General Meeting Agenda

February 10th, 2018
1:00 PM
OVF Meeting Area

A. Request for move & 2nd to accept unread the minutes of 12/9/2017 meeting

B. Thanks to Pot Luck coordinator ( ) and Work Day Supervisor ( ) and Crew

C. Announcements (10 minutes)

D. New Business

  • 2018 Board Elections: Pres., Tres., Rec. Sec., Ed. Chair. Lower and Middle Phase Reps
    - Pine Tree Chats - Feb. 25 and March 3, 11:00 AM
  • Summer in February - tips and tricks for newly planted seedlings and seeds

E. Old Business

F. Public Comments (2 minutes per speaker)

G. Next Board Meeting: March 17, 2018

H. Next general Meeting: April 14, 2018

I. OVF T-shirts 

J. Request for motion and second to adjourn

OVF 2018 Budget

Category / Description 2018 YTD 2018 Budget Over (Under) FY % YTD 2017 Budget
INCOME
 
FEES
 
    MEMBERSHIP FEE
39,106.50
38,500.00
606.50
101.6%
30,000.00
    ASSOCIATE FEE
1,296.00
1,300.00
-4.00
99.7%
800.00
OTHER INCOME
 
    RECYCLE
1,128.23
2,200.00
-1,071.77
51.3%
2,200.00
    DONATION RECEIVED
440.00
1,000.00
-560.00
44.0%
1,000.00
    GREENHOUSE SALES
1,474.00
1,500.00
-26.00
98.3%
0.00
INTEREST INCOME
 
    INTEREST EARNED
3.55
50.00
-46.45
7.1%
50.00
TOTAL INCOME  
$ 43,448.28 44,550.00 -1,101.72 97.5  
EXPENSE
 
SITE MANAGEMENT
 
    BEAUTIFICATION
124.28
200.00
-75.72
62.1%
150.00
    CARPENTRY
76.61
200.00
-123.39
38.3%
200.00
    COMPOST & SHREDDING
837.05
1,250.00
-412.95
67.0%
1,250.00
    INSURANCE
0.00
2,250.00
-2,250.00
-
2,200.00
    MISC. GARDEN SUPPLIES
914.45
800.00
114.45
114.3%
800.00
    ORCHARD
414.53
400.00
14.53
103.6%
300.00
    PEST MANAGEMENT
582.13
1,050.00
-467.87
55.4%
1,000.00
    PLUMBING
553.84
575.00
-21.16
96.3%
550.00
    PORTABLE
0.00
2,125.00
-2,125.00
-
2,100.00
    SECURITY
91.90
400.00
-308.10
23.0%
350.00
    TREE MAINTENANCE
0.00
3,000.00
-3,000.00
-
2,800.00
    GREENHOUSE SUPPLIES
308.41
600.00
-291.59
51.4%
0.00
ADMINISTRATION
 
    CHAIR & BOARD
437.34
750.00
-312.66
58.3%
450.00
    MEMBERSHIP
918.27
750.00
168.27
122.4%
500.00
    EDUCATION & NEWSLETTER
0.00
850.00
-850.00
-
850.00
    POTLUCK & WORKDAY
259.63
800.00
-540.37
32.5%
750.00
    DONATED FUNDS
2,195.95
2,500.00
-304.05
87.8%
3,500.00
UTILITIES
 
    D W P - POWER
69.17
1,000.00
-930.83
6.9%
800.00
    D W P - WATER
1,119.35
25,500.00
-24,380.65
4.4%
20,000.00
    TELEPHONE
89.06
1,050.00
-960.94
8.5%
1,000.00
TOTAL EXPENSE  
$ 8,991.97 46,050.00 -37,058.03 19.5  
RESALE INCOME
 
    KEY SALES
91.00
100.00
-9.00
91.0%
150.00
    LUMBER SALES
235.15
750.00
-514.85
31.4%
300.00
    T-SHIRT SALES
340.00
750.00
-410.00
45.3%
750.00
TOTAL RESALE INCOME  
$ 666.15 1,600.00 -933.85 41.6  
RESALE EXPENSE
 
    KEYS FOR RESALE
0.00
100.00
100.00
-
150.00
    LUMBER FOR RESALE
900.97
750.00
-150.97
120.1%
300.00
    T-SHIRTS PURCHASES
0.00
750.00
750.00
-
750.00
TOTAL RESALE EXPENSE
900.97 1,600.00 -699.03 56.3%  
 
NET RESALE INCOME / (EXPENSE)
-234.82 0.00 -234.82    
NET OPERATING INCOME / (EXPENSE)
34,456.31 -1,500.00 32,956.31    
2018 ANNUAL SURPLUS / (DEFICIT)
34,221.49 -1,500.00 32,721.49    
 
 
B of A Checking
35,604.38      
B of A Savings
20,002.28      
First Internet Bank - CD1
10,000.00      
First Internet Bank - CD2
7,500.00      
First Internet Bank - CD3
7,500.00      
Budget as of: 2018-02-10

OVF 2017 Budget

Category / Description 2017 YTD 2017 Budget Over (Under) FY % YTD 2016 Budget
INCOME
 
FEES
 
    MEMBERSHIP FEE
30,209.59
30,000.00
209.59
100.7%
22,500.00
    ASSOCIATE FEE
939.00
800.00
139.00
117.4%
600.00
OTHER INCOME
 
    RECYCLE
1,969.26
2,200.00
-230.74
89.5%
2,200.00
    DONATION RECEIVED
11,791.25
1,000.00
10,791.25
1,179.1%
300.00
    GREENHOUSE SALES
504.00
0.00
504.00
-
0.00
INTEREST INCOME
 
    INTEREST EARNED
18.65
50.00
-31.35
37.3%
75.00
TOTAL INCOME  
$ 45,431.75 34,050.00 11,381.75 133.4  
EXPENSE
 
SITE MANAGEMENT
 
    BEAUTIFICATION
124.43
150.00
-25.57
83.0%
150.00
    CARPENTRY
200.00
200.00
-
100.0%
200.00
    COMPOST & SHREDDING
1,168.29
1,250.00
-81.71
93.5%
1,500.00
    INSURANCE
2,235.00
2,200.00
35.00
101.6%
2,150.00
    MISC. GARDEN SUPPLIES
1,116.24
800.00
316.24
139.5%
725.00
    ORCHARD
455.00
300.00
155.00
151.7%
300.00
    PEST MANAGEMENT
1,965.25
1,000.00
965.25
196.5%
800.00
    PLUMBING
805.56
550.00
255.56
146.5%
550.00
    PORTABLE
2,124.15
2,100.00
24.15
101.2%
2,100.00
    SECURITY
511.67
350.00
161.67
146.2%
100.00
    TREE MAINTENANCE
3,175.00
2,800.00
375.00
113.4%
2,800.00
    GREENHOUSE SUPPLIES
206.61
0.00
206.61
-
0.00
ADMINISTRATION
 
    CHAIR & BOARD
1,134.43
450.00
684.43
252.1%
450.00
    MEMBERSHIP
588.46
500.00
88.46
117.7%
500.00
    EDUCATION & NEWSLETTER
345.62
850.00
-504.38
40.7%
850.00
    POTLUCK & WORKDAY
908.62
750.00
158.62
121.1%
750.00
    DONATED FUNDS
4,898.84
3,500.00
1,398.84
140.0%
3,500.00
UTILITIES
 
    D W P - POWER
859.95
800.00
59.95
107.5%
650.00
    D W P - WATER
17,486.57
20,000.00
-2,513.43
87.4%
9,400.00
    TELEPHONE
1,145.19
1,000.00
145.19
114.5%
850.00
TOTAL EXPENSE  
$ 41,454.88 39,550.00 1,904.88 104.8  
RESALE INCOME
 
    KEY SALES
169.00
150.00
19.00
112.7%
150.00
    LUMBER SALES
1,110.50
300.00
810.50
370.2%
300.00
    T-SHIRT SALES
817.00
750.00
67.00
108.9%
750.00
TOTAL RESALE INCOME  
$ 2,096.50 1,200.00 896.50 174.7  
RESALE EXPENSE
 
    KEYS FOR RESALE
13.00
150.00
137.00
8.7%
150.00
    LUMBER FOR RESALE
1,306.89
300.00
-1,006.89
435.6%
300.00
    T-SHIRTS PURCHASES
1,297.32
750.00
-547.32
173.0%
750.00
TOTAL RESALE EXPENSE
2,617.21 1,200.00 1,417.21 218.1%  
 
NET RESALE INCOME / (EXPENSE)
-520.71 0.00 -520.71    
NET OPERATING INCOME / (EXPENSE)
3,976.87 -5,500.00 -1,523.13    
2017 ANNUAL SURPLUS / (DEFICIT)
3,456.16 -5,500.00 -2,043.84    
 
 
B of A Checking
35,604.38      
B of A Savings
20,002.28      
First Internet Bank - CD1
10,000.00      
First Internet Bank - CD2
7,500.00      
First Internet Bank - CD3
7,500.00      
Budget as of: 2017-12-31