General Meeting Agenda

February 10th, 2018
1:00 PM
OVF Meeting Area

A. Request for move & 2nd to accept unread the minutes of 12/9/2017 meeting

B. Thanks to Pot Luck coordinator ( ) and Work Day Supervisor ( ) and Crew

C. Announcements (10 minutes)

D. New Business

  • 2018 Board Elections: Pres., Tres., Rec. Sec., Ed. Chair. Lower and Middle Phase Reps
    - Pine Tree Chats - Feb. 25 and March 3, 11:00 AM
  • Summer in February - tips and tricks for newly planted seedlings and seeds

E. Old Business

F. Public Comments (2 minutes per speaker)

G. Next Board Meeting: March 17, 2018

H. Next general Meeting: April 14, 2018

I. OVF T-shirts 

J. Request for motion and second to adjourn

OVF 2018 Budget

Category / Description 2018 YTD 2018 Budget Over (Under) FY % YTD 2017 Budget
INCOME
FEES
    MEMBERSHIP FEE
39,600.50
38,500.00
1,100.50
102.9%
30,000.00
    ASSOCIATE FEE
1,406.00
1,300.00
106.00
108.2%
800.00
OTHER INCOME
    RECYCLE
1,661.13
2,200.00
-538.87
75.5%
2,200.00
    DONATION RECEIVED
4,050.00
1,000.00
3,050.00
405.0%
1,000.00
    GREENHOUSE SALES
2,351.00
1,500.00
851.00
156.7%
0.00
INTEREST INCOME
    INTEREST EARNED
3.55
50.00
-46.45
7.1%
50.00
TOTAL INCOME  
$ 49,072.18 44,550.00 4,522.18 110.2  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
124.28
200.00
-75.72
62.1%
150.00
    CARPENTRY
76.61
200.00
-123.39
38.3%
200.00
    COMPOST & SHREDDING
1,139.39
1,250.00
-110.61
91.2%
1,250.00
    INSURANCE
0.00
2,250.00
-2,250.00
-
2,200.00
    MISC. GARDEN SUPPLIES
1,213.55
800.00
413.55
151.7%
800.00
    ORCHARD
414.53
400.00
14.53
103.6%
300.00
    PEST MANAGEMENT
1,077.85
1,050.00
27.85
102.7%
1,000.00
    PLUMBING
717.47
575.00
142.47
124.8%
550.00
    PORTABLE
0.00
2,125.00
-2,125.00
-
2,100.00
    SECURITY
711.30
400.00
311.30
177.8%
350.00
    TREE MAINTENANCE
0.00
3,000.00
-3,000.00
-
2,800.00
    GREENHOUSE SUPPLIES
308.41
600.00
-291.59
51.4%
0.00
ADMINISTRATION
    CHAIR & BOARD
497.84
750.00
-252.16
66.4%
450.00
    MEMBERSHIP
932.18
750.00
182.18
124.3%
500.00
    EDUCATION & NEWSLETTER
0.00
850.00
-850.00
-
850.00
    POTLUCK & WORKDAY
556.62
800.00
-243.38
69.6%
750.00
    DONATED FUNDS
4,399.85
2,500.00
1,899.85
176.0%
3,500.00
UTILITIES
    D W P - POWER
69.17
1,000.00
-930.83
6.9%
800.00
    D W P - WATER
1,119.35
25,500.00
-24,380.65
4.4%
20,000.00
    TELEPHONE
89.06
1,050.00
-960.94
8.5%
1,000.00
TOTAL EXPENSE  
$ 13,447.46 46,050.00 -32,602.54 29.2  
RESALE INCOME
    KEY SALES
127.00
100.00
27.00
127.0%
150.00
    LUMBER SALES
426.15
750.00
-323.85
56.8%
300.00
    T-SHIRT SALES
405.00
750.00
-345.00
54.0%
750.00
TOTAL RESALE INCOME  
$ 958.15 1,600.00 -641.85 59.9  
RESALE EXPENSE
    KEYS FOR RESALE
0.00
100.00
100.00
-
150.00
    LUMBER FOR RESALE
1,040.54
750.00
-290.54
138.7%
300.00
    T-SHIRTS PURCHASES
0.00
750.00
750.00
-
750.00
TOTAL RESALE EXPENSE
1,040.54 1,600.00 -559.46 65.0%  
 
NET RESALE INCOME / (EXPENSE)
-82.39 0.00 -82.39    
NET OPERATING INCOME / (EXPENSE)
35,624.72 -1,500.00 34,124.72    
2018 ANNUAL SURPLUS / (DEFICIT)
35,542.33 -1,500.00 34,042.33    
 
 
B of A Checking
29,722.96  
B of A Savings
20,003.29  
First Internet Bank - CD1
10,065.54  
First Internet Bank - CD2
7,554.89  
First Internet Bank - CD3
7,557.18  
Budget as of: 2018-02-10

OVF 2017 Budget

Category / Description 2017 YTD 2017 Budget Over (Under) FY % YTD 2016 Budget
INCOME
FEES
    MEMBERSHIP FEE
30,209.59
30,000.00
209.59
100.7%
22,500.00
    ASSOCIATE FEE
939.00
800.00
139.00
117.4%
600.00
OTHER INCOME
    RECYCLE
1,969.26
2,200.00
-230.74
89.5%
2,200.00
    DONATION RECEIVED
11,791.25
1,000.00
10,791.25
1,179.1%
300.00
    GREENHOUSE SALES
504.00
0.00
504.00
-
0.00
INTEREST INCOME
    INTEREST EARNED
18.65
50.00
-31.35
37.3%
75.00
TOTAL INCOME  
$ 45,431.75 34,050.00 11,381.75 133.4  
EXPENSE
SITE MANAGEMENT
    BEAUTIFICATION
124.43
150.00
-25.57
83.0%
150.00
    CARPENTRY
200.00
200.00
-
100.0%
200.00
    COMPOST & SHREDDING
1,168.29
1,250.00
-81.71
93.5%
1,500.00
    INSURANCE
2,235.00
2,200.00
35.00
101.6%
2,150.00
    MISC. GARDEN SUPPLIES
1,116.24
800.00
316.24
139.5%
725.00
    ORCHARD
455.00
300.00
155.00
151.7%
300.00
    PEST MANAGEMENT
1,965.25
1,000.00
965.25
196.5%
800.00
    PLUMBING
805.56
550.00
255.56
146.5%
550.00
    PORTABLE
2,124.15
2,100.00
24.15
101.2%
2,100.00
    SECURITY
511.67
350.00
161.67
146.2%
100.00
    TREE MAINTENANCE
3,175.00
2,800.00
375.00
113.4%
2,800.00
    GREENHOUSE SUPPLIES
206.61
0.00
206.61
-
0.00
ADMINISTRATION
    CHAIR & BOARD
1,134.43
450.00
684.43
252.1%
450.00
    MEMBERSHIP
588.46
500.00
88.46
117.7%
500.00
    EDUCATION & NEWSLETTER
345.62
850.00
-504.38
40.7%
850.00
    POTLUCK & WORKDAY
908.62
750.00
158.62
121.1%
750.00
    DONATED FUNDS
4,898.84
3,500.00
1,398.84
140.0%
3,500.00
UTILITIES
    D W P - POWER
859.95
800.00
59.95
107.5%
650.00
    D W P - WATER
17,486.57
20,000.00
-2,513.43
87.4%
9,400.00
    TELEPHONE
1,145.19
1,000.00
145.19
114.5%
850.00
TOTAL EXPENSE  
$ 41,454.88 39,550.00 1,904.88 104.8  
RESALE INCOME
    KEY SALES
169.00
150.00
19.00
112.7%
150.00
    LUMBER SALES
1,110.50
300.00
810.50
370.2%
300.00
    T-SHIRT SALES
817.00
750.00
67.00
108.9%
750.00
TOTAL RESALE INCOME  
$ 2,096.50 1,200.00 896.50 174.7  
RESALE EXPENSE
    KEYS FOR RESALE
13.00
150.00
137.00
8.7%
150.00
    LUMBER FOR RESALE
1,306.89
300.00
-1,006.89
435.6%
300.00
    T-SHIRTS PURCHASES
1,297.32
750.00
-547.32
173.0%
750.00
TOTAL RESALE EXPENSE
2,617.21 1,200.00 1,417.21 218.1%  
 
NET RESALE INCOME / (EXPENSE)
-520.71 0.00 -520.71    
NET OPERATING INCOME / (EXPENSE)
3,976.87 -5,500.00 -1,523.13    
2017 ANNUAL SURPLUS / (DEFICIT)
3,456.16 -5,500.00 -2,043.84    
 
 
B of A Checking
29,722.96  
B of A Savings
20,003.29  
First Internet Bank - CD1
10,065.54  
First Internet Bank - CD2
7,554.89  
First Internet Bank - CD3
7,557.18  
Budget as of: 2017-12-31