Board Meeting Agenda

May 19th, 2018
9:30 AM
OVF Meeting Area

  1. Move and second to accept unread the minutes of 03/17/2018 Board meeting.
     
  2. President’s Report ( 5 minutes )
    1. Mar Vista Garden Tour - April 28
    2. June 30 Hour reporting
       
  3. Round Table ( 15 minutes )
    1. Treasurer’s report
    2. Garden Master’s report
    3. Membership Secretary’s report
    4. Education Secretary’s report
    5. Independent Project Monitor report
    6. Phase Rep reports
       
  4. Old Business
     
  5. New Business
    1. Election results - Welcome Erin Jones, Phase I-M
       
    2. Waiver - In a effort to reduce the garden's potentail legal liability,

      MOVE to replace the current member and associate waivers, signed by all adults over the age of 18 (both members and associates) to the version found below.  This single waiver will appear in three places: (1) electronically within the pre-orientation process; (2) as a stand alone doucment for all additonal household members of the member and (3) on the reverse of the Associate Agreement for both the associate and any household members of the associate.
       
    3. IP Rule Clarification - In order to fulfill the three primary purposes of the independent projects: beautification, noise protection and biodiversity and help resolve confusion of what is and is not permitted in the independent projects,


      MOVE to edit Independent Project rule #3:

      From: : No vegetables or berries may be grown in the Independent Projects. Grape vines may be grown near the perimeter of plots except on the western chain link fence.

      To: Except for items already planted, as of 5/19/2018, no vegetables or non tree-grown fruit may be grown in the Independent Projects.

  6. Future Agenda Items (2 minutes)
  7. Next General Meeting June 9th, 2018
  8. Next Board Meeting: July 21st, 2018
  9. Request for move and second to adjourn

 

Item E. 2

PARTICIPANT WAIVER

As a participant of the Ocean View Farms, Inc. (OVF) community garden, I understand that there are risks and hazards inherent to gardening present on the grounds of OVF.  I acknowledge that Ocean View Farms, Inc. does not maintain accident insurance on my behalf.  Therefore, I have or shall obtain, at my own expense, adequate insurance to cover my personal needs in the event of injury to myself while at OVF.

I also understand that claims made against me by others are my own responsibility and that I have or shall obtain insurance coverage to protect myself from such claims. 

I understand that the individuals who serve as officers and/or directors are unpaid volunteers and I understand that persons in this capacity are no more or less responsible for acts of omission or commission than any other Ocean View Farms, Inc. member.

I understand that Ocean View Farms’ Bylaws provide for an arbitration process. In signing this waiver, I agree that any dispute, controversy or claim regarding any Ocean View Farms matter shall be settled by arbitration in accordance with the arbitration process as provided for in the Ocean View Farms’ Bylaws. In signing this waiver, I agree to give up the right to have any such dispute, controversy or claim decided in a court of law and agree that I will accept the arbitrator's award as final and binding.

In consideration of being given permission to participate in OVF community gardening activities and use OVF facilities, and for other good and valuable consideration, the undersigned member or associate and his/her personal representatives, heirs, executors, administrators, agents and assigns collectively hereby agree to assume full responsibility for any and all damages, claims and liability for injury or death to the member or associate or their family members and for damage or injury to any property (including, without limitation, any loss or theft of any personal property or loss) which occur at OVF. 

I further agree, on my own behalf and on behalf of any family members or guests to indemnify and hold harmless, release and forever discharge OVF, and each of its members, from any and all damages, claims, liability and costs for or from injury or death to any person or injury to any property which may arise by reason of the use of OVF facilities and/or participation in the activities at OVF whether arising out of my negligence or other acts or omissions of me or my family or guests.

 

"Hell isn't merely paved with good intentions; it's walled and roofed with them. Yes, and furnished too." — Aldous Huxley

OVF 2018 Budget

Category / Description 2018 YTD 2018 Budget Over (Under) FY % YTD 2017 Budget
INCOME
 
FEES
 
    MEMBERSHIP FEE
39,106.50
38,500.00
606.50
101.6%
30,000.00
    ASSOCIATE FEE
1,296.00
1,300.00
-4.00
99.7%
800.00
OTHER INCOME
 
    RECYCLE
1,273.86
2,200.00
-926.14
57.9%
2,200.00
    DONATION RECEIVED
440.00
1,000.00
-560.00
44.0%
1,000.00
    GREENHOUSE SALES
2,109.00
1,500.00
609.00
140.6%
0.00
INTEREST INCOME
 
    INTEREST EARNED
6.47
50.00
-43.53
12.9%
50.00
TOTAL INCOME  
$ 44,231.83 44,550.00 -318.17 99.3  
EXPENSE
 
SITE MANAGEMENT
 
    BEAUTIFICATION
124.28
200.00
-75.72
62.1%
150.00
    CARPENTRY
76.61
200.00
-123.39
38.3%
200.00
    COMPOST & SHREDDING
2,465.65
1,250.00
1,215.65
197.3%
1,250.00
    INSURANCE
0.00
2,250.00
-2,250.00
-
2,200.00
    MISC. GARDEN SUPPLIES
972.55
800.00
172.55
121.6%
800.00
    ORCHARD
414.53
400.00
14.53
103.6%
300.00
    PEST MANAGEMENT
582.13
1,050.00
-467.87
55.4%
1,000.00
    PLUMBING
744.93
575.00
169.93
129.6%
550.00
    PORTABLE
2,125.45
2,125.00
0.45
100.0%
2,100.00
    SECURITY
91.90
400.00
-308.10
23.0%
350.00
    TREE MAINTENANCE
2,680.00
3,000.00
-320.00
89.3%
2,800.00
    GREENHOUSE SUPPLIES
308.41
600.00
-291.59
51.4%
0.00
ADMINISTRATION
 
    CHAIR & BOARD
742.63
750.00
-7.37
99.0%
450.00
    MEMBERSHIP
981.42
750.00
231.42
130.9%
500.00
    EDUCATION & NEWSLETTER
76.47
850.00
-773.53
9.0%
850.00
    POTLUCK & WORKDAY
333.74
800.00
-466.26
41.7%
750.00
    DONATED FUNDS
2,195.95
2,500.00
-304.05
87.8%
3,500.00
UTILITIES
 
    D W P - POWER
265.25
1,000.00
-734.75
26.5%
800.00
    D W P - WATER
4,316.54
25,500.00
-21,183.46
16.9%
20,000.00
    TELEPHONE
357.13
1,050.00
-692.87
34.0%
1,000.00
TOTAL EXPENSE  
$ 19,855.57 46,050.00 -26,194.43 43.1  
RESALE INCOME
 
    KEY SALES
91.00
100.00
-9.00
91.0%
150.00
    LUMBER SALES
547.15
750.00
-202.85
73.0%
300.00
    T-SHIRT SALES
340.00
750.00
-410.00
45.3%
750.00
TOTAL RESALE INCOME  
$ 978.15 1,600.00 -621.85 61.1  
RESALE EXPENSE
 
    KEYS FOR RESALE
0.00
100.00
100.00
-
150.00
    LUMBER FOR RESALE
900.97
750.00
-150.97
120.1%
300.00
    T-SHIRTS PURCHASES
0.00
750.00
750.00
-
750.00
TOTAL RESALE EXPENSE
900.97 1,600.00 -699.03 56.3%  
 
NET RESALE INCOME / (EXPENSE)
77.18 0.00 77.18    
NET OPERATING INCOME / (EXPENSE)
24,376.26 -1,500.00 22,876.26    
2018 ANNUAL SURPLUS / (DEFICIT)
24,453.44 -1,500.00 22,953.44    
 
 
B of A Checking
35,604.38      
B of A Savings
20,002.28      
First Internet Bank - CD1
10,000.00      
First Internet Bank - CD2
7,500.00      
First Internet Bank - CD3
7,500.00      
Budget as of: 2018-05-19