Board Meeting

January 10th, 2018
6:30 PM
Off site

Agenda

  1. Move and second to accept unread the minutes of 11/18/2017 Board meeting.
    This meeting will move into Executive Session for the remainder of the meeting.
     
  2. President’s Report ( 5 minutes )
    1. 2018 Elections: Pres., Tres., Rec. Sec., Ed. Chair. Lower and Middle Phase Reps
    2. Future agenda items (see below)
  1. Round Table ( 15 minutes )
    1. Treasurer’s report
    2. Garden Master’s report
    3. Membership Secretary’s report
    4. Education Secretary’s report
    5. Independent Project Monitor report
    6. Phase Rep reports
  1. Old Business
     
  2. Future Agenda Items (2 minutes)
    1. July 1 community hour policy enforcement (March 2018)
    2. Full, or partial closure of Phase 4 green waste bin (March 2018)
    3. Community hour fulfillment rate (May 2018)
  3. Next General Meeting February 10th, 2018
  4. Next Board Meeting: March 17th, 2018
  5. Request for move and second to adjourn

 

"For last year's words belong to last year's language. And next year's words await another voice.
And to make an end is to make a beginning." — T.S. Eliot

OVF 2018 Budget

Category / Description 2018 YTD 2018 Budget Over (Under) FY % YTD 2017 Budget
INCOME
 
FEES
 
    MEMBERSHIP FEE
20,782.50
38,500.00
-17,717.50
54.0%
30,000.00
    ASSOCIATE FEE
556.00
1,300.00
-744.00
42.8%
800.00
OTHER INCOME
 
    RECYCLE
386.60
2,200.00
-1,813.40
17.6%
2,200.00
    DONATION RECEIVED
0.00
1,000.00
-1,000.00
-
1,000.00
    GREENHOUSE SALES
236.00
1,500.00
-1,264.00
15.7%
0.00
INTEREST INCOME
 
    INTEREST EARNED
3.23
50.00
-46.77
6.5%
50.00
TOTAL INCOME  
$ 21,964.33 44,550.00 -22,585.67 49.3  
EXPENSE
 
SITE MANAGEMENT
 
    BEAUTIFICATION
0.00
200.00
-200.00
-
150.00
    CARPENTRY
0.00
200.00
-200.00
-
200.00
    COMPOST & SHREDDING
246.60
1,250.00
-1,003.40
19.7%
1,250.00
    INSURANCE
0.00
2,250.00
-2,250.00
-
2,200.00
    MISC. GARDEN SUPPLIES
73.93
800.00
-726.07
9.2%
800.00
    ORCHARD
0.00
400.00
-400.00
-
300.00
    PEST MANAGEMENT
91.26
1,050.00
-958.74
8.7%
1,000.00
    PLUMBING
94.38
575.00
-480.62
16.4%
550.00
    PORTABLE
0.00
2,125.00
-2,125.00
-
2,100.00
    SECURITY
27.76
400.00
-372.24
6.9%
350.00
    TREE MAINTENANCE
0.00
3,000.00
-3,000.00
-
2,800.00
    GREENHOUSE SUPPLIES
0.00
600.00
-600.00
-
0.00
ADMINISTRATION
 
    CHAIR & BOARD
222.56
750.00
-527.44
29.7%
450.00
    MEMBERSHIP
440.83
750.00
-309.17
58.8%
500.00
    EDUCATION & NEWSLETTER
0.00
850.00
-850.00
-
850.00
    POTLUCK & WORKDAY
48.75
800.00
-751.25
6.1%
750.00
    DONATED FUNDS
154.75
2,500.00
-2,345.25
6.2%
3,500.00
UTILITIES
 
    D W P - POWER
0.00
1,000.00
-1,000.00
-
800.00
    D W P - WATER
0.00
25,500.00
-25,500.00
-
20,000.00
    TELEPHONE
0.00
1,050.00
-1,050.00
-
1,000.00
TOTAL EXPENSE  
$ 1,400.82 46,050.00 -44,649.18 3.0  
RESALE INCOME
 
    KEY SALES
10.00
100.00
-90.00
10.0%
150.00
    LUMBER SALES
135.00
750.00
-615.00
18.0%
300.00
    T-SHIRT SALES
80.00
750.00
-670.00
10.7%
750.00
TOTAL RESALE INCOME  
$ 225.00 1,600.00 -1,375.00 14.1  
RESALE EXPENSE
 
    KEYS FOR RESALE
0.00
100.00
100.00
-
150.00
    LUMBER FOR RESALE
145.79
750.00
604.21
19.4%
300.00
    T-SHIRTS PURCHASES
0.00
750.00
750.00
-
750.00
TOTAL RESALE EXPENSE
145.79 1,600.00 -1,454.21 9.1%  
 
NET RESALE INCOME / (EXPENSE)
79.21 0.00 79.21    
NET OPERATING INCOME / (EXPENSE)
20,563.51 -1,500.00 19,063.51    
2018 ANNUAL SURPLUS / (DEFICIT)
20,642.72 -1,500.00 19,142.72    
 
 
B of A Checking
64,767.66      
B of A Savings
20,000.00      
Budget as of: 2018-01-10

OVF 2017 Budget

Category / Description 2017 YTD 2017 Budget Over (Under) FY % YTD 2016 Budget
INCOME
 
FEES
 
    MEMBERSHIP FEE
30,307.59
30,000.00
307.59
101.0%
22,500.00
    ASSOCIATE FEE
939.00
800.00
139.00
117.4%
600.00
OTHER INCOME
 
    RECYCLE
1,969.26
2,200.00
-230.74
89.5%
2,200.00
    DONATION RECEIVED
11,791.25
1,000.00
10,791.25
1,179.1%
300.00
    GREENHOUSE SALES
0.00
0.00
-
-
0.00
INTEREST INCOME
 
    INTEREST EARNED
18.33
50.00
-31.67
36.7%
75.00
TOTAL INCOME  
$ 45,025.43 34,050.00 10,975.43 132.2  
EXPENSE
 
SITE MANAGEMENT
 
    BEAUTIFICATION
124.43
150.00
-25.57
83.0%
150.00
    CARPENTRY
200.00
200.00
-
100.0%
200.00
    COMPOST & SHREDDING
1,168.29
1,250.00
-81.71
93.5%
1,500.00
    INSURANCE
2,235.00
2,200.00
35.00
101.6%
2,150.00
    MISC. GARDEN SUPPLIES
1,100.24
800.00
300.24
137.5%
725.00
    ORCHARD
455.00
300.00
155.00
151.7%
300.00
    PEST MANAGEMENT
1,965.25
1,000.00
965.25
196.5%
800.00
    PLUMBING
805.56
550.00
255.56
146.5%
550.00
    PORTABLE
2,124.15
2,100.00
24.15
101.2%
2,100.00
    SECURITY
511.67
350.00
161.67
146.2%
100.00
    TREE MAINTENANCE
3,175.00
2,800.00
375.00
113.4%
2,800.00
    GREENHOUSE SUPPLIES
0.00
0.00
-
-
0.00
ADMINISTRATION
 
    CHAIR & BOARD
1,134.43
450.00
684.43
252.1%
450.00
    MEMBERSHIP
588.46
500.00
88.46
117.7%
500.00
    EDUCATION & NEWSLETTER
345.62
850.00
-504.38
40.7%
850.00
    POTLUCK & WORKDAY
908.62
750.00
158.62
121.1%
750.00
    DONATED FUNDS
4,229.04
3,500.00
729.04
120.8%
3,500.00
UTILITIES
 
    D W P - POWER
790.78
800.00
-9.22
98.8%
650.00
    D W P - WATER
16,367.22
20,000.00
-3,632.78
81.8%
9,400.00
    TELEPHONE
1,056.13
1,000.00
56.13
105.6%
850.00
TOTAL EXPENSE  
$ 39,284.89 39,550.00 -265.11 99.3  
RESALE INCOME
 
    KEY SALES
169.00
150.00
19.00
112.7%
150.00
    LUMBER SALES
1,110.50
300.00
810.50
370.2%
300.00
    T-SHIRT SALES
817.00
750.00
67.00
108.9%
750.00
TOTAL RESALE INCOME  
$ 2,096.50 1,200.00 896.50 174.7  
RESALE EXPENSE
 
    KEYS FOR RESALE
13.00
150.00
137.00
8.7%
150.00
    LUMBER FOR RESALE
1,306.89
300.00
-1,006.89
435.6%
300.00
    T-SHIRTS PURCHASES
1,297.32
750.00
-547.32
173.0%
750.00
TOTAL RESALE EXPENSE
2,617.21 1,200.00 1,417.21 218.1%  
 
NET RESALE INCOME / (EXPENSE)
-520.71 0.00 -520.71    
NET OPERATING INCOME / (EXPENSE)
5,740.54 -5,500.00 240.54    
2017 ANNUAL SURPLUS / (DEFICIT)
5,219.83 -5,500.00 -280.17    
 
 
B of A Checking
64,767.66      
B of A Savings
20,000.00      
Budget as of: 2017-12-31