Board Meeting Agenda

January 10th, 2018
6:30 PM
Off site

  1. Move and second to accept unread the minutes of 11/18/2017 Board meeting.
    This meeting will move into Executive Session for the remainder of the meeting.
     
  2. President’s Report ( 5 minutes )
    1. 2018 Elections: Pres., Tres., Rec. Sec., Ed. Chair. Lower and Middle Phase Reps
    2. Future agenda items (see below)
  1. Round Table ( 15 minutes )
    1. Treasurer’s report
    2. Garden Master’s report
    3. Membership Secretary’s report
    4. Education Secretary’s report
    5. Independent Project Monitor report
    6. Phase Rep reports
  1. Old Business
     
  2. Future Agenda Items (2 minutes)
    1. July 1 community hour policy enforcement (March 2018)
    2. Full, or partial closure of Phase 4 green waste bin (March 2018)
    3. Community hour fulfillment rate (May 2018)
  3. Next General Meeting February 10th, 2018
  4. Next Board Meeting: March 17th, 2018
  5. Request for move and second to adjourn

 

"For last year's words belong to last year's language. And next year's words await another voice.
And to make an end is to make a beginning." — T.S. Eliot

OVF 2018 Budget

Category / Description 2018 YTD 2018 Budget Over (Under) FY % YTD 2017 Budget
INCOME
  
FEES
  
    MEMBERSHIP FEE
38,520.50
38,500.00
20.50
100.1%
30,000.00
    ASSOCIATE FEE
1,136.00
1,300.00
-164.00
87.4%
800.00
OTHER INCOME
  
    RECYCLE
455.27
2,200.00
-1,744.73
20.7%
2,200.00
    DONATION RECEIVED
360.00
1,000.00
-640.00
36.0%
1,000.00
    GREENHOUSE SALES
342.00
1,500.00
-1,158.00
22.8%
0.00
INTEREST INCOME
  
    INTEREST EARNED
3.23
50.00
-46.77
6.5%
50.00
TOTAL INCOME  
 $ 40,817.00 44,550.00 -3,733.00 91.6  
EXPENSE
  
SITE MANAGEMENT
  
    BEAUTIFICATION
124.28
200.00
-75.72
62.1%
150.00
    CARPENTRY
0.00
200.00
-200.00
-
200.00
    COMPOST & SHREDDING
524.84
1,250.00
-725.16
42.0%
1,250.00
    INSURANCE
0.00
2,250.00
-2,250.00
-
2,200.00
    MISC. GARDEN SUPPLIES
515.17
800.00
-284.83
64.4%
800.00
    ORCHARD
76.54
400.00
-323.46
19.1%
300.00
    PEST MANAGEMENT
301.07
1,050.00
-748.93
28.7%
1,000.00
    PLUMBING
507.28
575.00
-67.72
88.2%
550.00
    PORTABLE
0.00
2,125.00
-2,125.00
-
2,100.00
    SECURITY
75.40
400.00
-324.60
18.9%
350.00
    TREE MAINTENANCE
0.00
3,000.00
-3,000.00
-
2,800.00
    GREENHOUSE SUPPLIES
101.80
600.00
-498.20
17.0%
0.00
ADMINISTRATION
  
    CHAIR & BOARD
437.34
750.00
-312.66
58.3%
450.00
    MEMBERSHIP
905.63
750.00
155.63
120.8%
500.00
    EDUCATION & NEWSLETTER
0.00
850.00
-850.00
-
850.00
    POTLUCK & WORKDAY
132.03
800.00
-667.97
16.5%
750.00
    DONATED FUNDS
1,302.48
2,500.00
-1,197.52
52.1%
3,500.00
UTILITIES
  
    D W P - POWER
0.00
1,000.00
-1,000.00
-
800.00
    D W P - WATER
0.00
25,500.00
-25,500.00
-
20,000.00
    TELEPHONE
0.00
1,050.00
-1,050.00
-
1,000.00
TOTAL EXPENSE  
 $ 5,003.86 46,050.00 -41,046.14 10.9  
RESALE INCOME
  
    KEY SALES
45.00
100.00
-55.00
45.0%
150.00
    LUMBER SALES
8.85
750.00
-758.85
1.2%
300.00
    T-SHIRT SALES
172.00
750.00
-578.00
22.9%
750.00
TOTAL RESALE INCOME  
 $ 208.15 1,600.00 -1,391.85 13.0  
RESALE EXPENSE
  
    KEYS FOR RESALE
0.00
100.00
100.00
-
150.00
    LUMBER FOR RESALE
554.91
750.00
195.09
74.0%
300.00
    T-SHIRTS PURCHASES
0.00
750.00
750.00
-
750.00
TOTAL RESALE EXPENSE
 554.91 1,600.00 -1,045.09 34.7%  
 
NET RESALE INCOME / (EXPENSE)
 -346.76 0.00 -346.76    
NET OPERATING INCOME / (EXPENSE)
 35,813.14 -1,500.00 34,313.14    
2018 ANNUAL SURPLUS / (DEFICIT)
 35,466.38 -1,500.00 33,966.38    
 
 
B of A Checking
 73,920.93      
B of A Savings
 20,001.27      
First Internet Bank - CD1
 10,000.00      
First Internet Bank - CD2
 7,500.00      
First Internet Bank - CD3
 7,500.00      
Budget as of: 2018-01-10

OVF 2017 Budget

Category / Description 2017 YTD 2017 Budget Over (Under) FY % YTD 2016 Budget
INCOME
  
FEES
  
    MEMBERSHIP FEE
30,307.59
30,000.00
307.59
101.0%
22,500.00
    ASSOCIATE FEE
939.00
800.00
139.00
117.4%
600.00
OTHER INCOME
  
    RECYCLE
1,969.26
2,200.00
-230.74
89.5%
2,200.00
    DONATION RECEIVED
11,791.25
1,000.00
10,791.25
1,179.1%
300.00
    GREENHOUSE SALES
0.00
0.00
-
-
0.00
INTEREST INCOME
  
    INTEREST EARNED
18.33
50.00
-31.67
36.7%
75.00
TOTAL INCOME  
 $ 45,025.43 34,050.00 10,975.43 132.2  
EXPENSE
  
SITE MANAGEMENT
  
    BEAUTIFICATION
124.43
150.00
-25.57
83.0%
150.00
    CARPENTRY
200.00
200.00
-
100.0%
200.00
    COMPOST & SHREDDING
1,168.29
1,250.00
-81.71
93.5%
1,500.00
    INSURANCE
2,235.00
2,200.00
35.00
101.6%
2,150.00
    MISC. GARDEN SUPPLIES
1,100.24
800.00
300.24
137.5%
725.00
    ORCHARD
455.00
300.00
155.00
151.7%
300.00
    PEST MANAGEMENT
1,965.25
1,000.00
965.25
196.5%
800.00
    PLUMBING
805.56
550.00
255.56
146.5%
550.00
    PORTABLE
2,124.15
2,100.00
24.15
101.2%
2,100.00
    SECURITY
511.67
350.00
161.67
146.2%
100.00
    TREE MAINTENANCE
3,175.00
2,800.00
375.00
113.4%
2,800.00
    GREENHOUSE SUPPLIES
0.00
0.00
-
-
0.00
ADMINISTRATION
  
    CHAIR & BOARD
1,134.43
450.00
684.43
252.1%
450.00
    MEMBERSHIP
588.46
500.00
88.46
117.7%
500.00
    EDUCATION & NEWSLETTER
345.62
850.00
-504.38
40.7%
850.00
    POTLUCK & WORKDAY
908.62
750.00
158.62
121.1%
750.00
    DONATED FUNDS
4,229.04
3,500.00
729.04
120.8%
3,500.00
UTILITIES
  
    D W P - POWER
790.78
800.00
-9.22
98.8%
650.00
    D W P - WATER
16,367.22
20,000.00
-3,632.78
81.8%
9,400.00
    TELEPHONE
1,056.13
1,000.00
56.13
105.6%
850.00
TOTAL EXPENSE  
 $ 39,284.89 39,550.00 -265.11 99.3  
RESALE INCOME
  
    KEY SALES
169.00
150.00
19.00
112.7%
150.00
    LUMBER SALES
1,110.50
300.00
810.50
370.2%
300.00
    T-SHIRT SALES
817.00
750.00
67.00
108.9%
750.00
TOTAL RESALE INCOME  
 $ 2,096.50 1,200.00 896.50 174.7  
RESALE EXPENSE
  
    KEYS FOR RESALE
13.00
150.00
137.00
8.7%
150.00
    LUMBER FOR RESALE
1,306.89
300.00
-1,006.89
435.6%
300.00
    T-SHIRTS PURCHASES
1,297.32
750.00
-547.32
173.0%
750.00
TOTAL RESALE EXPENSE
 2,617.21 1,200.00 1,417.21 218.1%  
 
NET RESALE INCOME / (EXPENSE)
 -520.71 0.00 -520.71    
NET OPERATING INCOME / (EXPENSE)
 5,740.54 -5,500.00 240.54    
2017 ANNUAL SURPLUS / (DEFICIT)
 5,219.83 -5,500.00 -280.17    
 
 
B of A Checking
 73,920.93      
B of A Savings
 20,001.27      
First Internet Bank - CD1
 10,000.00      
First Internet Bank - CD2
 7,500.00      
First Internet Bank - CD3
 7,500.00      
Budget as of: 2017-12-31