Board Meeting Agenda
September 21st, 2024
9:30
OVF
A. Welcome Land Acknowledgement
B. Roll call Attendance
C. Request for motion to approve minutes from July 2024
D. Appointments and votes on vacant positions
F. Treasurer Report - Budget 2025 - Discussion and possible action
G. Vote to Confirm Ammended OVF Rules and Regulations
H. Vote to Confirm New Policy and Rules fo non-member vIsits
I. Presentation and Discussion - Water Project at OVF - James Finlay
J. Questions and Comments from attending non board members
K. CLOSED SESSION - Member use of Pesticide - Discussion and possible action
Ocean View Farms 2024 Budget
Category / Description | 2024 YTD | 2024 Budget | Over (Under) | FY % YTD | 2023 Budget |
INCOME |
|||||
FEES |
|||||
MEMBERSHIP FEE
|
51,038.00
|
56,465.00
|
-5,427.00
|
90.4%
|
50,000.00
|
ASSOCIATE FEE
|
2,570.00
|
1,875.00
|
695.00
|
137.1%
|
1,500.00
|
OTHER INCOME |
|||||
RECYCLE
|
686.19
|
1,000.00
|
-313.81
|
68.6%
|
1,000.00
|
DONATION RECEIVED
|
162.00
|
1,000.00
|
-838.00
|
16.2%
|
1,000.00
|
GREENHOUSE SALES
|
1,200.00
|
2,500.00
|
-1,300.00
|
48.0%
|
2,500.00
|
CARRYOVER
|
0.00
|
0.00
|
-
|
-
|
0.00
|
INTEREST INCOME |
|||||
INTEREST EARNED
|
60.44
|
300.00
|
-239.56
|
20.1%
|
300.00
|
TOTAL INCOME |
$ 55,716.63 | 63,140.00 | -7,423.37 | 88.2 | |
EXPENSE |
|||||
SITE MANAGEMENT |
|||||
BEAUTIFICATION
|
535.92
|
200.00
|
335.92
|
268.0%
|
200.00
|
CARPENTRY
|
83.09
|
400.00
|
-316.91
|
20.8%
|
250.00
|
COMPOST & SHREDDING
|
1,366.94
|
1,200.00
|
166.94
|
113.9%
|
1,600.00
|
INSURANCE
|
1,657.00
|
2,650.00
|
-993.00
|
62.5%
|
2,300.00
|
EQUIPMENT
|
3,317.00
|
0.00
|
3,317.00
|
-
|
0.00
|
MISC. GARDEN SUPPLIES
|
1,208.16
|
1,200.00
|
8.16
|
100.7%
|
1,200.00
|
ORCHARD
|
249.90
|
400.00
|
-150.10
|
62.5%
|
400.00
|
PEST MANAGEMENT
|
281.90
|
1,100.00
|
-818.10
|
25.6%
|
1,050.00
|
PLUMBING
|
1,257.89
|
1,500.00
|
-242.11
|
83.9%
|
2,000.00
|
PORTABLE
|
0.00
|
3,000.00
|
-3,000.00
|
-
|
2,500.00
|
SECURITY
|
396.06
|
450.00
|
-53.94
|
88.0%
|
450.00
|
TREE MAINTENANCE
|
3,775.00
|
8,000.00
|
-4,225.00
|
47.2%
|
5,000.00
|
GREENHOUSE SUPPLIES
|
646.80
|
1,000.00
|
-353.20
|
64.7%
|
1,000.00
|
ADMINISTRATION |
|||||
CHAIR & BOARD
|
934.46
|
800.00
|
134.46
|
116.8%
|
800.00
|
MEMBERSHIP
|
1,236.42
|
1,600.00
|
-363.58
|
77.3%
|
1,500.00
|
EDUCATION & NEWSLETTER
|
0.00
|
250.00
|
-250.00
|
-
|
250.00
|
POTLUCK & WORKDAY
|
52.55
|
300.00
|
-247.45
|
17.5%
|
300.00
|
OFFICE SUPPLIES
|
294.98
|
0.00
|
294.98
|
-
|
0.00
|
DONATED FUNDS
|
0.00
|
0.00
|
-
|
-
|
0.00
|
PROFESSIONAL SERVICES
|
168.15
|
1,500.00
|
-1,331.85
|
11.2%
|
0.00
|
WEBSITE MODERNIZATION
|
0.00
|
6,000.00
|
-6,000.00
|
-
|
0.00
|
CREDIT CARD PROCESS FEES
|
14.59
|
0.00
|
14.59
|
-
|
0.00
|
UTILITIES |
|||||
D W P - POWER
|
631.28
|
950.00
|
-318.72
|
66.5%
|
900.00
|
D W P - WATER
|
17,614.41
|
32,000.00
|
-14,385.59
|
55.0%
|
35,000.00
|
TELEPHONE
|
873.33
|
1,200.00
|
-326.67
|
72.8%
|
1,200.00
|
TOTAL EXPENSE |
$ 36,595.83 | 65,700.00 | -29,104.17 | 55.7 | |
DIRECTED GIVING |
|||||
INCOME
|
0.00
|
25,000.00
|
-25,000.00
|
-
|
0.00
|
EXPENSE
|
0.00
|
-25,000.00
|
25,000.00
|
-
|
0.00
|
TOTAL DIRECTED GIVING |
$ 0.00 | 0.00 | 0.00 | - | |
RESALE INCOME |
|||||
KEY SALES
|
131.44
|
500.00
|
-368.56
|
26.3%
|
500.00
|
LUMBER SALES
|
990.00
|
2,000.00
|
-1,010.00
|
49.5%
|
2,000.00
|
T-SHIRT SALES
|
920.00
|
750.00
|
170.00
|
122.7%
|
750.00
|
TOTAL RESALE INCOME |
$ 2,041.44 | 3,250.00 | -1,208.56 | 62.8 | |
RESALE EXPENSE |
|||||
KEYS FOR RESALE
|
226.45
|
200.00
|
-26.45
|
113.2%
|
200.00
|
LUMBER FOR RESALE
|
289.49
|
2,000.00
|
1,710.51
|
14.5%
|
2,000.00
|
T-SHIRTS PURCHASES
|
1,362.12
|
500.00
|
-862.12
|
272.4%
|
500.00
|
TOTAL RESALE EXPENSE |
846.18 | 2,700.00 | -1,853.82 | 31.3% | |
NET RESALE INCOME / (EXPENSE) |
1,195.26 | 550.00 | 1,745.26 | ||
NET OPERATING INCOME / (EXPENSE) |
19,120.80 | -2,560.00 | 16,560.80 | ||
2024 ANNUAL SURPLUS / (DEFICIT) |
20,316.06 | -2,010.00 | 18,306.06 | ||
B of A Checking |
32,566.07 | ||||
B of A Savings |
39,873.21 | ||||
First Internet Bank - CD1 |
11,484.99 | ||||
First Internet Bank - CD2 |
8,317.82 | ||||
First Internet Bank - CD3 |
8,272.50 |