Board Meeting

March 17th, 2018
9:30 AM
OVF Meeting Area

Agenda

  1. Move and second to accept unread the minutes of 01/10/2018 Board meeting.
     
  2. President’s Report ( 5 minutes )
    1. 2018 Elections: Pres., Tres., Rec. Sec., Ed. Chair. Lower and Middle Phase Reps
       
  3. Round Table ( 15 minutes )
    1. Treasurer’s report
    2. Garden Master’s report
    3. Membership Secretary’s report
    4. Education Secretary’s report
    5. Independent Project Monitor report
    6. Phase Rep reports
       
  4. Old Business
     
  5. New Business
    1. July 1 community hour policy enforcement - MOTION - TBD
    2. Phase 4 green waste bin - MOTION - TBD
    3. Trees in plots - MOTION - Although there have been rules prohibiting members from growing trees in their plots for at least the last 20 years, we have made numerous exceptions to this rule over the years for various reasons.  In order to present a more consistent governance to all members of the Ocean View Farms Community Garden, remove the rule prohibiting trees in members plots and form a sub-committee to present to the board at the May board meeting a list of recommendations and restrictions for growing trees in plots.
       
  6. Future Agenda Items (2 minutes)
    1. Community hour fulfillment rate (May 2018)
  7. Next General Meeting April 14th, 2018
  8. Next Board Meeting: May 19th, 2018
  9. Request for move and second to adjourn

 

OVF 2018 Budget

Category / Description 2018 YTD 2018 Budget Over (Under) FY % YTD 2017 Budget
INCOME
 
FEES
 
    MEMBERSHIP FEE
20,684.50
38,500.00
-17,815.50
53.7%
30,000.00
    ASSOCIATE FEE
556.00
1,300.00
-744.00
42.8%
800.00
OTHER INCOME
 
    RECYCLE
386.60
2,200.00
-1,813.40
17.6%
2,200.00
    DONATION RECEIVED
0.00
1,000.00
-1,000.00
-
1,000.00
    GREENHOUSE SALES
740.00
1,500.00
-760.00
49.3%
0.00
INTEREST INCOME
 
    INTEREST EARNED
17,685.74
50.00
17,635.74
35,371.5%
50.00
TOTAL INCOME  
$ 40,052.84 44,550.00 -4,497.16 89.9  
EXPENSE
 
SITE MANAGEMENT
 
    BEAUTIFICATION
0.00
200.00
-200.00
-
150.00
    CARPENTRY
0.00
200.00
-200.00
-
200.00
    COMPOST & SHREDDING
348.23
1,250.00
-901.77
27.9%
1,250.00
    INSURANCE
0.00
2,250.00
-2,250.00
-
2,200.00
    MISC. GARDEN SUPPLIES
105.90
800.00
-694.10
13.2%
800.00
    ORCHARD
0.00
400.00
-400.00
-
300.00
    PEST MANAGEMENT
91.26
1,050.00
-958.74
8.7%
1,000.00
    PLUMBING
94.38
575.00
-480.62
16.4%
550.00
    PORTABLE
0.00
2,125.00
-2,125.00
-
2,100.00
    SECURITY
27.76
400.00
-372.24
6.9%
350.00
    TREE MAINTENANCE
0.00
3,000.00
-3,000.00
-
2,800.00
    GREENHOUSE SUPPLIES
206.61
600.00
-393.39
34.4%
0.00
ADMINISTRATION
 
    CHAIR & BOARD
322.56
750.00
-427.44
43.0%
450.00
    MEMBERSHIP
440.83
750.00
-309.17
58.8%
500.00
    EDUCATION & NEWSLETTER
76.47
850.00
-773.53
9.0%
850.00
    POTLUCK & WORKDAY
48.75
800.00
-751.25
6.1%
750.00
    DONATED FUNDS
824.55
2,500.00
-1,675.45
33.0%
3,500.00
UTILITIES
 
    D W P - POWER
138.34
1,000.00
-861.66
13.8%
800.00
    D W P - WATER
2,277.20
25,500.00
-23,222.80
8.9%
20,000.00
    TELEPHONE
178.40
1,050.00
-871.60
17.0%
1,000.00
TOTAL EXPENSE  
$ 5,181.24 46,050.00 -40,868.76 11.3  
RESALE INCOME
 
    KEY SALES
10.00
100.00
-90.00
10.0%
150.00
    LUMBER SALES
135.00
750.00
-615.00
18.0%
300.00
    T-SHIRT SALES
80.00
750.00
-670.00
10.7%
750.00
TOTAL RESALE INCOME  
$ 225.00 1,600.00 -1,375.00 14.1  
RESALE EXPENSE
 
    KEYS FOR RESALE
0.00
100.00
100.00
-
150.00
    LUMBER FOR RESALE
145.79
750.00
604.21
19.4%
300.00
    T-SHIRTS PURCHASES
0.00
750.00
750.00
-
750.00
TOTAL RESALE EXPENSE
145.79 1,600.00 -1,454.21 9.1%  
 
NET RESALE INCOME / (EXPENSE)
79.21 0.00 79.21    
NET OPERATING INCOME / (EXPENSE)
34,871.60 -1,500.00 33,371.60    
2018 ANNUAL SURPLUS / (DEFICIT)
34,950.81 -1,500.00 33,450.81    
 
 
B of A Checking
64,767.66      
B of A Savings
20,000.00      
Budget as of: 2018-03-17