Board Meeting Agenda
January 20th, 2024
9:30
OVF
BOARD MEETING AGENDA – July 15, 2023
- Move & second to accept unread the minutes of the May 20, 2023 Board Meeting
Note: as everyone gives their report, please introduce yourself by your full name for our new board members - President’s Report (Donn / Kat)
- Gardenmaster (Ed / Steve)
- Treasurer (Carol)
- Membership Secretary (Lisa)
- Education Chair (Nina)
- IP Monitor (Tanya)
- Phase Reps
- I Upper (Dean)
- I Middle (Karen)
- I Lower (Les)
- II Upper (Marie)
- II Lower (Janet)
- III Upper (Ron)
- III Lower (Wendy)
- IV Upper (Steven)
- IV Lower (Angie)
Old Business
• New Business
-
Garden Master’s Update
-
Water system learning tours
-
New water risers
-
Row valves replacement project
-
Locks and keys
-
Brass on/off hose valves
-
-
March 2023 Minutes Approval
-
Composting Update
-
Newsletter Update
-
Instagram Live Streaming
-
Potluck Organizing
-
Dean Agenda Items
-
Tree trimming for Upper Phase 1, Plot N18B
-
Yucca plant removal for Upper Phase 1, Plot N18B
-
-
Tomato Tasting
• Open Discussion
Ocean View Farms 2024 Budget
Category / Description | 2024 YTD | 2024 Budget | Over (Under) | FY % YTD | 2023 Budget |
INCOME |
|||||
FEES |
|||||
MEMBERSHIP FEE
|
50,680.00
|
56,465.00
|
-5,785.00
|
89.8%
|
50,000.00
|
ASSOCIATE FEE
|
2,570.00
|
1,875.00
|
695.00
|
137.1%
|
1,500.00
|
OTHER INCOME |
|||||
RECYCLE
|
686.19
|
1,000.00
|
-313.81
|
68.6%
|
1,000.00
|
DONATION RECEIVED
|
162.00
|
1,000.00
|
-838.00
|
16.2%
|
1,000.00
|
GREENHOUSE SALES
|
1,122.00
|
2,500.00
|
-1,378.00
|
44.9%
|
2,500.00
|
CARRYOVER
|
0.00
|
0.00
|
-
|
-
|
0.00
|
INTEREST INCOME |
|||||
INTEREST EARNED
|
0.00
|
300.00
|
-300.00
|
-
|
300.00
|
TOTAL INCOME |
$ 55,220.19 | 63,140.00 | -7,919.81 | 87.5 | |
EXPENSE |
|||||
SITE MANAGEMENT |
|||||
BEAUTIFICATION
|
50.92
|
200.00
|
-149.08
|
25.5%
|
200.00
|
CARPENTRY
|
83.09
|
400.00
|
-316.91
|
20.8%
|
250.00
|
COMPOST & SHREDDING
|
388.29
|
1,200.00
|
-811.71
|
32.4%
|
1,600.00
|
INSURANCE
|
0.00
|
2,650.00
|
-2,650.00
|
-
|
2,300.00
|
EQUIPMENT
|
0.00
|
0.00
|
-
|
-
|
0.00
|
MISC. GARDEN SUPPLIES
|
254.46
|
1,200.00
|
-945.54
|
21.2%
|
1,200.00
|
ORCHARD
|
0.00
|
400.00
|
-400.00
|
-
|
400.00
|
PEST MANAGEMENT
|
155.53
|
1,100.00
|
-944.47
|
14.1%
|
1,050.00
|
PLUMBING
|
0.00
|
1,500.00
|
-1,500.00
|
-
|
2,000.00
|
PORTABLE
|
0.00
|
3,000.00
|
-3,000.00
|
-
|
2,500.00
|
SECURITY
|
210.17
|
450.00
|
-239.83
|
46.7%
|
450.00
|
TREE MAINTENANCE
|
0.00
|
8,000.00
|
-8,000.00
|
-
|
5,000.00
|
GREENHOUSE SUPPLIES
|
0.00
|
1,000.00
|
-1,000.00
|
-
|
1,000.00
|
ADMINISTRATION |
|||||
CHAIR & BOARD
|
405.28
|
800.00
|
-394.72
|
50.7%
|
800.00
|
MEMBERSHIP
|
1,007.15
|
1,600.00
|
-592.85
|
62.9%
|
1,500.00
|
EDUCATION & NEWSLETTER
|
0.00
|
250.00
|
-250.00
|
-
|
250.00
|
POTLUCK & WORKDAY
|
13.94
|
300.00
|
-286.06
|
4.6%
|
300.00
|
OFFICE SUPPLIES
|
0.00
|
0.00
|
-
|
-
|
0.00
|
DONATED FUNDS
|
0.00
|
0.00
|
-
|
-
|
0.00
|
PROFESSIONAL SERVICES
|
0.00
|
1,500.00
|
-1,500.00
|
-
|
0.00
|
WEBSITE MODERNIZATION
|
0.00
|
6,000.00
|
-6,000.00
|
-
|
0.00
|
CREDIT CARD PROCESS FEES
|
0.00
|
0.00
|
-
|
-
|
0.00
|
UTILITIES |
|||||
D W P - POWER
|
0.00
|
950.00
|
-950.00
|
-
|
900.00
|
D W P - WATER
|
0.00
|
32,000.00
|
-32,000.00
|
-
|
35,000.00
|
TELEPHONE
|
0.00
|
1,200.00
|
-1,200.00
|
-
|
1,200.00
|
TOTAL EXPENSE |
$ 2,568.83 | 65,700.00 | -63,131.17 | 3.9 | |
DIRECTED GIVING |
|||||
INCOME
|
0.00
|
25,000.00
|
-25,000.00
|
-
|
0.00
|
EXPENSE
|
0.00
|
-25,000.00
|
25,000.00
|
-
|
0.00
|
TOTAL DIRECTED GIVING |
$ 0.00 | 0.00 | 0.00 | - | |
RESALE INCOME |
|||||
KEY SALES
|
131.44
|
500.00
|
-368.56
|
26.3%
|
500.00
|
LUMBER SALES
|
828.00
|
2,000.00
|
-1,172.00
|
41.4%
|
2,000.00
|
T-SHIRT SALES
|
497.00
|
750.00
|
-253.00
|
66.3%
|
750.00
|
TOTAL RESALE INCOME |
$ 1,456.44 | 3,250.00 | -1,793.56 | 44.8 | |
RESALE EXPENSE |
|||||
KEYS FOR RESALE
|
28.33
|
200.00
|
171.67
|
14.2%
|
200.00
|
LUMBER FOR RESALE
|
289.49
|
2,000.00
|
1,710.51
|
14.5%
|
2,000.00
|
T-SHIRTS PURCHASES
|
0.00
|
500.00
|
500.00
|
-
|
500.00
|
TOTAL RESALE EXPENSE |
317.82 | 2,700.00 | -2,382.18 | 11.8% | |
NET RESALE INCOME / (EXPENSE) |
1,138.62 | 550.00 | 1,688.62 | ||
NET OPERATING INCOME / (EXPENSE) |
52,651.36 | -2,560.00 | 50,091.36 | ||
2024 ANNUAL SURPLUS / (DEFICIT) |
53,789.98 | -2,010.00 | 51,779.98 | ||
B of A Checking |
32,566.07 | ||||
B of A Savings |
39,873.21 | ||||
First Internet Bank - CD1 |
11,484.99 | ||||
First Internet Bank - CD2 |
8,317.82 | ||||
First Internet Bank - CD3 |
8,272.50 |
Budget as of: 2024-01-20
Ocean View Farms 2023 Budget
Category / Description | 2023 YTD | 2023 Budget | Over (Under) | FY % YTD | 2022 Budget |
INCOME |
|||||
FEES |
|||||
MEMBERSHIP FEE
|
46,077.68
|
50,000.00
|
-3,922.32
|
92.2%
|
44,600.00
|
ASSOCIATE FEE
|
1,555.00
|
1,500.00
|
55.00
|
103.7%
|
1,250.00
|
OTHER INCOME |
|||||
RECYCLE
|
973.28
|
1,000.00
|
-26.72
|
97.3%
|
1,000.00
|
DONATION RECEIVED
|
15,131.86
|
1,000.00
|
14,131.86
|
1,513.2%
|
750.00
|
GREENHOUSE SALES
|
2,554.00
|
2,500.00
|
54.00
|
102.2%
|
2,100.00
|
CARRYOVER
|
0.00
|
0.00
|
-
|
-
|
0.00
|
INTEREST INCOME |
|||||
INTEREST EARNED
|
351.09
|
300.00
|
51.09
|
117.0%
|
50.00
|
TOTAL INCOME |
$ 66,642.91 | 56,300.00 | 10,342.91 | 118.4 | |
EXPENSE |
|||||
SITE MANAGEMENT |
|||||
BEAUTIFICATION
|
44.00
|
200.00
|
-156.00
|
22.0%
|
200.00
|
CARPENTRY
|
276.80
|
250.00
|
26.80
|
110.7%
|
200.00
|
COMPOST & SHREDDING
|
1,406.58
|
1,600.00
|
-193.42
|
87.9%
|
1,600.00
|
INSURANCE
|
2,567.00
|
2,300.00
|
267.00
|
111.6%
|
2,300.00
|
EQUIPMENT
|
0.00
|
0.00
|
-
|
-
|
0.00
|
MISC. GARDEN SUPPLIES
|
1,175.57
|
1,200.00
|
-24.43
|
98.0%
|
1,200.00
|
ORCHARD
|
249.41
|
400.00
|
-150.59
|
62.4%
|
200.00
|
PEST MANAGEMENT
|
798.93
|
1,050.00
|
-251.07
|
76.1%
|
1,050.00
|
PLUMBING
|
999.82
|
2,000.00
|
-1,000.18
|
50.0%
|
1,500.00
|
PORTABLE
|
2,852.28
|
2,500.00
|
352.28
|
114.1%
|
2,300.00
|
SECURITY
|
390.06
|
450.00
|
-59.94
|
86.7%
|
450.00
|
TREE MAINTENANCE
|
5,085.00
|
5,000.00
|
85.00
|
101.7%
|
4,000.00
|
GREENHOUSE SUPPLIES
|
963.12
|
1,000.00
|
-36.88
|
96.3%
|
700.00
|
ADMINISTRATION |
|||||
CHAIR & BOARD
|
2,722.82
|
800.00
|
1,922.82
|
340.4%
|
800.00
|
MEMBERSHIP
|
1,599.92
|
1,500.00
|
99.92
|
106.7%
|
1,100.00
|
EDUCATION & NEWSLETTER
|
105.81
|
250.00
|
-144.19
|
42.3%
|
250.00
|
POTLUCK & WORKDAY
|
228.32
|
300.00
|
-71.68
|
76.1%
|
300.00
|
OFFICE SUPPLIES
|
0.00
|
0.00
|
-
|
-
|
0.00
|
DONATED FUNDS
|
13,100.00
|
0.00
|
13,100.00
|
-
|
0.00
|
PROFESSIONAL SERVICES
|
0.00
|
0.00
|
-
|
-
|
0.00
|
WEBSITE MODERNIZATION
|
0.00
|
0.00
|
-
|
-
|
0.00
|
CREDIT CARD PROCESS FEES
|
0.00
|
0.00
|
-
|
-
|
0.00
|
UTILITIES |
|||||
D W P - POWER
|
984.07
|
900.00
|
84.07
|
109.3%
|
900.00
|
D W P - WATER
|
24,261.74
|
35,000.00
|
-10,738.26
|
69.3%
|
32,500.00
|
TELEPHONE
|
1,202.41
|
1,200.00
|
2.41
|
100.2%
|
1,200.00
|
TOTAL EXPENSE |
$ 61,013.66 | 57,900.00 | 3,113.66 | 105.4 | |
DIRECTED GIVING |
|||||
INCOME
|
0.00
|
0.00
|
-
|
-
|
0.00
|
EXPENSE
|
0.00
|
0.00
|
-
|
-
|
0.00
|
TOTAL DIRECTED GIVING |
$ 0.00 | 0.00 | 0.00 | - | |
RESALE INCOME |
|||||
KEY SALES
|
118.00
|
500.00
|
-382.00
|
23.6%
|
150.00
|
LUMBER SALES
|
561.00
|
2,000.00
|
-1,439.00
|
28.1%
|
750.00
|
T-SHIRT SALES
|
1,291.00
|
750.00
|
541.00
|
172.1%
|
750.00
|
TOTAL RESALE INCOME |
$ 1,970.00 | 3,250.00 | -1,280.00 | 60.6 | |
RESALE EXPENSE |
|||||
KEYS FOR RESALE
|
365.42
|
200.00
|
-165.42
|
182.7%
|
150.00
|
LUMBER FOR RESALE
|
832.01
|
2,000.00
|
1,167.99
|
41.6%
|
750.00
|
T-SHIRTS PURCHASES
|
1,362.12
|
500.00
|
-862.12
|
272.4%
|
750.00
|
TOTAL RESALE EXPENSE |
2,559.55 | 2,700.00 | -140.45 | 94.8% | |
NET RESALE INCOME / (EXPENSE) |
-589.55 | 550.00 | -39.55 | ||
NET OPERATING INCOME / (EXPENSE) |
5,629.25 | -1,600.00 | 4,029.25 | ||
2023 ANNUAL SURPLUS / (DEFICIT) |
5,039.70 | -1,050.00 | 3,989.70 | ||
B of A Checking |
32,566.07 | ||||
B of A Savings |
39,873.21 | ||||
First Internet Bank - CD1 |
11,484.99 | ||||
First Internet Bank - CD2 |
8,317.82 | ||||
First Internet Bank - CD3 |
8,272.50 |
Budget as of: 2023-12-31