Board Meeting Agenda

January 8th, 2019
6:30 PM
Off-site

  1. Move and second to accept unread the minutes of 11/17/2018 Board meeting.
     
  2. President’s Report ( 5 minutes )
    1. 2019 elections: Garden Master, VP, IP, Membership, Upper phase reps
       
  3. Officer's Reports ( 15 minutes )
    1. Treasurer’s report
    2. Garden Master’s report
    3. Vice-president's report
    4. Membership Secretary’s report
    5. Education Secretary’s report
    6. Independent Project Monitor report
    7. Phase Rep reports
       
  4. Old Business (MOTIONS with PUBLIC COMMENTS PERMITTED [Max. 2 minutes per speaker])
     
  5. New Business (MOTIONS with PUBLIC COMMENTS PERMITTED [Max. 2 minutes per speaker])
        
    1. Round table 
       
  6. Public Comments (Max. 2 minutes per speaker)
  7. Future Agenda Items (2 minutes)
    1. IP fee, IP tree fee (2020 plot fees)
    2. Bi-annual mandatory member meetings
  8. Next General Meeting February 9th, 2019
  9. Next Board Meeting: March 16th, 2019
  10. Request for move and second to adjourn

 

 

"The greatest danger for most of us is not that our aim is too high and we miss it, but that it is too low and we reach it." — Michaelangelo

OVF 2019 Budget

Category / Description 2019 YTD 2019 Budget Over (Under) FY % YTD 2018 Budget
INCOME
FEES
    MEMBERSHIP FEE
44,766.00
44,900.00
-134.00
99.7%
38,500.00
    ASSOCIATE FEE
1,350.00
1,300.00
50.00
103.8%
1,300.00
OTHER INCOME
    RECYCLE
1,237.89
2,000.00
-762.11
61.9%
2,200.00
    DONATION RECEIVED
5,430.00
750.00
4,680.00
724.0%
1,000.00
    GREENHOUSE SALES
1,212.00
1,900.00
-688.00
63.8%
1,500.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
1.60
200.00
-198.40
0.8%
50.00
TOTAL INCOME  
$ 53,997.49 51,050.00 2,947.49 105.8  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
100.00
200.00
-100.00
50.0%
200.00
    CARPENTRY
0.00
200.00
-200.00
-
200.00
    COMPOST & SHREDDING
610.99
1,500.00
-889.01
40.7%
1,250.00
    INSURANCE
0.00
2,250.00
-2,250.00
-
2,250.00
    MISC. GARDEN SUPPLIES
788.52
1,100.00
-311.48
71.7%
800.00
    ORCHARD
176.61
400.00
-223.39
44.2%
400.00
    PEST MANAGEMENT
989.67
1,050.00
-60.33
94.3%
1,050.00
    PLUMBING
503.25
800.00
-296.75
62.9%
575.00
    PORTABLE
0.00
2,150.00
-2,150.00
-
2,125.00
    SECURITY
88.41
450.00
-361.59
19.6%
400.00
    TREE MAINTENANCE
0.00
3,000.00
-3,000.00
-
3,000.00
    GREENHOUSE SUPPLIES
152.26
600.00
-447.74
25.4%
600.00
ADMINISTRATION
    CHAIR & BOARD
444.70
800.00
-355.30
55.6%
750.00
    MEMBERSHIP
1,037.33
1,100.00
-62.67
94.3%
750.00
    EDUCATION & NEWSLETTER
42.49
850.00
-807.51
5.0%
850.00
    POTLUCK & WORKDAY
502.82
800.00
-297.18
62.9%
800.00
    DONATED FUNDS
2,946.48
0.00
2,946.48
-
2,500.00
UTILITIES
    D W P - POWER
0.00
1,000.00
-1,000.00
-
1,000.00
    D W P - WATER
0.00
31,700.00
-31,700.00
-
25,500.00
    TELEPHONE
0.00
1,100.00
-1,100.00
-
1,050.00
TOTAL EXPENSE  
$ 8,383.53 51,050.00 -42,666.47 16.4  
RESALE INCOME
    KEY SALES
121.00
150.00
-29.00
80.7%
100.00
    LUMBER SALES
650.00
750.00
-100.00
86.7%
750.00
    T-SHIRT SALES
360.00
750.00
-390.00
48.0%
750.00
TOTAL RESALE INCOME  
$ 1,131.00 1,650.00 -519.00 68.5  
RESALE EXPENSE
    KEYS FOR RESALE
130.04
150.00
19.96
86.7%
100.00
    LUMBER FOR RESALE
673.37
750.00
76.63
89.8%
750.00
    T-SHIRTS PURCHASES
0.00
750.00
750.00
-
750.00
TOTAL RESALE EXPENSE
803.41 1,650.00 -846.59 48.7%  
 
NET RESALE INCOME / (EXPENSE)
327.59 0.00 327.59    
NET OPERATING INCOME / (EXPENSE)
45,613.96 0.00 45,613.96    
2019 ANNUAL SURPLUS / (DEFICIT)
45,941.55 0.00 45,941.55    
 
 
B of A Checking
45,224.78  
B of A Savings
20,007.63  
First Internet Bank - CD1
10,217.14  
First Internet Bank - CD2
7,554.89  
First Internet Bank - CD3
7,557.18  
Budget as of: 2019-01-08

OVF 2018 Budget

Category / Description 2018 YTD 2018 Budget Over (Under) FY % YTD 2017 Budget
INCOME
FEES
    MEMBERSHIP FEE
39,600.50
38,500.00
1,100.50
102.9%
30,000.00
    ASSOCIATE FEE
1,406.00
1,300.00
106.00
108.2%
800.00
OTHER INCOME
    RECYCLE
1,933.10
2,200.00
-266.90
87.9%
2,200.00
    DONATION RECEIVED
6,745.30
1,000.00
5,745.30
674.5%
1,000.00
    GREENHOUSE SALES
4,026.00
1,500.00
2,526.00
268.4%
1,500.00
    CARRYOVER
0.00
0.00
-
-
0.00
INTEREST INCOME
    INTEREST EARNED
190.03
50.00
140.03
380.1%
50.00
TOTAL INCOME  
$ 53,900.93 44,550.00 9,350.93 121.0  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
174.28
200.00
-25.72
87.1%
150.00
    CARPENTRY
212.40
200.00
12.40
106.2%
200.00
    COMPOST & SHREDDING
2,945.15
1,250.00
1,695.15
235.6%
1,250.00
    INSURANCE
2,235.00
2,250.00
-15.00
99.3%
2,200.00
    MISC. GARDEN SUPPLIES
1,297.01
800.00
497.01
162.1%
800.00
    ORCHARD
557.47
400.00
157.47
139.4%
300.00
    PEST MANAGEMENT
1,251.85
1,050.00
201.85
119.2%
1,000.00
    PLUMBING
908.56
575.00
333.56
158.0%
550.00
    PORTABLE
2,125.45
2,125.00
0.45
100.0%
2,100.00
    SECURITY
850.32
400.00
450.32
212.6%
350.00
    TREE MAINTENANCE
2,680.00
3,000.00
-320.00
89.3%
2,800.00
    GREENHOUSE SUPPLIES
656.41
600.00
56.41
109.4%
600.00
ADMINISTRATION
    CHAIR & BOARD
852.05
750.00
102.05
113.6%
450.00
    MEMBERSHIP
995.33
750.00
245.33
132.7%
500.00
    EDUCATION & NEWSLETTER
581.07
850.00
-268.93
68.4%
850.00
    POTLUCK & WORKDAY
821.23
800.00
21.23
102.7%
750.00
    DONATED FUNDS
4,469.85
2,500.00
1,969.85
178.8%
3,500.00
UTILITIES
    D W P - POWER
812.88
1,000.00
-187.12
81.3%
800.00
    D W P - WATER
22,063.22
25,500.00
-3,436.78
86.5%
20,000.00
    TELEPHONE
1,081.62
1,050.00
31.62
103.0%
1,000.00
TOTAL EXPENSE  
$ 47,571.15 46,050.00 1,521.15 103.3  
RESALE INCOME
    KEY SALES
127.00
100.00
27.00
127.0%
150.00
    LUMBER SALES
843.15
750.00
93.15
112.4%
300.00
    T-SHIRT SALES
420.00
750.00
-330.00
56.0%
750.00
TOTAL RESALE INCOME  
$ 1,390.15 1,600.00 -209.85 86.9  
RESALE EXPENSE
    KEYS FOR RESALE
0.00
100.00
100.00
-
150.00
    LUMBER FOR RESALE
1,040.54
750.00
-290.54
138.7%
300.00
    T-SHIRTS PURCHASES
0.00
750.00
750.00
-
750.00
TOTAL RESALE EXPENSE
1,040.54 1,600.00 -559.46 65.0%  
 
NET RESALE INCOME / (EXPENSE)
349.61 0.00 349.61    
NET OPERATING INCOME / (EXPENSE)
6,329.78 -1,500.00 4,829.78    
2018 ANNUAL SURPLUS / (DEFICIT)
6,679.39 -1,500.00 5,179.39    
 
 
B of A Checking
45,224.78  
B of A Savings
20,007.63  
First Internet Bank - CD1
10,217.14  
First Internet Bank - CD2
7,554.89  
First Internet Bank - CD3
7,557.18  
Budget as of: 2018-12-31