Board Meeting Agenda

September 18th, 2021
9:30
OVF

BOARD MEETING AGENDA – September 18, 2021

  • Move & second to accept unread the minutes of the July 17, 2021 General Meeting
  • President’s Report (Donn)
  • Officers’ Reports
    • Gardenmaster (Ed)
    • Treasurer (Carol)
    • Membership Secretary (Mary)
    • Education Secretary (Andy)
    • IP Monitor (Tanya)
    • Phase Reps
      • I Upper (Andrew)
      • I Middle (Karen)
      • I Lower  (Les)
      • II Upper (Marie)
      • II Lower (Janet)
      • III Upper (Ron)
      • III Lower (Wendy)
      • IV Upper (Steven)
      • IV Lower (Angie)
         
  • Old Business
    • Water Committee Update
      • Meter Inspection Results (Ed)
      • Phase Rep Leak Check
    • Email Issues Update
    • Non-Profit management workshop Update (Tanya)
    • Memorial Plaque Update (Ed)
       
  • New Business
  • Governance Discussion (Ron)
    • Difference between "By Laws," "Policy & Procedure," and "Rules and Regulations"
       
  • Gophers (Donn)
    • BurrowRX
       
  • Chairs (Rena)
     
  • Beautification and Angel Hours (Ron)
    • Policy proposal: Phase reps can assign and award Beautification hours as well as Angel hours as part of their responsibilities delegated by the Board.
       
  • Orchard Harvest (Andy)
     
  • Plot Assignment (Mary, Les)
    • Revised Associate Program information and link for website
    • Affirm intent of Rule IX.2 
       
  • Trespass and Theft (Janet, Ron)
    • Rule Proposal :
      • V1: "Members should refrain from entering another member’s plot without the permission of the member or phase rep."
      • V2: "No person shall enter an a plot or IP, except (1) with the permission of the plot's assigned member or associate; (2) if they are a Board Member with good cause; (3) for a specified purpose at the direction of a Board Member; (4) in an emergency."

 

  • Open Discussion
     
  • Closed Session
    • Reapplication of previously terminated member

 

Ocean View Farms 2021 Budget

Category / Description 2021 YTD 2021 Budget Over (Under) FY % YTD 2020 Budget
INCOME
FEES
    MEMBERSHIP FEE
44,968.00
44,600.00
368.00
100.8%
44,600.00
    ASSOCIATE FEE
1,570.00
1,250.00
320.00
125.6%
1,200.00
OTHER INCOME
    RECYCLE
660.58
1,000.00
-339.42
66.1%
1,600.00
    DONATION RECEIVED
561.25
750.00
-188.75
74.8%
750.00
    GREENHOUSE SALES
1,867.52
2,100.00
-232.48
88.9%
2,000.00
    CARRYOVER
0.00
3,000.00
-3,000.00
-
3,000.00
INTEREST INCOME
    INTEREST EARNED
208.49
50.00
158.49
417.0%
50.00
TOTAL INCOME  
$ 49,835.84 52,750.00 -2,914.16 94.5  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY
0.00
200.00
-200.00
-
200.00
    COMPOST & SHREDDING
1,255.00
1,600.00
-345.00
78.4%
1,500.00
    INSURANCE
2,235.00
2,300.00
-65.00
97.2%
2,300.00
    MISC. GARDEN SUPPLIES
779.20
1,200.00
-420.80
64.9%
1,200.00
    ORCHARD
0.00
200.00
-200.00
-
450.00
    PEST MANAGEMENT
789.60
1,050.00
-260.40
75.2%
1,050.00
    PLUMBING
843.34
1,500.00
-656.66
56.2%
900.00
    PORTABLE
2,298.81
2,300.00
-1.19
99.9%
2,300.00
    SECURITY
200.47
450.00
-249.53
44.5%
450.00
    TREE MAINTENANCE
4,400.00
4,000.00
400.00
110.0%
3,500.00
    GREENHOUSE SUPPLIES
508.07
700.00
-191.93
72.6%
700.00
ADMINISTRATION
    CHAIR & BOARD
247.42
800.00
-552.58
30.9%
800.00
    MEMBERSHIP
1,233.95
1,100.00
133.95
112.2%
1,100.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
850.00
    POTLUCK & WORKDAY
108.34
300.00
-191.66
36.1%
800.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
UTILITIES
    D W P - POWER
633.60
900.00
-266.40
70.4%
1,200.00
    D W P - WATER
24,430.48
32,500.00
-8,069.52
75.2%
32,500.00
    TELEPHONE
821.93
1,200.00
-378.07
68.5%
1,200.00
TOTAL EXPENSE  
$ 40,785.21 52,750.00 -11,964.79 77.3  
RESALE INCOME
    KEY SALES
87.00
150.00
-63.00
58.0%
150.00
    LUMBER SALES
770.00
750.00
20.00
102.7%
750.00
    T-SHIRT SALES
340.00
750.00
-410.00
45.3%
750.00
TOTAL RESALE INCOME  
$ 1,197.00 1,650.00 -453.00 72.5  
RESALE EXPENSE
    KEYS FOR RESALE
157.94
150.00
-7.94
105.3%
150.00
    LUMBER FOR RESALE
950.95
750.00
-200.95
126.8%
750.00
    T-SHIRTS PURCHASES
0.00
750.00
750.00
-
750.00
TOTAL RESALE EXPENSE
1,108.89 1,650.00 -541.11 67.2%  
 
NET RESALE INCOME / (EXPENSE)
88.11 0.00 88.11    
NET OPERATING INCOME / (EXPENSE)
9,050.63 0.00 9,050.63    
2021 ANNUAL SURPLUS / (DEFICIT)
9,138.74 0.00 9,138.74    
 
 
B of A Checking
23,799.12  
B of A Savings
40,011.95  
First Internet Bank - CD1
10,854.45  
First Internet Bank - CD2
8,087.04  
First Internet Bank - CD3
7,998.04  
First Internet Bank - CD 4
0.00  
Budget as of: 2021-09-18