Board Meeting Agenda

January 7th, 2020
6:30 PM
Off-site

(This entire meeting will be held in Executive Session)

  1. Move and second to accept unread the minutes of 11/16/2019 Board meeting.
     
  2. President’s Report ( 5 minutes )
    1. 2020 elections: President, Treasurer, Recording Secretary, Education Chair, Lower and Middle phase reps
       
  3. Officer's Reports ( 15 minutes )
    1. Treasurer’s report
    2. Garden Master’s report
    3. Vice-president's report
    4. Membership Secretary’s report
    5. Education Secretary’s report
    6. Independent Project Monitor report
    7. Phase Rep reports
       
  4. Old Business (MOTIONS with PUBLIC COMMENTS PERMITTED [Max. 2 minutes per speaker])
     
  5. New Business (MOTIONS with PUBLIC COMMENTS PERMITTED [Max. 2 minutes per speaker])
        
    1. Round table 
       
  6. Future Agenda Items (2 minutes)
    1. Bi-annual mandatory member meetings
  7. Next General Meeting February 15th, 2020
  8. Next Board Meeting: March 21st, 2020
  9. Request for move and second to adjourn

 

 

"It has been my experience that folks who have no vices have very few virtues." — Abraham Lincoln

Ocean View Farms 2020 Budget

Category / Description 2020 YTD 2020 Budget Over (Under) FY % YTD 2019 Budget
INCOME
FEES
    MEMBERSHIP FEE
44,750.00
44,600.00
150.00
100.3%
44,900.00
    ASSOCIATE FEE
1,470.00
1,200.00
270.00
122.5%
1,300.00
OTHER INCOME
    RECYCLE
228.54
1,600.00
-1,371.46
14.3%
2,000.00
    DONATION RECEIVED
682.81
750.00
-67.19
91.0%
750.00
    GREENHOUSE SALES
0.00
2,000.00
-2,000.00
-
1,900.00
    CARRYOVER
0.00
3,000.00
-3,000.00
-
0.00
INTEREST INCOME
    INTEREST EARNED
0.00
50.00
-50.00
-
200.00
TOTAL INCOME  
$ 47,131.35 53,200.00 -6,068.65 88.6  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
0.00
200.00
-200.00
-
200.00
    CARPENTRY
0.00
200.00
-200.00
-
200.00
    COMPOST & SHREDDING
369.65
1,500.00
-1,130.35
24.6%
1,500.00
    INSURANCE
0.00
2,300.00
-2,300.00
-
2,250.00
    MISC. GARDEN SUPPLIES
846.93
1,200.00
-353.07
70.6%
1,100.00
    ORCHARD
5.83
450.00
-444.17
1.3%
400.00
    PEST MANAGEMENT
862.72
1,050.00
-187.28
82.2%
1,050.00
    PLUMBING
662.47
900.00
-237.53
73.6%
800.00
    PORTABLE
0.00
2,300.00
-2,300.00
-
2,150.00
    SECURITY
351.66
450.00
-98.34
78.1%
450.00
    TREE MAINTENANCE
0.00
3,500.00
-3,500.00
-
3,000.00
    GREENHOUSE SUPPLIES
132.53
700.00
-567.47
18.9%
600.00
ADMINISTRATION
    CHAIR & BOARD
360.47
800.00
-439.53
45.1%
800.00
    MEMBERSHIP
1,023.58
1,100.00
-76.42
93.1%
1,100.00
    EDUCATION & NEWSLETTER
0.00
850.00
-850.00
-
850.00
    POTLUCK & WORKDAY
259.30
800.00
-540.70
32.4%
800.00
    DONATED FUNDS
791.21
0.00
791.21
-
0.00
UTILITIES
    D W P - POWER
0.00
1,200.00
-1,200.00
-
1,000.00
    D W P - WATER
0.00
32,500.00
-32,500.00
-
31,700.00
    TELEPHONE
0.00
1,200.00
-1,200.00
-
1,100.00
TOTAL EXPENSE  
$ 5,666.35 53,200.00 -47,533.65 10.7  
RESALE INCOME
    KEY SALES
51.00
150.00
-99.00
34.0%
150.00
    LUMBER SALES
140.00
750.00
-610.00
18.7%
750.00
    T-SHIRT SALES
262.00
750.00
-488.00
34.9%
750.00
TOTAL RESALE INCOME  
$ 453.00 1,650.00 -1,197.00 27.5  
RESALE EXPENSE
    KEYS FOR RESALE
46.00
150.00
104.00
30.7%
150.00
    LUMBER FOR RESALE
0.00
750.00
750.00
-
750.00
    T-SHIRTS PURCHASES
1,046.88
750.00
-296.88
139.6%
750.00
TOTAL RESALE EXPENSE
1,092.88 1,650.00 -557.12 66.2%  
 
NET RESALE INCOME / (EXPENSE)
-639.88 0.00 -639.88    
NET OPERATING INCOME / (EXPENSE)
41,465.00 0.00 41,465.00    
2020 ANNUAL SURPLUS / (DEFICIT)
40,825.12 0.00 40,825.12    
 
 
B of A Checking
47,391.60  
B of A Savings
20,010.32  
First Internet Bank - CD1
10,217.14  
First Internet Bank - CD2
7,868.42  
First Internet Bank - CD3
7,557.18  
Budget as of: 2020-01-07

Ocean View Farms 2019 Budget

Category / Description 2019 YTD 2019 Budget Over (Under) FY % YTD 2018 Budget
INCOME
FEES
    MEMBERSHIP FEE
45,501.00
44,900.00
601.00
101.3%
38,500.00
    ASSOCIATE FEE
1,403.00
1,300.00
103.00
107.9%
1,300.00
OTHER INCOME
    RECYCLE
2,066.07
2,000.00
66.07
103.3%
2,200.00
    DONATION RECEIVED
10,633.56
750.00
9,883.56
1,417.8%
1,000.00
    GREENHOUSE SALES
3,453.00
1,900.00
1,553.00
181.7%
1,500.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
161.62
200.00
-38.38
80.8%
50.00
TOTAL INCOME  
$ 63,218.25 51,050.00 12,168.25 123.8  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
100.00
200.00
-100.00
50.0%
200.00
    CARPENTRY
0.00
200.00
-200.00
-
200.00
    COMPOST & SHREDDING
2,664.45
1,500.00
1,164.45
177.6%
1,250.00
    INSURANCE
2,235.00
2,250.00
-15.00
99.3%
2,250.00
    MISC. GARDEN SUPPLIES
1,294.79
1,100.00
194.79
117.7%
800.00
    ORCHARD
436.41
400.00
36.41
109.1%
400.00
    PEST MANAGEMENT
1,233.46
1,050.00
183.46
117.5%
1,050.00
    PLUMBING
2,054.73
800.00
1,254.73
256.8%
575.00
    PORTABLE
2,125.45
2,150.00
-24.55
98.9%
2,125.00
    SECURITY
523.73
450.00
73.73
116.4%
400.00
    TREE MAINTENANCE
4,000.00
3,000.00
1,000.00
133.3%
3,000.00
    GREENHOUSE SUPPLIES
740.50
600.00
140.50
123.4%
600.00
ADMINISTRATION
    CHAIR & BOARD
768.20
800.00
-31.80
96.0%
750.00
    MEMBERSHIP
1,155.45
1,100.00
55.45
105.0%
750.00
    EDUCATION & NEWSLETTER
742.18
850.00
-107.82
87.3%
850.00
    POTLUCK & WORKDAY
643.54
800.00
-156.46
80.4%
800.00
    DONATED FUNDS
3,519.12
0.00
3,519.12
-
2,500.00
UTILITIES
    D W P - POWER
928.33
1,000.00
-71.67
92.8%
1,000.00
    D W P - WATER
22,211.83
31,700.00
-9,488.17
70.1%
25,500.00
    TELEPHONE
1,148.06
1,100.00
48.06
104.4%
1,050.00
TOTAL EXPENSE  
$ 48,525.23 51,050.00 -2,524.77 95.1  
RESALE INCOME
    KEY SALES
195.00
150.00
45.00
130.0%
100.00
    LUMBER SALES
880.00
750.00
130.00
117.3%
750.00
    T-SHIRT SALES
520.00
750.00
-230.00
69.3%
750.00
TOTAL RESALE INCOME  
$ 1,595.00 1,650.00 -55.00 96.7  
RESALE EXPENSE
    KEYS FOR RESALE
206.22
150.00
-56.22
137.5%
100.00
    LUMBER FOR RESALE
926.62
750.00
-176.62
123.5%
750.00
    T-SHIRTS PURCHASES
0.00
750.00
750.00
-
750.00
TOTAL RESALE EXPENSE
1,132.84 1,650.00 -517.16 68.7%  
 
NET RESALE INCOME / (EXPENSE)
462.16 0.00 462.16    
NET OPERATING INCOME / (EXPENSE)
14,693.02 0.00 14,693.02    
2019 ANNUAL SURPLUS / (DEFICIT)
15,155.18 0.00 15,155.18    
 
 
B of A Checking
47,391.60  
B of A Savings
20,010.32  
First Internet Bank - CD1
10,217.14  
First Internet Bank - CD2
7,868.42  
First Internet Bank - CD3
7,557.18  
Budget as of: 2019-12-31