General Meeting Agenda

October 9th, 2021
12:30 PM
OVF Meeting Area

A. Request for move & 2nd to accept unread the minutes of February 8th, 2020 general meeting

B. Thanks to Pot Luck coordinator ( ) and Work Day Supervisor ( ) and Crew

C. Announcements (10 minutes)

  • 2019 OVF Board and Budget Survey
  • 2020 Renewals - January 7, 2020
  • OVF Volunteers
  • OVF 2020 Elections - President, treasurer, recording secretary, education chair, middle and lower phase representatives

D. New Business

  1. 2020 Plot fees
      Plot fee: $88.00 per plot
      Associate fee: $10.00
      $3,000 carry-over from 2019 to balance the 2020 budget
  2. Phase 4 plumbing
      Motion: Due to 37 years of corrosion on the galvanized pipe, motion to spend $2,500, from our reserves, to replace the water pipe that runs under the driveway between Phase 1 and Phase 4
  3. Guest speaker Nina Rumely

E. Old Business

F. Public Comments (2 minutes per speaker)

G. Next Board Meeting: January 7, 2020 (Entired meetig held in executive session)

H. Next general Meeting: February 8, 2020

I. OVF T-shirts 

J. Request for motion and second to adjourn

Ocean View Farms 2021 Budget

Category / Description 2021 YTD 2021 Budget Over (Under) FY % YTD 2020 Budget
INCOME
FEES
    MEMBERSHIP FEE
45,432.60
44,600.00
832.60
101.9%
44,600.00
    ASSOCIATE FEE
1,610.00
1,250.00
360.00
128.8%
1,200.00
OTHER INCOME
    RECYCLE
842.34
1,000.00
-157.66
84.2%
1,600.00
    DONATION RECEIVED
561.25
750.00
-188.75
74.8%
750.00
    GREENHOUSE SALES
3,209.52
2,100.00
1,109.52
152.8%
2,000.00
    CARRYOVER
0.00
3,000.00
-3,000.00
-
3,000.00
INTEREST INCOME
    INTEREST EARNED
208.71
50.00
158.71
417.4%
50.00
TOTAL INCOME  
$ 51,864.42 52,750.00 -885.58 98.3  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY
213.37
200.00
13.37
106.7%
200.00
    COMPOST & SHREDDING
1,401.99
1,600.00
-198.01
87.6%
1,500.00
    INSURANCE
2,260.00
2,300.00
-40.00
98.3%
2,300.00
    MISC. GARDEN SUPPLIES
1,152.89
1,200.00
-47.11
96.1%
1,200.00
    ORCHARD
0.00
200.00
-200.00
-
450.00
    PEST MANAGEMENT
1,091.05
1,050.00
41.05
103.9%
1,050.00
    PLUMBING
1,225.63
1,500.00
-274.37
81.7%
900.00
    PORTABLE
2,298.81
2,300.00
-1.19
99.9%
2,300.00
    SECURITY
335.07
450.00
-114.93
74.5%
450.00
    TREE MAINTENANCE
4,400.00
4,000.00
400.00
110.0%
3,500.00
    GREENHOUSE SUPPLIES
665.36
700.00
-34.64
95.1%
700.00
ADMINISTRATION
    CHAIR & BOARD
256.41
800.00
-543.59
32.1%
800.00
    MEMBERSHIP
1,242.32
1,100.00
142.32
112.9%
1,100.00
    EDUCATION & NEWSLETTER
111.62
250.00
-138.38
44.6%
850.00
    POTLUCK & WORKDAY
256.69
300.00
-43.31
85.6%
800.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
UTILITIES
    D W P - POWER
716.14
900.00
-183.86
79.6%
1,200.00
    D W P - WATER
27,774.10
32,500.00
-4,725.90
85.5%
32,500.00
    TELEPHONE
922.91
1,200.00
-277.09
76.9%
1,200.00
TOTAL EXPENSE  
$ 46,324.36 52,750.00 -6,425.64 87.8  
RESALE INCOME
    KEY SALES
102.00
150.00
-48.00
68.0%
150.00
    LUMBER SALES
770.00
750.00
20.00
102.7%
750.00
    T-SHIRT SALES
520.00
750.00
-230.00
69.3%
750.00
TOTAL RESALE INCOME  
$ 1,392.00 1,650.00 -258.00 84.4  
RESALE EXPENSE
    KEYS FOR RESALE
157.94
150.00
-7.94
105.3%
150.00
    LUMBER FOR RESALE
950.95
750.00
-200.95
126.8%
750.00
    T-SHIRTS PURCHASES
0.00
750.00
750.00
-
750.00
TOTAL RESALE EXPENSE
1,108.89 1,650.00 -541.11 67.2%  
 
NET RESALE INCOME / (EXPENSE)
283.11 0.00 283.11    
NET OPERATING INCOME / (EXPENSE)
5,540.06 0.00 5,540.06    
2021 ANNUAL SURPLUS / (DEFICIT)
5,823.17 0.00 5,823.17    
 
 
B of A Checking
31,019.76  
B of A Savings
40,014.53  
First Internet Bank - CD1
11,173.27  
First Internet Bank - CD2
8,151.96  
First Internet Bank - CD3
8,121.79  
Budget as of: 2021-10-09