOTAL RESALE EXPENSE
1,401.77 1,650.00 -248.23 85.0%  
 
NET RESALE INCOME / (EXPENSE)
-489.77 0.00 -489.77    
NET OPERATING INCOME / (EXPENSE)
43,854.96 0.00 43,854.96    
2022 ANNUAL SURPLUS / (DEFICIT)
43,365.19 0.00 43,365.19    
 
 
B of A Checking
36,498.43  
B of A Savings
40,014.53  
First Internet Bank - CD1
11,173.27  
First Internet Bank - CD2
8,151.96  
First Internet Bank - CD3
8,121.79  
Budget as of: 2022-01-08

Ocean View Farms 2021 Budget

Category / Description 2021 YTD 2021 Budget Over (Under) FY % YTD 2020 Budget
INCOME
FEES
    MEMBERSHIP FEE
45,432.60
44,600.00
832.60
101.9%
44,600.00
    ASSOCIATE FEE
1,630.00
1,250.00
380.00
130.4%
1,200.00
OTHER INCOME
    RECYCLE
910.29
1,000.00
-89.71
91.0%
1,600.00
    DONATION RECEIVED
577.07
750.00
-172.93
76.9%
750.00
    GREENHOUSE SALES
4,073.52
2,100.00
1,973.52
194.0%
2,000.00
    CARRYOVER
0.00
3,000.00
-3,000.00
-
3,000.00
INTEREST INCOME
    INTEREST EARNED
555.59
50.00
505.59
1,111.2%
50.00
TOTAL INCOME  
$ 53,179.07 52,750.00 429.07 100.8  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY
213.37
200.00
13.37
106.7%
200.00
    COMPOST & SHREDDING
2,101.39
1,600.00
501.39
131.3%
1,500.00
    INSURANCE
2,260.00
2,300.00
-40.00
98.3%
2,300.00
    MISC. GARDEN SUPPLIES
1,474.82
1,200.00
274.82
122.9%
1,200.00
    ORCHARD
0.00
200.00
-200.00
-
450.00
    PEST MANAGEMENT
1,119.72
1,050.00
69.72
106.6%
1,050.00
    PLUMBING
1,338.98
1,500.00
-161.02
89.3%
900.00
    PORTABLE
2,298.81
2,300.00
-1.19
99.9%
2,300.00
    SECURITY
357.64
450.00
-92.36
79.5%
450.00
    TREE MAINTENANCE
4,400.00
4,000.00
400.00
110.0%
3,500.00
    GREENHOUSE SUPPLIES
817.37
700.00
117.37
116.8%
700.00
ADMINISTRATION
    CHAIR & BOARD
279.38
800.00
-520.62
34.9%
800.00
    MEMBERSHIP
1,242.32
1,100.00
142.32
112.9%
1,100.00
    EDUCATION & NEWSLETTER
111.62
250.00
-138.38
44.6%
850.00
    POTLUCK & WORKDAY
256.69
300.00
-43.31
85.6%
800.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
UTILITIES
    D W P - POWER
937.64
900.00
37.64
104.2%
1,200.00
    D W P - WATER
34,482.30
32,500.00
1,982.30
106.1%
32,500.00
    TELEPHONE
1,226.74
1,200.00
26.74
102.2%
1,200.00
TOTAL EXPENSE  
$ 54,918.79 52,750.00 2,168.79 104.1  
RESALE INCOME
    KEY SALES
102.00
150.00
-48.00
68.0%
150.00
    LUMBER SALES
968.00
750.00
218.00
129.1%
750.00
    T-SHIRT SALES
764.00
750.00
14.00
101.9%
750.00
TOTAL RESALE INCOME  
$ 1,834.00 1,650.00 184.00 111.2  
RESALE EXPENSE
    KEYS FOR RESALE
157.94
150.00
-7.94
105.3%
150.00
    LUMBER FOR RESALE
950.95
750.00
-200.95
126.8%
750.00
    T-SHIRTS PURCHASES
0.00
750.00
750.00
-
750.00
TOTAL RESALE EXPENSE
1,108.89 1,650.00 -541.11 67.2%  
 
NET RESALE INCOME / (EXPENSE)
725.11 0.00 725.11    
NET OPERATING INCOME / (EXPENSE)
-1,739.72 0.00 -1,739.72    
2021 ANNUAL SURPLUS / (DEFICIT)
-1,014.61 0.00 -1,014.61    
 
 
B of A Checking
36,498.43  
B of A Savings
40,014.53  
First Internet Bank - CD1
11,173.27  
First Internet Bank - CD2
8,151.96  
First Internet Bank - CD3
8,121.79  
Budget as of: 2021-12-31