General Meeting Agenda

February 8th, 2020
1:00 PM
OVF Meeting Area

A. Request for move & 2nd to accept unread the minutes of 12/14/2019 general meeting

B. Thanks to Pot Luck coordinator ( ) and Work Day Supervisor ( ) and Crew

C. Announcements (10 minutes)

  • Welcome
  • 2020 Tomato-bration - Saturday, March 21 - Sunday, March 22 - Contact Andy to volunteer
  • Seed Starting Class - Saturday, February 29, 9:30 AM (Sign-ups required, space limited) 
  • OVF 2020 Elections - President, treasurer, recording secretary, education chair, middle and lower phase representatives
  • Pine Tree Chats - Saturday, February 15, 10:00 AM - Sunday, February 16, 11:00 AM
  • Row valves

D. New Business

E. Old Business

F. Public Comments (2 minutes per speaker)

G. Next Board Meeting: March 21, 2020

H. Next general Meeting: April 11, 2020

I. OVF T-shirts 

J. Request for motion and second to adjourn

"You can't go back and change the beginning, but you can start where you are and change the ending." — C.S. Lewis

Ocean View Farms 2020 Budget

Category / Description 2020 YTD 2020 Budget Over (Under) FY % YTD 2019 Budget
INCOME
FEES
    MEMBERSHIP FEE
44,266.00
44,600.00
-334.00
99.3%
44,900.00
    ASSOCIATE FEE
1,340.00
1,200.00
140.00
111.7%
1,300.00
OTHER INCOME
    RECYCLE
228.54
1,600.00
-1,371.46
14.3%
2,000.00
    DONATION RECEIVED
682.81
750.00
-67.19
91.0%
750.00
    GREENHOUSE SALES
307.00
2,000.00
-1,693.00
15.4%
1,900.00
    CARRYOVER
0.00
3,000.00
-3,000.00
-
0.00
INTEREST INCOME
    INTEREST EARNED
0.39
50.00
-49.61
0.8%
200.00
TOTAL INCOME  
$ 46,824.74 53,200.00 -6,375.26 88.0  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY
0.00
200.00
-200.00
-
200.00
    COMPOST & SHREDDING
137.67
1,500.00
-1,362.33
9.2%
1,500.00
    INSURANCE
0.00
2,300.00
-2,300.00
-
2,250.00
    MISC. GARDEN SUPPLIES
654.66
1,200.00
-545.34
54.6%
1,100.00
    ORCHARD
5.83
450.00
-444.17
1.3%
400.00
    PEST MANAGEMENT
582.34
1,050.00
-467.66
55.5%
1,050.00
    PLUMBING
4,402.34
900.00
3,502.34
489.1%
800.00
    PORTABLE
0.00
2,300.00
-2,300.00
-
2,150.00
    SECURITY
194.05
450.00
-255.95
43.1%
450.00
    TREE MAINTENANCE
450.00
3,500.00
-3,050.00
12.9%
3,000.00
    GREENHOUSE SUPPLIES
0.00
700.00
-700.00
-
600.00
ADMINISTRATION
    CHAIR & BOARD
489.71
800.00
-310.29
61.2%
800.00
    MEMBERSHIP
998.50
1,100.00
-101.50
90.8%
1,100.00
    EDUCATION & NEWSLETTER
0.00
850.00
-850.00
-
850.00
    POTLUCK & WORKDAY
133.71
800.00
-666.29
16.7%
800.00
    DONATED FUNDS
986.60
0.00
986.60
-
0.00
UTILITIES
    D W P - POWER
82.51
1,200.00
-1,117.49
6.9%
1,000.00
    D W P - WATER
679.06
32,500.00
-31,820.94
2.1%
31,700.00
    TELEPHONE
95.71
1,200.00
-1,104.29
8.0%
1,100.00
TOTAL EXPENSE  
$ 9,892.69 53,200.00 -43,307.31 18.6  
RESALE INCOME
    KEY SALES
36.00
150.00
-114.00
24.0%
150.00
    LUMBER SALES
60.00
750.00
-690.00
8.0%
750.00
    T-SHIRT SALES
210.00
750.00
-540.00
28.0%
750.00
TOTAL RESALE INCOME  
$ 306.00 1,650.00 -1,344.00 18.5  
RESALE EXPENSE
    KEYS FOR RESALE
46.00
150.00
104.00
30.7%
150.00
    LUMBER FOR RESALE
0.00
750.00
750.00
-
750.00
    T-SHIRTS PURCHASES
1,046.88
750.00
-296.88
139.6%
750.00
TOTAL RESALE EXPENSE
1,092.88 1,650.00 -557.12 66.2%  
 
NET RESALE INCOME / (EXPENSE)
-786.88 0.00 -786.88    
NET OPERATING INCOME / (EXPENSE)
26,252.48 0.00 26,252.48    
2020 ANNUAL SURPLUS / (DEFICIT)
25,465.60 0.00 25,465.60    
 
 
B of A Checking
63,687.09  
B of A Savings
20,010.32  
First Internet Bank - CD1
10,217.14  
First Internet Bank - CD2
7,868.42  
First Internet Bank - CD3
7,557.18  
Budget as of: 2020-02-08

Ocean View Farms 2019 Budget

Category / Description 2019 YTD 2019 Budget Over (Under) FY % YTD 2018 Budget
INCOME
FEES
    MEMBERSHIP FEE
45,501.00
44,900.00
601.00
101.3%
38,500.00
    ASSOCIATE FEE
1,403.00
1,300.00
103.00
107.9%
1,300.00
OTHER INCOME
    RECYCLE
2,066.07
2,000.00
66.07
103.3%
2,200.00
    DONATION RECEIVED
10,633.56
750.00
9,883.56
1,417.8%
1,000.00
    GREENHOUSE SALES
3,760.00
1,900.00
1,860.00
197.9%
1,500.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
162.01
200.00
-37.99
81.0%
50.00
TOTAL INCOME  
$ 63,425.64 51,050.00 12,475.64 124.4  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
100.00
200.00
-100.00
50.0%
200.00
    CARPENTRY
0.00
200.00
-200.00
-
200.00
    COMPOST & SHREDDING
2,664.45
1,500.00
1,164.45
177.6%
1,250.00
    INSURANCE
2,235.00
2,250.00
-15.00
99.3%
2,250.00
    MISC. GARDEN SUPPLIES
1,306.26
1,100.00
206.26
118.8%
800.00
    ORCHARD
436.41
400.00
36.41
109.1%
400.00
    PEST MANAGEMENT
1,233.46
1,050.00
183.46
117.5%
1,050.00
    PLUMBING
6,046.42
800.00
5,246.42
755.8%
575.00
    PORTABLE
2,125.45
2,150.00
-24.55
98.9%
2,125.00
    SECURITY
523.73
450.00
73.73
116.4%
400.00
    TREE MAINTENANCE
4,450.00
3,000.00
1,450.00
148.3%
3,000.00
    GREENHOUSE SUPPLIES
740.50
600.00
140.50
123.4%
600.00
ADMINISTRATION
    CHAIR & BOARD
908.20
800.00
108.20
113.5%
750.00
    MEMBERSHIP
1,155.45
1,100.00
55.45
105.0%
750.00
    EDUCATION & NEWSLETTER
742.18
850.00
-107.82
87.3%
850.00
    POTLUCK & WORKDAY
643.54
800.00
-156.46
80.4%
800.00
    DONATED FUNDS
3,714.51
0.00
3,714.51
-
2,500.00
UTILITIES
    D W P - POWER
1,010.84
1,000.00
10.84
101.1%
1,000.00
    D W P - WATER
22,890.89
31,700.00
-8,809.11
72.2%
25,500.00
    TELEPHONE
1,243.77
1,100.00
143.77
113.1%
1,050.00
TOTAL EXPENSE  
$ 54,171.06 51,050.00 3,121.06 106.1  
RESALE INCOME
    KEY SALES
195.00
150.00
45.00
130.0%
100.00
    LUMBER SALES
880.00
750.00
130.00
117.3%
750.00
    T-SHIRT SALES
520.00
750.00
-230.00
69.3%
750.00
TOTAL RESALE INCOME  
$ 1,595.00 1,650.00 -55.00 96.7  
RESALE EXPENSE
    KEYS FOR RESALE
206.22
150.00
-56.22
137.5%
100.00
    LUMBER FOR RESALE
926.62
750.00
-176.62
123.5%
750.00
    T-SHIRTS PURCHASES
0.00
750.00
750.00
-
750.00
TOTAL RESALE EXPENSE
1,132.84 1,650.00 -517.16 68.7%  
 
NET RESALE INCOME / (EXPENSE)
462.16 0.00 462.16    
NET OPERATING INCOME / (EXPENSE)
-44,354.32 0.00 -44,354.32    
2019 ANNUAL SURPLUS / (DEFICIT)
-43,892.16 0.00 -43,892.16    
 
 
B of A Checking
63,687.09  
B of A Savings
20,010.32  
First Internet Bank - CD1
10,217.14  
First Internet Bank - CD2
7,868.42  
First Internet Bank - CD3
7,557.18  
Budget as of: 2019-12-31