Board Meeting Agenda
July 17th, 2021
9:30
OVF
BOARD MEETING AGENDA – July 17, 2021
- Move & second to accept unread the minutes of the June 19, 2021 General Meeting
- Vice President’s Report (Donn)
- Officers’ Reports
- Gardenmaster (Ed)
- Treasurer (Carol)
- Membership Secretary (Mary)
- Education Secretary (Andy)
- IP Monitor (Tanya)
- Phase Reps
- I Upper (Andrew)
- I Middle (Karen)
- I Lower (Les)
- II Upper (Marie)
- II Lower (Janet)
- III Upper (Ron)
- III Lower (Wendy)
- IV Upper (Steven)
- IV Lower (Angie)
- Old Business
- Tool Inventory (Ed)
- Goat Head Thorns at Gate 7 (Ed)
- New Business
- Water
- Bills (Carol)
- Meter Inspection (Ed)
- Conservation Strategy (Angie)
- Email Issues
- Delivery Issues (Mary)
- Communications Coordinator (Donn)
- Masking (Rena)
- Banned Plants (Marie)
- Open Discussion
Ocean View Farms 2021 Budget
| Category / Description | 2021 YTD | 2021 Budget | Over (Under) | FY % YTD | 2020 Budget |
INCOME |
|||||
FEES |
|||||
MEMBERSHIP FEE
|
45,256.00
|
44,600.00
|
656.00
|
101.5%
|
44,600.00
|
ASSOCIATE FEE
|
1,600.00
|
1,250.00
|
350.00
|
128.0%
|
1,200.00
|
OTHER INCOME |
|||||
RECYCLE
|
772.02
|
1,000.00
|
-227.98
|
77.2%
|
1,600.00
|
DONATION RECEIVED
|
522.11
|
750.00
|
-227.89
|
69.6%
|
750.00
|
GREENHOUSE SALES
|
1,939.52
|
2,100.00
|
-160.48
|
92.4%
|
2,000.00
|
CARRYOVER
|
0.00
|
3,000.00
|
-3,000.00
|
-
|
3,000.00
|
INTEREST INCOME |
|||||
INTEREST EARNED
|
207.76
|
50.00
|
157.76
|
415.5%
|
50.00
|
TOTAL INCOME |
$ 50,297.41 | 52,750.00 | -2,452.59 | 95.4 | |
EXPENSE |
|||||
SITE MANAGEMENT |
|||||
BEAUTIFICATION
|
0.00
|
200.00
|
-200.00
|
-
|
200.00
|
CARPENTRY
|
0.00
|
200.00
|
-200.00
|
-
|
200.00
|
COMPOST & SHREDDING
|
1,357.11
|
1,600.00
|
-242.89
|
84.8%
|
1,500.00
|
INSURANCE
|
0.00
|
2,300.00
|
-2,300.00
|
-
|
2,300.00
|
MISC. GARDEN SUPPLIES
|
754.05
|
1,200.00
|
-445.95
|
62.8%
|
1,200.00
|
ORCHARD
|
0.00
|
200.00
|
-200.00
|
-
|
450.00
|
PEST MANAGEMENT
|
1,091.05
|
1,050.00
|
41.05
|
103.9%
|
1,050.00
|
PLUMBING
|
1,050.01
|
1,500.00
|
-449.99
|
70.0%
|
900.00
|
PORTABLE
|
2,298.81
|
2,300.00
|
-1.19
|
99.9%
|
2,300.00
|
SECURITY
|
479.68
|
450.00
|
29.68
|
106.6%
|
450.00
|
TREE MAINTENANCE
|
3,200.00
|
4,000.00
|
-800.00
|
80.0%
|
3,500.00
|
GREENHOUSE SUPPLIES
|
379.60
|
700.00
|
-320.40
|
54.2%
|
700.00
|
ADMINISTRATION |
|||||
CHAIR & BOARD
|
256.41
|
800.00
|
-543.59
|
32.1%
|
800.00
|
MEMBERSHIP
|
1,242.32
|
1,100.00
|
142.32
|
112.9%
|
1,100.00
|
EDUCATION & NEWSLETTER
|
0.00
|
250.00
|
-250.00
|
-
|
850.00
|
POTLUCK & WORKDAY
|
256.69
|
300.00
|
-43.31
|
85.6%
|
800.00
|
DONATED FUNDS
|
0.00
|
0.00
|
-
|
-
|
0.00
|
UTILITIES |
|||||
D W P - POWER
|
473.57
|
900.00
|
-426.43
|
52.6%
|
1,200.00
|
D W P - WATER
|
16,330.67
|
32,500.00
|
-16,169.33
|
50.2%
|
32,500.00
|
TELEPHONE
|
620.51
|
1,200.00
|
-579.49
|
51.7%
|
1,200.00
|
TOTAL EXPENSE |
$ 29,790.48 | 52,750.00 | -22,959.52 | 56.5 | |
RESALE INCOME |
|||||
KEY SALES
|
102.00
|
150.00
|
-48.00
|
68.0%
|
150.00
|
LUMBER SALES
|
770.00
|
750.00
|
20.00
|
102.7%
|
750.00
|
T-SHIRT SALES
|
520.00
|
750.00
|
-230.00
|
69.3%
|
750.00
|
TOTAL RESALE INCOME |
$ 1,392.00 | 1,650.00 | -258.00 | 84.4 | |
RESALE EXPENSE |
|||||
KEYS FOR RESALE
|
157.94
|
150.00
|
-7.94
|
105.3%
|
150.00
|
LUMBER FOR RESALE
|
950.95
|
750.00
|
-200.95
|
126.8%
|
750.00
|
T-SHIRTS PURCHASES
|
0.00
|
750.00
|
750.00
|
-
|
750.00
|
TOTAL RESALE EXPENSE |
1,108.89 | 1,650.00 | -541.11 | 67.2% | |
NET RESALE INCOME / (EXPENSE) |
283.11 | 0.00 | 283.11 | ||
NET OPERATING INCOME / (EXPENSE) |
20,506.93 | 0.00 | 20,506.93 | ||
2021 ANNUAL SURPLUS / (DEFICIT) |
20,790.04 | 0.00 | 20,790.04 | ||
B of A Checking |
31,019.76 | ||||
B of A Savings |
40,014.53 | ||||
First Internet Bank - CD1 |
11,173.27 | ||||
First Internet Bank - CD2 |
8,151.96 | ||||
First Internet Bank - CD3 |
8,121.79 | ||||
Budget as of: 2021-07-17