Board Meeting Agenda

September 21st, 2024
9:30
OVF

A.  Welcome   Land   Acknowledgement     

B.  Roll call     Attendance     

C.  Request for motion to approve minutes from July 2024

D.  Appointments and votes on vacant positions

F.   Treasurer Report - Budget 2025 - Discussion and possible action

G.   Vote to Confirm Ammended OVF Rules and Regulations

H.   Vote to Confirm New Policy and Rules fo non-member vIsits         

I.     Presentation and Discussion -  Water Project at OVF - James Finlay

J.    Questions and Comments from attending non board members   

K.   CLOSED SESSION - Member use of Pesticide - Discussion and possible action      

 

 

          



 

 

Ocean View Farms 2024 Budget

Category / Description 2024 YTD 2024 Budget Over (Under) FY % YTD 2023 Budget
INCOME
FEES
    MEMBERSHIP FEE
51,038.00
56,465.00
-5,427.00
90.4%
50,000.00
    ASSOCIATE FEE
2,570.00
1,875.00
695.00
137.1%
1,500.00
OTHER INCOME
    RECYCLE
686.19
1,000.00
-313.81
68.6%
1,000.00
    DONATION RECEIVED
162.00
1,000.00
-838.00
16.2%
1,000.00
    GREENHOUSE SALES
1,200.00
2,500.00
-1,300.00
48.0%
2,500.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
60.44
300.00
-239.56
20.1%
300.00
TOTAL INCOME  
 $ 55,716.63 63,140.00 -7,423.37 88.2  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
535.92
200.00
335.92
268.0%
200.00
    CARPENTRY
83.09
400.00
-316.91
20.8%
250.00
    COMPOST & SHREDDING
1,366.94
1,200.00
166.94
113.9%
1,600.00
    INSURANCE
1,657.00
2,650.00
-993.00
62.5%
2,300.00
    EQUIPMENT
3,317.00
0.00
3,317.00
-
0.00
    MISC. GARDEN SUPPLIES
1,208.16
1,200.00
8.16
100.7%
1,200.00
    ORCHARD
249.90
400.00
-150.10
62.5%
400.00
    PEST MANAGEMENT
281.90
1,100.00
-818.10
25.6%
1,050.00
    PLUMBING
1,257.89
1,500.00
-242.11
83.9%
2,000.00
    PORTABLE
0.00
3,000.00
-3,000.00
-
2,500.00
    SECURITY
396.06
450.00
-53.94
88.0%
450.00
    TREE MAINTENANCE
3,775.00
8,000.00
-4,225.00
47.2%
5,000.00
    GREENHOUSE SUPPLIES
646.80
1,000.00
-353.20
64.7%
1,000.00
ADMINISTRATION
    CHAIR & BOARD
934.46
800.00
134.46
116.8%
800.00
    MEMBERSHIP
1,236.42
1,600.00
-363.58
77.3%
1,500.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
250.00
    POTLUCK & WORKDAY
52.55
300.00
-247.45
17.5%
300.00
    OFFICE SUPPLIES
294.98
0.00
294.98
-
0.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
    PROFESSIONAL SERVICES
168.15
1,500.00
-1,331.85
11.2%
0.00
    WEBSITE MODERNIZATION
0.00
6,000.00
-6,000.00
-
0.00
    CREDIT CARD PROCESS FEES
14.59
0.00
14.59
-
0.00
UTILITIES
    D W P - POWER
631.28
950.00
-318.72
66.5%
900.00
    D W P - WATER
17,614.41
32,000.00
-14,385.59
55.0%
35,000.00
    TELEPHONE
873.33
1,200.00
-326.67
72.8%
1,200.00
TOTAL EXPENSE  
 $ 36,595.83 65,700.00 -29,104.17 55.7  
DIRECTED GIVING
    INCOME
0.00
25,000.00
-25,000.00
-
0.00
    EXPENSE
0.00
-25,000.00
25,000.00
-
0.00
TOTAL DIRECTED GIVING  
 $ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
131.44
500.00
-368.56
26.3%
500.00
    LUMBER SALES
990.00
2,000.00
-1,010.00
49.5%
2,000.00
    T-SHIRT SALES
920.00
750.00
170.00
122.7%
750.00
TOTAL RESALE INCOME  
 $ 2,041.44 3,250.00 -1,208.56 62.8  
RESALE EXPENSE
    KEYS FOR RESALE
226.45
200.00
-26.45
113.2%
200.00
    LUMBER FOR RESALE
289.49
2,000.00
1,710.51
14.5%
2,000.00
    T-SHIRTS PURCHASES
1,362.12
500.00
-862.12
272.4%
500.00
TOTAL RESALE EXPENSE
 846.18 2,700.00 -1,853.82 31.3%  
 
NET RESALE INCOME / (EXPENSE)
 1,195.26 550.00 1,745.26    
NET OPERATING INCOME / (EXPENSE)
 19,120.80 -2,560.00 16,560.80    
2024 ANNUAL SURPLUS / (DEFICIT)
 20,316.06 -2,010.00 18,306.06    
 
 
B of A Checking
 32,566.07  
B of A Savings
 39,873.21  
First Internet Bank - CD1
 11,484.99  
First Internet Bank - CD2
 8,317.82  
First Internet Bank - CD3
 8,272.50  
Budget as of: 2024-09-21