Board Meeting Agenda

January 20th, 2024
9:30
OVF

BOARD MEETING AGENDA – July 15, 2023

 

  • Move & second to accept unread the minutes of the May 20, 2023 Board Meeting
    Note: as everyone gives their report, please introduce yourself by your full name for our new board members
  • President’s Report (Donn / Kat)
  • Gardenmaster (Ed / Steve)
  • Treasurer (Carol)
  • Membership Secretary (Lisa)
  • Education Chair (Nina)
  • IP Monitor (Tanya)
  • Phase Reps
    • I Upper (Dean)
    • I Middle (Karen)
    • I Lower  (Les)
    • II Upper (Marie)
    • II Lower (Janet)
    • III Upper (Ron)
    • III Lower (Wendy)
    • IV Upper (Steven)
    • IV Lower (Angie)

Old Business

• New Business

  • Garden Master’s Update

    1. Water system learning tours

    2. New water risers

    3. Row valves replacement project

    4. Locks and keys

    5. Brass on/off hose valves

  • March 2023 Minutes Approval

  • Composting Update

  • Newsletter Update

  • Instagram Live Streaming 

  • Potluck Organizing 

  • Dean Agenda Items

    1. Tree trimming for Upper Phase 1, Plot N18B

    2. Yucca plant removal for Upper Phase 1, Plot N18B

  • Tomato Tasting

 

• Open Discussion

Ocean View Farms 2024 Budget

Category / Description 2024 YTD 2024 Budget Over (Under) FY % YTD 2023 Budget
INCOME
FEES
    MEMBERSHIP FEE
50,680.00
56,465.00
-5,785.00
89.8%
50,000.00
    ASSOCIATE FEE
2,570.00
1,875.00
695.00
137.1%
1,500.00
OTHER INCOME
    RECYCLE
686.19
1,000.00
-313.81
68.6%
1,000.00
    DONATION RECEIVED
162.00
1,000.00
-838.00
16.2%
1,000.00
    GREENHOUSE SALES
1,122.00
2,500.00
-1,378.00
44.9%
2,500.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
0.00
300.00
-300.00
-
300.00
TOTAL INCOME  
 $ 55,220.19 63,140.00 -7,919.81 87.5  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
50.92
200.00
-149.08
25.5%
200.00
    CARPENTRY
83.09
400.00
-316.91
20.8%
250.00
    COMPOST & SHREDDING
388.29
1,200.00
-811.71
32.4%
1,600.00
    INSURANCE
0.00
2,650.00
-2,650.00
-
2,300.00
    EQUIPMENT
0.00
0.00
-
-
0.00
    MISC. GARDEN SUPPLIES
254.46
1,200.00
-945.54
21.2%
1,200.00
    ORCHARD
0.00
400.00
-400.00
-
400.00
    PEST MANAGEMENT
155.53
1,100.00
-944.47
14.1%
1,050.00
    PLUMBING
0.00
1,500.00
-1,500.00
-
2,000.00
    PORTABLE
0.00
3,000.00
-3,000.00
-
2,500.00
    SECURITY
210.17
450.00
-239.83
46.7%
450.00
    TREE MAINTENANCE
0.00
8,000.00
-8,000.00
-
5,000.00
    GREENHOUSE SUPPLIES
0.00
1,000.00
-1,000.00
-
1,000.00
ADMINISTRATION
    CHAIR & BOARD
405.28
800.00
-394.72
50.7%
800.00
    MEMBERSHIP
1,007.15
1,600.00
-592.85
62.9%
1,500.00
    EDUCATION & NEWSLETTER
0.00
250.00
-250.00
-
250.00
    POTLUCK & WORKDAY
13.94
300.00
-286.06
4.6%
300.00
    OFFICE SUPPLIES
0.00
0.00
-
-
0.00
    DONATED FUNDS
0.00
0.00
-
-
0.00
    PROFESSIONAL SERVICES
0.00
1,500.00
-1,500.00
-
0.00
    WEBSITE MODERNIZATION
0.00
6,000.00
-6,000.00
-
0.00
    CREDIT CARD PROCESS FEES
0.00
0.00
-
-
0.00
UTILITIES
    D W P - POWER
0.00
950.00
-950.00
-
900.00
    D W P - WATER
0.00
32,000.00
-32,000.00
-
35,000.00
    TELEPHONE
0.00
1,200.00
-1,200.00
-
1,200.00
TOTAL EXPENSE  
 $ 2,568.83 65,700.00 -63,131.17 3.9  
DIRECTED GIVING
    INCOME
0.00
25,000.00
-25,000.00
-
0.00
    EXPENSE
0.00
-25,000.00
25,000.00
-
0.00
TOTAL DIRECTED GIVING  
 $ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
131.44
500.00
-368.56
26.3%
500.00
    LUMBER SALES
828.00
2,000.00
-1,172.00
41.4%
2,000.00
    T-SHIRT SALES
497.00
750.00
-253.00
66.3%
750.00
TOTAL RESALE INCOME  
 $ 1,456.44 3,250.00 -1,793.56 44.8  
RESALE EXPENSE
    KEYS FOR RESALE
28.33
200.00
171.67
14.2%
200.00
    LUMBER FOR RESALE
289.49
2,000.00
1,710.51
14.5%
2,000.00
    T-SHIRTS PURCHASES
0.00
500.00
500.00
-
500.00
TOTAL RESALE EXPENSE
 317.82 2,700.00 -2,382.18 11.8%  
 
NET RESALE INCOME / (EXPENSE)
 1,138.62 550.00 1,688.62    
NET OPERATING INCOME / (EXPENSE)
 52,651.36 -2,560.00 50,091.36    
2024 ANNUAL SURPLUS / (DEFICIT)
 53,789.98 -2,010.00 51,779.98    
 
 
B of A Checking
 32,566.07  
B of A Savings
 39,873.21  
First Internet Bank - CD1
 11,484.99  
First Internet Bank - CD2
 8,317.82  
First Internet Bank - CD3
 8,272.50  
Budget as of: 2024-01-20

Ocean View Farms 2023 Budget

Category / Description 2023 YTD 2023 Budget Over (Under) FY % YTD 2022 Budget
INCOME
FEES
    MEMBERSHIP FEE
46,077.68
50,000.00
-3,922.32
92.2%
44,600.00
    ASSOCIATE FEE
1,555.00
1,500.00
55.00
103.7%
1,250.00
OTHER INCOME
    RECYCLE
973.28
1,000.00
-26.72
97.3%
1,000.00
    DONATION RECEIVED
15,131.86
1,000.00
14,131.86
1,513.2%
750.00
    GREENHOUSE SALES
2,554.00
2,500.00
54.00
102.2%
2,100.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
351.09
300.00
51.09
117.0%
50.00
TOTAL INCOME  
 $ 66,642.91 56,300.00 10,342.91 118.4  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
44.00
200.00
-156.00
22.0%
200.00
    CARPENTRY
276.80
250.00
26.80
110.7%
200.00
    COMPOST & SHREDDING
1,406.58
1,600.00
-193.42
87.9%
1,600.00
    INSURANCE
2,567.00
2,300.00
267.00
111.6%
2,300.00
    EQUIPMENT
0.00
0.00
-
-
0.00
    MISC. GARDEN SUPPLIES
1,175.57
1,200.00
-24.43
98.0%
1,200.00
    ORCHARD
249.41
400.00
-150.59
62.4%
200.00
    PEST MANAGEMENT
798.93
1,050.00
-251.07
76.1%
1,050.00
    PLUMBING
999.82
2,000.00
-1,000.18
50.0%
1,500.00
    PORTABLE
2,852.28
2,500.00
352.28
114.1%
2,300.00
    SECURITY
390.06
450.00
-59.94
86.7%
450.00
    TREE MAINTENANCE
5,085.00
5,000.00
85.00
101.7%
4,000.00
    GREENHOUSE SUPPLIES
963.12
1,000.00
-36.88
96.3%
700.00
ADMINISTRATION
    CHAIR & BOARD
2,722.82
800.00
1,922.82
340.4%
800.00
    MEMBERSHIP
1,599.92
1,500.00
99.92
106.7%
1,100.00
    EDUCATION & NEWSLETTER
105.81
250.00
-144.19
42.3%
250.00
    POTLUCK & WORKDAY
228.32
300.00
-71.68
76.1%
300.00
    OFFICE SUPPLIES
0.00
0.00
-
-
0.00
    DONATED FUNDS
13,100.00
0.00
13,100.00
-
0.00
    PROFESSIONAL SERVICES
0.00
0.00
-
-
0.00
    WEBSITE MODERNIZATION
0.00
0.00
-
-
0.00
    CREDIT CARD PROCESS FEES
0.00
0.00
-
-
0.00
UTILITIES
    D W P - POWER
984.07
900.00
84.07
109.3%
900.00
    D W P - WATER
24,261.74
35,000.00
-10,738.26
69.3%
32,500.00
    TELEPHONE
1,202.41
1,200.00
2.41
100.2%
1,200.00
TOTAL EXPENSE  
 $ 61,013.66 57,900.00 3,113.66 105.4  
DIRECTED GIVING
    INCOME
0.00
0.00
-
-
0.00
    EXPENSE
0.00
0.00
-
-
0.00
TOTAL DIRECTED GIVING  
 $ 0.00 0.00 0.00 -  
RESALE INCOME
    KEY SALES
118.00
500.00
-382.00
23.6%
150.00
    LUMBER SALES
561.00
2,000.00
-1,439.00
28.1%
750.00
    T-SHIRT SALES
1,291.00
750.00
541.00
172.1%
750.00
TOTAL RESALE INCOME  
 $ 1,970.00 3,250.00 -1,280.00 60.6  
RESALE EXPENSE
    KEYS FOR RESALE
365.42
200.00
-165.42
182.7%
150.00
    LUMBER FOR RESALE
832.01
2,000.00
1,167.99
41.6%
750.00
    T-SHIRTS PURCHASES
1,362.12
500.00
-862.12
272.4%
750.00
TOTAL RESALE EXPENSE
 2,559.55 2,700.00 -140.45 94.8%  
 
NET RESALE INCOME / (EXPENSE)
 -589.55 550.00 -39.55    
NET OPERATING INCOME / (EXPENSE)
 5,629.25 -1,600.00 4,029.25    
2023 ANNUAL SURPLUS / (DEFICIT)
 5,039.70 -1,050.00 3,989.70    
 
 
B of A Checking
 32,566.07  
B of A Savings
 39,873.21  
First Internet Bank - CD1
 11,484.99  
First Internet Bank - CD2
 8,317.82  
First Internet Bank - CD3
 8,272.50  
Budget as of: 2023-12-31