Board Meeting Agenda

February 29th, 2020
12:30 PM
OVF

  1. Move and second to accept unread the minutes of 1/07/2020 Board meeting.
     
  2. President’s Report ( 5 minutes )
    1. 2020 elections: President, Treasurer, Recording Secretary, Education Chair, Lower and Middle phase reps
       
  3. Officer's Reports ( 15 minutes )
    1. Treasurer’s report
    2. Garden Master’s report
    3. Vice-president's report
    4. Membership Secretary’s report
    5. Education Secretary’s report
    6. Independent Project Monitor report
    7. Phase Rep reports
       
  4. Old Business (MOTIONS with PUBLIC COMMENTS PERMITTED [Max. 2 minutes per speaker])
     
  5. New Business (MOTIONS with PUBLIC COMMENTS PERMITTED [Max. 2 minutes per speaker])
        
    1. Motion - Due to Pamela Brissette's acceptence into nursing school and subsequent resignation from the Phase Two Upper Phase Representative position, Chair Frank Harris seeks a motion and second to accept the apppointment of Marie Green (Phase 1M - Plot E6) to fulfill the reminder of Pamela's term, lasting until the OVF general elections in April of 2021. 
    2. Motion - In order to expand our community contributions to the OVF Donates program, convert some unused portions of two Independent Projects (one just west of the tractor shed, one just south of the greenhouse ) into areas dedicated to growing produce for OVF Donates (similiar to the existing small area just west of the blue cistern, at the top of phase, three next to gate #5.)
    3. Motion - (Contingent upon passage of motion in item 2, above) In order to expand our contribution within the Mar Vista and surrounding community, approve a pilot program to be re-evaluated in one year, that allows up to four high school students to participate in the upkeep of newly created OVF Donate parcels, under the supervison of OVF member Frank Harris, upon completion of appropriate waivers. Draft non-member waiver, included here.
    4. Motion - Approve the submission of a $5000 Food Garden Grant application.  View (Draft) application 
  6. Future Agenda Items (2 minutes)
  7. Next General Meeting April 11th, 2020
  8. Next Board Meeting: May 16th , 2020
  9. Request for move and second to adjourn

 

 

"Don't cry because it's over. Smile because it happened." — Theodor Geisel

Ocean View Farms 2020 Budget

Category / Description 2020 YTD 2020 Budget Over (Under) FY % YTD 2019 Budget
INCOME
FEES
    MEMBERSHIP FEE
44,002.00
44,600.00
-598.00
98.7%
44,900.00
    ASSOCIATE FEE
1,210.00
1,200.00
10.00
100.8%
1,300.00
OTHER INCOME
    RECYCLE
355.04
1,600.00
-1,244.96
22.2%
2,000.00
    DONATION RECEIVED
680.65
750.00
-69.35
90.8%
750.00
    GREENHOUSE SALES
307.00
2,000.00
-1,693.00
15.4%
1,900.00
    CARRYOVER
0.00
3,000.00
-3,000.00
-
0.00
INTEREST INCOME
    INTEREST EARNED
0.81
50.00
-49.19
1.6%
200.00
TOTAL INCOME  
$ 46,555.50 53,200.00 -6,644.50 87.5  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY
0.00
200.00
-200.00
-
200.00
    COMPOST & SHREDDING
46.29
1,500.00
-1,453.71
3.1%
1,500.00
    INSURANCE
0.00
2,300.00
-2,300.00
-
2,250.00
    MISC. GARDEN SUPPLIES
654.66
1,200.00
-545.34
54.6%
1,100.00
    ORCHARD
5.83
450.00
-444.17
1.3%
400.00
    PEST MANAGEMENT
323.37
1,050.00
-726.63
30.8%
1,050.00
    PLUMBING
4,369.00
900.00
3,469.00
485.4%
800.00
    PORTABLE
0.00
2,300.00
-2,300.00
-
2,150.00
    SECURITY
37.42
450.00
-412.58
8.3%
450.00
    TREE MAINTENANCE
450.00
3,500.00
-3,050.00
12.9%
3,000.00
    GREENHOUSE SUPPLIES
119.32
700.00
-580.68
17.0%
600.00
ADMINISTRATION
    CHAIR & BOARD
489.71
800.00
-310.29
61.2%
800.00
    MEMBERSHIP
987.20
1,100.00
-112.80
89.7%
1,100.00
    EDUCATION & NEWSLETTER
0.00
850.00
-850.00
-
850.00
    POTLUCK & WORKDAY
156.88
800.00
-643.12
19.6%
800.00
    DONATED FUNDS
986.60
0.00
986.60
-
0.00
UTILITIES
    D W P - POWER
154.74
1,200.00
-1,045.26
12.9%
1,000.00
    D W P - WATER
2,196.67
32,500.00
-30,303.33
6.8%
31,700.00
    TELEPHONE
194.53
1,200.00
-1,005.47
16.2%
1,100.00
TOTAL EXPENSE  
$ 11,172.22 53,200.00 -42,027.78 21.0  
RESALE INCOME
    KEY SALES
28.00
150.00
-122.00
18.7%
150.00
    LUMBER SALES
60.00
750.00
-690.00
8.0%
750.00
    T-SHIRT SALES
210.00
750.00
-540.00
28.0%
750.00
TOTAL RESALE INCOME  
$ 298.00 1,650.00 -1,352.00 18.1  
RESALE EXPENSE
    KEYS FOR RESALE
18.15
150.00
131.85
12.1%
150.00
    LUMBER FOR RESALE
0.00
750.00
750.00
-
750.00
    T-SHIRTS PURCHASES
1,046.88
750.00
-296.88
139.6%
750.00
TOTAL RESALE EXPENSE
1,065.03 1,650.00 -584.97 64.5%  
 
NET RESALE INCOME / (EXPENSE)
-767.03 0.00 -767.03    
NET OPERATING INCOME / (EXPENSE)
35,383.28 0.00 35,383.28    
2020 ANNUAL SURPLUS / (DEFICIT)
34,616.25 0.00 34,616.25    
 
 
B of A Checking
74,557.56  
B of A Savings
20,007.63  
First Internet Bank - CD1
10,217.14  
First Internet Bank - CD2
7,847.25  
First Internet Bank - CD3
7,557.18  
Budget as of: 2020-02-29

Ocean View Farms 2019 Budget

Category / Description 2019 YTD 2019 Budget Over (Under) FY % YTD 2018 Budget
INCOME
FEES
    MEMBERSHIP FEE
45,501.00
44,900.00
601.00
101.3%
38,500.00
    ASSOCIATE FEE
1,403.00
1,300.00
103.00
107.9%
1,300.00
OTHER INCOME
    RECYCLE
2,192.57
2,000.00
192.57
109.6%
2,200.00
    DONATION RECEIVED
10,651.40
750.00
9,901.40
1,420.2%
1,000.00
    GREENHOUSE SALES
3,760.00
1,900.00
1,860.00
197.9%
1,500.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
162.43
200.00
-37.57
81.2%
50.00
TOTAL INCOME  
$ 63,670.40 51,050.00 12,620.40 124.7  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
100.00
200.00
-100.00
50.0%
200.00
    CARPENTRY
0.00
200.00
-200.00
-
200.00
    COMPOST & SHREDDING
2,664.45
1,500.00
1,164.45
177.6%
1,250.00
    INSURANCE
2,235.00
2,250.00
-15.00
99.3%
2,250.00
    MISC. GARDEN SUPPLIES
1,306.26
1,100.00
206.26
118.8%
800.00
    ORCHARD
436.41
400.00
36.41
109.1%
400.00
    PEST MANAGEMENT
1,233.46
1,050.00
183.46
117.5%
1,050.00
    PLUMBING
6,046.12
800.00
5,246.12
755.8%
575.00
    PORTABLE
2,125.45
2,150.00
-24.55
98.9%
2,125.00
    SECURITY
523.73
450.00
73.73
116.4%
400.00
    TREE MAINTENANCE
4,450.00
3,000.00
1,450.00
148.3%
3,000.00
    GREENHOUSE SUPPLIES
859.82
600.00
259.82
143.3%
600.00
ADMINISTRATION
    CHAIR & BOARD
908.20
800.00
108.20
113.5%
750.00
    MEMBERSHIP
1,155.45
1,100.00
55.45
105.0%
750.00
    EDUCATION & NEWSLETTER
742.18
850.00
-107.82
87.3%
850.00
    POTLUCK & WORKDAY
666.71
800.00
-133.29
83.3%
800.00
    DONATED FUNDS
3,714.51
0.00
3,714.51
-
2,500.00
UTILITIES
    D W P - POWER
1,083.07
1,000.00
83.07
108.3%
1,000.00
    D W P - WATER
24,408.50
31,700.00
-7,291.50
77.0%
25,500.00
    TELEPHONE
1,342.59
1,100.00
242.59
122.1%
1,050.00
TOTAL EXPENSE  
$ 56,001.91 51,050.00 4,951.91 109.7  
RESALE INCOME
    KEY SALES
195.00
150.00
45.00
130.0%
100.00
    LUMBER SALES
880.00
750.00
130.00
117.3%
750.00
    T-SHIRT SALES
520.00
750.00
-230.00
69.3%
750.00
TOTAL RESALE INCOME  
$ 1,595.00 1,650.00 -55.00 96.7  
RESALE EXPENSE
    KEYS FOR RESALE
206.22
150.00
-56.22
137.5%
100.00
    LUMBER FOR RESALE
926.62
750.00
-176.62
123.5%
750.00
    T-SHIRTS PURCHASES
0.00
750.00
750.00
-
750.00
TOTAL RESALE EXPENSE
1,132.84 1,650.00 -517.16 68.7%  
 
NET RESALE INCOME / (EXPENSE)
462.16 0.00 462.16    
NET OPERATING INCOME / (EXPENSE)
7,668.49 0.00 7,668.49    
2019 ANNUAL SURPLUS / (DEFICIT)
8,130.65 0.00 8,130.65    
 
 
B of A Checking
74,557.56  
B of A Savings
20,007.63  
First Internet Bank - CD1
10,217.14  
First Internet Bank - CD2
7,847.25  
First Internet Bank - CD3
7,557.18  
Budget as of: 2019-12-31