Board Meeting Agenda
January 10th, 2018
6:30 PM
Off site
- Move and second to accept unread the minutes of 11/18/2017 Board meeting.
This meeting will move into Executive Session for the remainder of the meeting.
- President’s Report ( 5 minutes )
- 2018 Elections: Pres., Tres., Rec. Sec., Ed. Chair. Lower and Middle Phase Reps
- Future agenda items (see below)
- Round Table ( 15 minutes )
- Treasurer’s report
- Garden Master’s report
- Membership Secretary’s report
- Education Secretary’s report
- Independent Project Monitor report
- Phase Rep reports
- Old Business
- Future Agenda Items (2 minutes)
- July 1 community hour policy enforcement (March 2018)
- Full, or partial closure of Phase 4 green waste bin (March 2018)
- Community hour fulfillment rate (May 2018)
- Next General Meeting February 10th, 2018
- Next Board Meeting: March 17th, 2018
- Request for move and second to adjourn
"For last year's words belong to last year's language. And next year's words await another voice.
And to make an end is to make a beginning." — T.S. Eliot
OVF 2018 Budget
Category / Description | 2018 YTD | 2018 Budget | Over (Under) | FY % YTD | 2017 Budget |
INCOME |
|||||
FEES |
|||||
MEMBERSHIP FEE
|
38,520.50
|
38,500.00
|
20.50
|
100.1%
|
30,000.00
|
ASSOCIATE FEE
|
1,136.00
|
1,300.00
|
-164.00
|
87.4%
|
800.00
|
OTHER INCOME |
|||||
RECYCLE
|
455.27
|
2,200.00
|
-1,744.73
|
20.7%
|
2,200.00
|
DONATION RECEIVED
|
360.00
|
1,000.00
|
-640.00
|
36.0%
|
1,000.00
|
GREENHOUSE SALES
|
342.00
|
1,500.00
|
-1,158.00
|
22.8%
|
0.00
|
INTEREST INCOME |
|||||
INTEREST EARNED
|
3.23
|
50.00
|
-46.77
|
6.5%
|
50.00
|
TOTAL INCOME |
$ 40,817.00 | 44,550.00 | -3,733.00 | 91.6 | |
EXPENSE |
|||||
SITE MANAGEMENT |
|||||
BEAUTIFICATION
|
124.28
|
200.00
|
-75.72
|
62.1%
|
150.00
|
CARPENTRY
|
0.00
|
200.00
|
-200.00
|
-
|
200.00
|
COMPOST & SHREDDING
|
524.84
|
1,250.00
|
-725.16
|
42.0%
|
1,250.00
|
INSURANCE
|
0.00
|
2,250.00
|
-2,250.00
|
-
|
2,200.00
|
MISC. GARDEN SUPPLIES
|
515.17
|
800.00
|
-284.83
|
64.4%
|
800.00
|
ORCHARD
|
76.54
|
400.00
|
-323.46
|
19.1%
|
300.00
|
PEST MANAGEMENT
|
301.07
|
1,050.00
|
-748.93
|
28.7%
|
1,000.00
|
PLUMBING
|
507.28
|
575.00
|
-67.72
|
88.2%
|
550.00
|
PORTABLE
|
0.00
|
2,125.00
|
-2,125.00
|
-
|
2,100.00
|
SECURITY
|
75.40
|
400.00
|
-324.60
|
18.9%
|
350.00
|
TREE MAINTENANCE
|
0.00
|
3,000.00
|
-3,000.00
|
-
|
2,800.00
|
GREENHOUSE SUPPLIES
|
101.80
|
600.00
|
-498.20
|
17.0%
|
0.00
|
ADMINISTRATION |
|||||
CHAIR & BOARD
|
437.34
|
750.00
|
-312.66
|
58.3%
|
450.00
|
MEMBERSHIP
|
905.63
|
750.00
|
155.63
|
120.8%
|
500.00
|
EDUCATION & NEWSLETTER
|
0.00
|
850.00
|
-850.00
|
-
|
850.00
|
POTLUCK & WORKDAY
|
132.03
|
800.00
|
-667.97
|
16.5%
|
750.00
|
DONATED FUNDS
|
1,302.48
|
2,500.00
|
-1,197.52
|
52.1%
|
3,500.00
|
UTILITIES |
|||||
D W P - POWER
|
0.00
|
1,000.00
|
-1,000.00
|
-
|
800.00
|
D W P - WATER
|
0.00
|
25,500.00
|
-25,500.00
|
-
|
20,000.00
|
TELEPHONE
|
0.00
|
1,050.00
|
-1,050.00
|
-
|
1,000.00
|
TOTAL EXPENSE |
$ 5,003.86 | 46,050.00 | -41,046.14 | 10.9 | |
RESALE INCOME |
|||||
KEY SALES
|
45.00
|
100.00
|
-55.00
|
45.0%
|
150.00
|
LUMBER SALES
|
8.85
|
750.00
|
-758.85
|
1.2%
|
300.00
|
T-SHIRT SALES
|
172.00
|
750.00
|
-578.00
|
22.9%
|
750.00
|
TOTAL RESALE INCOME |
$ 208.15 | 1,600.00 | -1,391.85 | 13.0 | |
RESALE EXPENSE |
|||||
KEYS FOR RESALE
|
0.00
|
100.00
|
100.00
|
-
|
150.00
|
LUMBER FOR RESALE
|
554.91
|
750.00
|
195.09
|
74.0%
|
300.00
|
T-SHIRTS PURCHASES
|
0.00
|
750.00
|
750.00
|
-
|
750.00
|
TOTAL RESALE EXPENSE |
554.91 | 1,600.00 | -1,045.09 | 34.7% | |
NET RESALE INCOME / (EXPENSE) |
-346.76 | 0.00 | -346.76 | ||
NET OPERATING INCOME / (EXPENSE) |
35,813.14 | -1,500.00 | 34,313.14 | ||
2018 ANNUAL SURPLUS / (DEFICIT) |
35,466.38 | -1,500.00 | 33,966.38 | ||
B of A Checking |
73,920.93 | ||||
B of A Savings |
20,001.27 | ||||
First Internet Bank - CD1 |
10,000.00 | ||||
First Internet Bank - CD2 |
7,500.00 | ||||
First Internet Bank - CD3 |
7,500.00 |
Budget as of: 2018-01-10
OVF 2017 Budget
Category / Description | 2017 YTD | 2017 Budget | Over (Under) | FY % YTD | 2016 Budget |
INCOME |
|||||
FEES |
|||||
MEMBERSHIP FEE
|
30,307.59
|
30,000.00
|
307.59
|
101.0%
|
22,500.00
|
ASSOCIATE FEE
|
939.00
|
800.00
|
139.00
|
117.4%
|
600.00
|
OTHER INCOME |
|||||
RECYCLE
|
1,969.26
|
2,200.00
|
-230.74
|
89.5%
|
2,200.00
|
DONATION RECEIVED
|
11,791.25
|
1,000.00
|
10,791.25
|
1,179.1%
|
300.00
|
GREENHOUSE SALES
|
0.00
|
0.00
|
-
|
-
|
0.00
|
INTEREST INCOME |
|||||
INTEREST EARNED
|
18.33
|
50.00
|
-31.67
|
36.7%
|
75.00
|
TOTAL INCOME |
$ 45,025.43 | 34,050.00 | 10,975.43 | 132.2 | |
EXPENSE |
|||||
SITE MANAGEMENT |
|||||
BEAUTIFICATION
|
124.43
|
150.00
|
-25.57
|
83.0%
|
150.00
|
CARPENTRY
|
200.00
|
200.00
|
-
|
100.0%
|
200.00
|
COMPOST & SHREDDING
|
1,168.29
|
1,250.00
|
-81.71
|
93.5%
|
1,500.00
|
INSURANCE
|
2,235.00
|
2,200.00
|
35.00
|
101.6%
|
2,150.00
|
MISC. GARDEN SUPPLIES
|
1,100.24
|
800.00
|
300.24
|
137.5%
|
725.00
|
ORCHARD
|
455.00
|
300.00
|
155.00
|
151.7%
|
300.00
|
PEST MANAGEMENT
|
1,965.25
|
1,000.00
|
965.25
|
196.5%
|
800.00
|
PLUMBING
|
805.56
|
550.00
|
255.56
|
146.5%
|
550.00
|
PORTABLE
|
2,124.15
|
2,100.00
|
24.15
|
101.2%
|
2,100.00
|
SECURITY
|
511.67
|
350.00
|
161.67
|
146.2%
|
100.00
|
TREE MAINTENANCE
|
3,175.00
|
2,800.00
|
375.00
|
113.4%
|
2,800.00
|
GREENHOUSE SUPPLIES
|
0.00
|
0.00
|
-
|
-
|
0.00
|
ADMINISTRATION |
|||||
CHAIR & BOARD
|
1,134.43
|
450.00
|
684.43
|
252.1%
|
450.00
|
MEMBERSHIP
|
588.46
|
500.00
|
88.46
|
117.7%
|
500.00
|
EDUCATION & NEWSLETTER
|
345.62
|
850.00
|
-504.38
|
40.7%
|
850.00
|
POTLUCK & WORKDAY
|
908.62
|
750.00
|
158.62
|
121.1%
|
750.00
|
DONATED FUNDS
|
4,229.04
|
3,500.00
|
729.04
|
120.8%
|
3,500.00
|
UTILITIES |
|||||
D W P - POWER
|
790.78
|
800.00
|
-9.22
|
98.8%
|
650.00
|
D W P - WATER
|
16,367.22
|
20,000.00
|
-3,632.78
|
81.8%
|
9,400.00
|
TELEPHONE
|
1,056.13
|
1,000.00
|
56.13
|
105.6%
|
850.00
|
TOTAL EXPENSE |
$ 39,284.89 | 39,550.00 | -265.11 | 99.3 | |
RESALE INCOME |
|||||
KEY SALES
|
169.00
|
150.00
|
19.00
|
112.7%
|
150.00
|
LUMBER SALES
|
1,110.50
|
300.00
|
810.50
|
370.2%
|
300.00
|
T-SHIRT SALES
|
817.00
|
750.00
|
67.00
|
108.9%
|
750.00
|
TOTAL RESALE INCOME |
$ 2,096.50 | 1,200.00 | 896.50 | 174.7 | |
RESALE EXPENSE |
|||||
KEYS FOR RESALE
|
13.00
|
150.00
|
137.00
|
8.7%
|
150.00
|
LUMBER FOR RESALE
|
1,306.89
|
300.00
|
-1,006.89
|
435.6%
|
300.00
|
T-SHIRTS PURCHASES
|
1,297.32
|
750.00
|
-547.32
|
173.0%
|
750.00
|
TOTAL RESALE EXPENSE |
2,617.21 | 1,200.00 | 1,417.21 | 218.1% | |
NET RESALE INCOME / (EXPENSE) |
-520.71 | 0.00 | -520.71 | ||
NET OPERATING INCOME / (EXPENSE) |
5,740.54 | -5,500.00 | 240.54 | ||
2017 ANNUAL SURPLUS / (DEFICIT) |
5,219.83 | -5,500.00 | -280.17 | ||
B of A Checking |
73,920.93 | ||||
B of A Savings |
20,001.27 | ||||
First Internet Bank - CD1 |
10,000.00 | ||||
First Internet Bank - CD2 |
7,500.00 | ||||
First Internet Bank - CD3 |
7,500.00 |
Budget as of: 2017-12-31