Board Meeting Agenda

July 17th, 2021
9:30
OVF

BOARD MEETING AGENDA – July 17, 2021

  • Move & second to accept unread the minutes of the June 19, 2021 General Meeting
     
  • Vice President’s Report (Donn)
     
  • Officers’ Reports
    • Gardenmaster (Ed)
    • Treasurer (Carol)
    • Membership Secretary (Mary)
    • Education Secretary (Andy)
    • IP Monitor (Tanya)
    • Phase Reps
      • I Upper (Andrew)
      • I Middle (Karen)
      • I Lower  (Les)
      • II Upper (Marie)
      • II Lower (Janet)
      • III Upper (Ron)
      • III Lower (Wendy)
      • IV Upper (Steven)
      • IV Lower (Angie)
         
  • Old Business
  1. Tool Inventory (Ed)
     
  2. Goat Head Thorns at Gate 7 (Ed)
  • New Business
  1. Water
    1. Bills (Carol)
    2. Meter Inspection (Ed)
    3. Conservation Strategy (Angie)
       
  2. Email Issues
    1. Delivery Issues (Mary)
    2. Communications Coordinator (Donn)
       
  3. Masking (Rena)
     
  4. Banned Plants (Marie)
  • Open Discussion

 

 

 

Ocean View Farms 2021 Budget

Category / Description 2021 YTD 2021 Budget Over (Under) FY % YTD 2020 Budget
INCOME
FEES
    MEMBERSHIP FEE
45,256.00
44,600.00
656.00
101.5%
44,600.00
    ASSOCIATE FEE
1,600.00
1,250.00
350.00
128.0%
1,200.00
OTHER INCOME
    RECYCLE
772.02
1,000.00
-227.98
77.2%
1,600.00
    DONATION RECEIVED
522.11
750.00
-227.89
69.6%
750.00
    GREENHOUSE SALES
1,939.52
2,100.00
-160.48
92.4%
2,000.00
    CARRYOVER
0.00
3,000.00
-3,000.00
-
3,000.00
INTEREST INCOME
    INTEREST EARNED
207.76
50.00
157.76
415.5%
50.00
TOTAL INCOME  
$ 50,297.41 52,750.00 -2,452.59 95.4  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY
0.00
200.00
-200.00
-
200.00
    COMPOST & SHREDDING
1,357.11
1,600.00
-242.89
84.8%
1,500.00
    INSURANCE
0.00
2,300.00
-2,300.00
-
2,300.00
    MISC. GARDEN SUPPLIES
754.05
1,200.00
-445.95
62.8%
1,200.00
    ORCHARD
0.00
200.00
-200.00
-
450.00
    PEST MANAGEMENT
1,091.05
1,050.00
41.05
103.9%
1,050.00
    PLUMBING
1,050.01
1,500.00
-449.99
70.0%
900.00
    PORTABLE
2,298.81
2,300.00
-1.19
99.9%
2,300.00
    SECURITY
479.68
450.00
29.68
106.6%
450.00
    TREE MAINTENANCE
3,200.00
4,000.00
-800.00
80.0%
3,500.00
    GREENHOUSE SUPPLIES
379.60
700.00
-320.40
54.2%
700.00
ADMINISTRATION
    CHAIR & BOARD
256.41
800.00
-543.59
32.1%
800.00
    MEMBERSHIP
1,242.32
1,100.00
142.32
112.9%
1,100.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
850.00
    POTLUCK & WORKDAY
256.69
300.00
-43.31
85.6%
800.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
UTILITIES
    D W P - POWER
473.57
900.00
-426.43
52.6%
1,200.00
    D W P - WATER
16,330.67
32,500.00
-16,169.33
50.2%
32,500.00
    TELEPHONE
620.51
1,200.00
-579.49
51.7%
1,200.00
TOTAL EXPENSE  
$ 29,790.48 52,750.00 -22,959.52 56.5  
RESALE INCOME
    KEY SALES
102.00
150.00
-48.00
68.0%
150.00
    LUMBER SALES
770.00
750.00
20.00
102.7%
750.00
    T-SHIRT SALES
520.00
750.00
-230.00
69.3%
750.00
TOTAL RESALE INCOME  
$ 1,392.00 1,650.00 -258.00 84.4  
RESALE EXPENSE
    KEYS FOR RESALE
157.94
150.00
-7.94
105.3%
150.00
    LUMBER FOR RESALE
950.95
750.00
-200.95
126.8%
750.00
    T-SHIRTS PURCHASES
0.00
750.00
750.00
-
750.00
TOTAL RESALE EXPENSE
1,108.89 1,650.00 -541.11 67.2%  
 
NET RESALE INCOME / (EXPENSE)
283.11 0.00 283.11    
NET OPERATING INCOME / (EXPENSE)
20,506.93 0.00 20,506.93    
2021 ANNUAL SURPLUS / (DEFICIT)
20,790.04 0.00 20,790.04    
 
 
B of A Checking
31,019.76  
B of A Savings
40,014.53  
First Internet Bank - CD1
11,173.27  
First Internet Bank - CD2
8,151.96  
First Internet Bank - CD3
8,121.79  
Budget as of: 2021-07-17