Board Meeting Agenda

September 26th, 2020
9:30
OVF Meeting Area

A.Move and second to accept unread the minutes from 7/26/20 Board Meeting

B.President’s report

  •  Introduce new Arbitration Facilitator-Lora Cain
  • Request Board approval of Elie El Haber to Arbitration committee
  • The Seed Library of Los Angeles has expressed interest in using our community meeting area once a month on Saturday afternoons while they can not use their usual space at The Learning Garden

C.Officers’ Report

  • Treasurer
  • Garden Master
  • Membership Secretary
  • Education Secretary
  • Independent Project Monitor
  • Phase Reps

D. Old Business ( motions with public comments permitted-max 2 minutes per speaker )

E. New Business ( motions with public comments permitted-max 2 minutes per speaker)

-Motion to ban wild fennel (Foeniculum vulgare) from the OVF with the following terms:
1. Wild fennel is to be removed from members’ plot by January 1, 2021. Removal includes digging
out the fennel’s root ball and tap roots.
2. A member may make a request to the Phase Rep for assistance with removal of wild fennel in
their plot and the Phase Rep is authorized to use Garden Angels to help dig out the fennel. If no Garden
Angel assistance is available, the member may request a limited extension of time for removal of fennel
root balls, but must have all above ground fennel cut down and removed by January 1, 2021.
3. Bulbing fennel and bronze fennel are not included in the wild fennel ban.

 

-Motion to reduce the number of community hours given by 1/2  for 2020

Suky Lee, the IP Monitor, has requested that  IP hours be reduced for 2020 just as  community hours for plots have been reduced

F. Next Board Meeting  November 21st, 2020

G. Request for move and second to adjourn

Ocean View Farms 2020 Budget

Category / Description 2020 YTD 2020 Budget Over (Under) FY % YTD 2019 Budget
INCOME
FEES
    MEMBERSHIP FEE
45,057.95
44,600.00
457.95
101.0%
44,900.00
    ASSOCIATE FEE
1,540.00
1,200.00
340.00
128.3%
1,300.00
OTHER INCOME
    RECYCLE
423.19
1,600.00
-1,176.81
26.4%
2,000.00
    DONATION RECEIVED
822.21
750.00
72.21
109.6%
750.00
    GREENHOUSE SALES
1,215.00
2,000.00
-785.00
60.8%
1,900.00
    CARRYOVER
0.00
3,000.00
-3,000.00
-
0.00
INTEREST INCOME
    INTEREST EARNED
320.43
50.00
270.43
640.9%
200.00
TOTAL INCOME  
$ 49,378.78 53,200.00 -3,821.22 92.8  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY
0.00
200.00
-200.00
-
200.00
    COMPOST & SHREDDING
821.53
1,500.00
-678.47
54.8%
1,500.00
    INSURANCE
2,235.00
2,300.00
-65.00
97.2%
2,250.00
    MISC. GARDEN SUPPLIES
795.99
1,200.00
-404.01
66.3%
1,100.00
    ORCHARD
5.83
450.00
-444.17
1.3%
400.00
    PEST MANAGEMENT
993.64
1,050.00
-56.36
94.6%
1,050.00
    PLUMBING
5,674.58
900.00
4,774.58
630.5%
800.00
    PORTABLE
2,125.45
2,300.00
-174.55
92.4%
2,150.00
    SECURITY
625.83
450.00
175.83
139.1%
450.00
    TREE MAINTENANCE
4,150.00
3,500.00
650.00
118.6%
3,000.00
    GREENHOUSE SUPPLIES
342.53
700.00
-357.47
48.9%
600.00
ADMINISTRATION
    CHAIR & BOARD
561.38
800.00
-238.62
70.2%
800.00
    MEMBERSHIP
993.18
1,100.00
-106.82
90.3%
1,100.00
    EDUCATION & NEWSLETTER
215.92
850.00
-634.08
25.4%
850.00
    POTLUCK & WORKDAY
300.44
800.00
-499.56
37.6%
800.00
    DONATED FUNDS
1,011.72
0.00
1,011.72
-
0.00
UTILITIES
    D W P - POWER
600.69
1,200.00
-599.31
50.1%
1,000.00
    D W P - WATER
17,959.55
32,500.00
-14,540.45
55.3%
31,700.00
    TELEPHONE
769.56
1,200.00
-430.44
64.1%
1,100.00
TOTAL EXPENSE  
$ 40,182.82 53,200.00 -13,017.18 75.5  
RESALE INCOME
    KEY SALES
60.00
150.00
-90.00
40.0%
150.00
    LUMBER SALES
350.00
750.00
-400.00
46.7%
750.00
    T-SHIRT SALES
307.00
750.00
-443.00
40.9%
750.00
TOTAL RESALE INCOME  
$ 717.00 1,650.00 -933.00 43.5  
RESALE EXPENSE
    KEYS FOR RESALE
46.00
150.00
104.00
30.7%
150.00
    LUMBER FOR RESALE
732.49
750.00
17.51
97.7%
750.00
    T-SHIRTS PURCHASES
1,046.88
750.00
-296.88
139.6%
750.00
TOTAL RESALE EXPENSE
1,825.37 1,650.00 175.37 110.6%  
 
NET RESALE INCOME / (EXPENSE)
-1,108.37 0.00 -1,108.37    
NET OPERATING INCOME / (EXPENSE)
9,195.96 0.00 9,195.96    
2020 ANNUAL SURPLUS / (DEFICIT)
8,087.59 0.00 8,087.59    
 
 
B of A Checking
44,009.33  
B of A Savings
20,010.32  
First Internet Bank - CD1
10,217.14  
First Internet Bank - CD2
7,868.42  
First Internet Bank - CD3
7,557.18  
Budget as of: 2020-09-26